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Agenda September 2016

You are hereby summoned to attend the 

Parish Council Meeting of Oakley Parish Council on

Tuesday 6th September 2016 at 7.30pm in Oakley Village Hall. 

Please inform the Clerk if you are unable to attend. The meeting is open to all members of the public and the press. Residents are welcome to attend and can address the meeting during Public Question Time. 












Public Session for Parishioners Questions



08.01 Present:
08.02 Apologies: Mr A Finn
08.03 The minutes of the last meeting held Tuesday 2ndAugust 2016 to be verified and approved.
08.04 BCC Highways Department / Transport for Bucks (TFB):
i) Highway defects

All Highway defects are shown under separate cover and will be displayed in the Notice Board andon Parish Council Website.

ii) New repairs to be reported?


08.05 Play Area/Playing Field:
i) Proposals for Oakley Tennis Court and Multi Use Games Area

Update to be given from Oakley Tennis Club on location of two proposed tennis courts. (August meeting minutes 8.05i)

Mr Finn’s quotations for MUGAs (08.05 ii)

Review of locations on survey map of the playing field.  (8.29 iii)

NOTE: To allow time for various submitting parties to provide full proposals to the Parish Council, no decision on the proposals will be made at this meeting UNLESS it is necessary to secure funding. However early viewing and opportunities to ask questions of said proposals would be welcomed. 

ii) Use of Oakley Football Pitch by Long Crendon Football Club

Alistair Banham has been invited to attend Parish Council meeting, but may postpone visit until October when Mr Finn will be present. (8.05 iii)

iii) Acorn Trail (footpath)

Update from Mr Cherry who was actioned to speak with Mr Morris and Mr Genever re putting in Acco drain for the resident’s garden that was said to flood due to the Acorn Trail (08.05 iv)

Update from Chairman on discussion with Kieran Condon for quotation on the lighting. (08.05 – iv)

iiii) Tractor shed base:

Update from Chairman on discussions with Mr Daly on tractor base removal (8.05 v)

v) Grass Cutting Playing Field and around Village:

Clerk to give update on discussions with Contractor re invoices (8.28)

Review of current mowing contract and any exit clauses. 

Discussion on Bowls Club proposal for mowing of Playing Field Season 2017 (8.05 vi)

vi) Floodlight telegraph pole:

Mr Cherry to organise the contractors when the new lighting is done. (08.05 vii)

08.06 Street Lights:
i) Outstanding defects or defects reported in the last month:

2 x lights out in College Crescent

1 x Brookside

ii) New street light defects to report?

Manor Road – M2 on during day?

Others ?

iii) Light audit / inspection

Mr Kilpin to detail requirements

08.07 Local Crime:

Any crime to report?

08.08 Youth Meeting

Update on why village hall charges are being accrued after meetings had been cancelled

08.09 Churchyard extension:

Update on work in Churchyard (8.09)

08.10 War Memorial

Waiting to be completed (8.10)

08.11 Door Step Selling

Five signs have been orderedClerk to give update (8.11)

08.12 Report on Defibrillator for First Response

Mrs Daly to give monthly update (8.12)

08.13 Bus services:  

Update given by Mrs Macpherson (08.13

Survey of Bus service requirements

08.14 Neighbourhood Plan

Decision required on whether to proceed individually or as cluster without Worminghall (08.14)

08.15 Aylesbury Vale Plan:

Update on Chairman’s response to AVDC (8.15)

08.16 S106 Monies – funds for Oakley Village/School/Sports & Leisure
i) Scouting hut refurbishment

Status (8.16 i)

ii) Tennis court application

Status (8.16 ii)

iii) Multi Use Games Area (MUGA)

Quotation covered in (8.16 iii)

iiii) Education 106 money to Brill School

Update from Chairman on his discussion with Mr Boyles of Worminghall (8.16 iv)

08.17 Kissing Gates/Replacing Styles on footpaths:
i) Kissing gate replacement

Kissing Gates’ replacing styles on footpaths OAK/15/4 and OAK/12/6 in the village. (8.17)

ii) Kissing gate removal

Also the removal of ‘Kissing Gates’ on footpath OAK/19/2 in middle of a field on Oxford Road past

New Farm, where a hedge/fence has been removed several years ago – Clerk has written to Rights ofWay requesting action

iii) Kissing gate maintenance

The request for maintenance and another kissing gate on at Gun Club style has been sent.

Waiting for update.

Clerk to update

08.18 Protection of Common Land (Layby Bicester Road)

Update from Chairman on developments. (8.18)

Review of next steps 

08.19 Gigaclear

Update from Chairman regards Gigaclear meeting. (8.19)

08.20 Bench next to church “looking tired”

Update on requirements (08.21).

08.21 Distributed annual report

Chairman to update on distributed annual report (08.22).

08.22 Computer for Oakley Parish Council

Clerk has now received new laptop. Clerk to update on any future requirements (08.23)..

08.23 Bus Shelter

Update on work / negotiations with Scouts (not minuted?)

08.24 Bench in Oakley Village – proposed by Mr Keating

Update from Mr Cherry on the proposal of a new bench with Mr Keating (8.29 iii)

08.25 School hedge

Update on work on overgrown school hedge (8.29 iv)

08.26 Bonfire

Update on letter received about bonfire in Ashfield Rise, causing nuisance in Sun Crescent. (8.29 v)

08.27 Proposals for meeting with Chief Executive/BCC and Oakley Parish Council

Streamlining local government in Buckinghamshire – Clerk arranging meeting outside the normal Parish Council meetings. (08.29 vi)

08.28 Meetings:
i) Reports from meetings attended by Parish Councillors since last PC meeting

Gigaclear Meeting


ii) Future Meetings:


08.29 Correspondence (Papers to Circulate)
08.30 Planning:  

All Planning applications are now shown under separate cover and each Councillor will receive a copy at every meeting.  This will also be put onto Notice Board and Parish Council Website.

08.31 Accounts:
i) Monthly Cheques for February 2016: 

Clerks Salary and Expenses £125.00

(Dee Meadows stand in Parish Clerk)£100.00

EON paid by DD 11.08.2016£204.72

Mr W Green Litter picking£20.00

Countrywide Services x 4 invoices:

Invoice: 630587 30.06.2016£1200.00

Invoice: 634737 20.07.2016£900.00

Invoice: 634723 20.07.2016£900.00

Invoice: 635428 31.07.2016£900.00


TOTAL:  £ 499.40


Proposed for payment by:

08.32 New Agenda Items for Next Meeting:
08.33 Any Other Business