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5) AGENDA 7th July 2015.


Tuesday 7th July 2015



Open question time for Parishioners –



1.         Present:


2.         Apologies:


3.         Minutes of the last meeting:

The minutes of the last meeting, held Tuesday 2nd June 2015, to be approved and signed.


4.         Register of Interest:

                Still waiting for some Councillors to return their Register of Interest Forms, now overdue.


5.         Pensions Regulator Letter

Clerk has passed to FRS Accountants


6.       Matters arising:

i)           BCC Highways Department: Roads – Clerk sent email 29.06.2015 to Paul Foot asking for update.

a)       Reported road defects:

The Turnpike – This work is outside the scope of our Minor Works team.  This will be appended to a list of schemes being considered for patching/resurfacing using capital monies which have been released by the County Council.

Pot hole at “Foresters” is crumbling again – Reported – 7th February 2015 This has been looked at recently and the previous repair is holding, but it is the road surface surrounding it which is eroding.  This road has now been added to the above list of schemes, but it could possibly need a holding repair done within the next couple of weeks.

b)       Reported pavement defects:

Pavement Brill Road/Maple Court still outstanding – reported Aug 2012

Pavement either side of 27 Worminghall Road is in need of repair – reported Jun 2014

Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014

Pavement collapsed on Oxford Road, past Village Hall on left, on leaving village – reported Dec 2014.

Pavement in College Crescent opposite No.50 - reported Apr 2015

BCC Highways have acknowledged that there are a number of these outstanding.  Mr Foot has informed us he will prioritise according to their current condition and would hope the works completed in the next 3 months.

c)        Reported drain defects:

                                Drains Brill Road reported Mar 2013 – request for jetting - still outstanding. The verge encroachment will be cut back within the next couple of weeks to enable the jetting machine to access and clear the gullies.

                                Manor Road drains cover – reported Oct 2014. This has already been reported to Thames Water in February – a reminder will be sent to them.

                                Drain cover outside church – reported April 2015 – This will be added to the list of jobs for the maintenance team

d)       Other defects

                                White lining and cat’s eyes at The Foresters reported May 2014- Unfortunately there is no update on this matter, Mr Foot will speak to the Area Manager.

                                Kerb setts loose by Oakley Garage – These were recorded on Mr Foot’s recent visit also a short section at Manor Road.

Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. Mr Foot had reported that he would contact tree surgeon at an earlier date, but he has not done this of yet but he is going to check it when next in the area and depending on the actual status of the tree will arrange for the requisite works or notify the landowner. The Parish Council had already ascertained the tree is on Highways land.



Newly reported:

3 potholes one 4” deep just before turn left into Turnpike – These were repaired day after the meeting.

                                Kerb set out opposite Primrose Cottage on Oxford Road, this is due to traffic lights when road works were taking place. Clerk has reported

e)         Memorial seats

                                Mr Cherry reported on progress on Mrs Keating seat (new seat), still in discussion with family.

                                Mr Mole had nothing to report on progress on Mrs Gladdy’s seat (existing seat by School) Mr Mole to speak with Mr Kinch when he is next in the village.

f)           Any new defects to report?


7.       Play Area/Playing Field:

i)           Playing Field Survey

                         Discussion on how to move forward with Councillor Mrs Daly’s ideas with the youth of the village.

                         Multi Use Games Area – Mr Rand to supply information to Mr Cherry

Outside Gym – no update (to be kept on agenda).

ii)         Acorn Trail (footpath)

                         Mr Cherry to supply information on lighting the path, Mr Mole will then apply to LAF for money.

iii)        Dog Waste Bins

                         Clerk to order new Waste Bin for positioning at bottom of Brill Road - Ordered

                         Photographs produced from William Green on state of bins. – Clerk to order a new Dog Waste Bin, PP to thank Mr Green for his observations.

iv)        Bowling Green

                         Insurance – bowling club insurance.

                         Update of construction of new Bowling Green, email received from residents regarding the new Bowling Green.

                         Disposal of spoil – report from Mr Mole on meeting with contractors

v)         Football players and hedge next to Lynnen’s View

Sign for changing rooms

vi)        Grass Cutting by BCC

Removal of posts around football pitch.

vii)      Survey of Playing Field

                         Copy of survey by email to Clerk for filing and Mr Mole

                         Mr Mole to get A2 size map.

viii)     Scout Hut Rent

                         It was brought to the attention of the Councillors that the “Peppercorn Rent” which has always been paid by the Scout Group has lapsed. The final, completed and signed Lease was returned to Lightfoots,  the solicitor, the Parish Council copy being kept with Deeds (November 2004).


8.       Wickstead Repair to Children’s Playground Charges

          Update on outstanding query on roller slide equipment – Clerk to pass to Mr Finn.


9.       Street Lights defects:

i)           Enquiry underway for quotations for following new lamps:

Clerk has resent enquiry – have now received a reply.

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side.  There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

                         Clerk to pass information to Mr Craddock for him to arrange to meet the company in Oakley and walk them around to where the quotes are needed.

ii)          Any new defects to report?

O1 – Oxford Road / Sun Crescent – light on permanently - reported

BT10 – Bicester Road (opposite Rambler Cottage) - Glass cover on ground - reported


10.   Common Land:

i)           Layby opposite “IBS Site”, Thame Road

                         Update email received


11.     Anti-Social Behaviour

Any to report


12.      Churchyard Extension

                A second quote is needed for hedging and planting around Churchyard extension – Clerk is waiting for quote from Ferndale Landscapes.


13.      Defibrillator for Oakley Village:

                Training on Defibrillator – Clerk waiting for new dates for end of July.    

                Second Defibrillator, report from Mr Mole on discussion with Mr Ken Brown’s daughter

                Plaque for village hall


14.   Traffic Calming Group:

Report on discussions about more traffic calming signs at the entrance to the village


15.     War Memorial

                Clerk to speak with Nick Rogers for help in obtaining a contractor. Update from Clerk


16.     Parking in College Crescent

Regarding parking – Mr Cherry to report on contact with BCC to see if anything has changed regards funding for car parking in College Crescent.   – Still awaiting response back from BCC Highways.

                AMcp to feedback on Housing Association / BCC report on parking in this area.


17.   Quotations for CCTV Camera’s at Village Hall:

Still waiting on quote from Mr Cherry – not yet received.


18.   Gigaclear

Report from Mr Mole on talks with Gigaclear


19.   Door Step Selling

                Clerk has asked Lesley Shaw for information regarding signs for the village


20.     Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

3rd June Haddenham & Long Crendon Local Community Area Forum (LAF meeting) to be held in Worminghall Village Hall –   (due to other commitments Oakley Parish Council did not attend).

22 July - Haddenham & Long Crendon LAF local priorities refresh workshop


21.   Correspondence:

i)                     Papers to Circulate:

Clerks & Councils Direct

News for Parishes

S106 Leisure Financial Contributions


22.     Planning: 

i)                     Copy of email of “Changes to Planning” to be discussed at next meeting.

ii)                   15/01078/AOP- Oakley – Royal Oak PH 2 Worminghall Road HP18 9QY- OPC no objection (note was added regarding building of garages)  AVDC Pending Consideration

iii)                  15/01206/APP – Oakley – Land at Oxford Road, Oakley – Demolition of existing shed and erection of a new shed. – Returned to AVDC – OPC  No objection –  AVDC Pending Consideration

iv)                  15/01109/ALB – Oakley – The Chandos Arms PH, HP18 9QB – Internal alterations to bar and restaurant. – Returned to AVDC – OPC No objection – AVDC refused due to listed building

v)                   15/01016/APP – Oakley – 2 Ashfield Rise, HP18 9QA – Demolition of outbuilding and porch.  Erection of two storey side extension and front porch. – Returned to AVDC – OPC no objection – Application withdrawn.

vi)                  15/01277/APP – Oakley – 14 Manor Road, HP18 9QD – Demolition of existing garage.  Erection of a two storey side extension and formation of a new driveway.  -  OPC No Objection AVDC Approved

vii)                15/01354/APP – Oakley – 19 College Crescent, HP18 9QZ – Single storey side and rear extension – OPC

Majority no objection – AVDC Approved

viii)               15/01034/APP – Oakley – 43A Bicester Road, HP18 9QF – Single storey front and rear extension and two storey side and rear extension. – OPC no objection – AVDC Pending Consideration

ix)                  15/01259 – Oakley – 37 Brill Road, HP18 9QN – Demolition of existing carport/canopy.  Part two and part single storey side extension, single storey rear extension and a side porch. OPC out for circulation.- AVDC Pending Consideration

x)                   15/01638/ADP – Oakley – New Farm Oxford Road, Oakley HP18 9UR – Approval of reserved matters pursuant to outline permission 12/00161/AOP relating to matters of appearance, landscaping, layout and scale for the erection of one dwelling. AVDC Pending Consideration

14/02880/AOP – OAKLEY

Land rear of 25 Oxford Road, Oakley Buckinghamshire HP18 9RD

Outline planning application with access, layout and scale to be considered and all other matters reserved for the erection of five dwellings with associated parking and amenity space provision. AVDC approved

OPC supported the outline planning permission. – OPC wish to present if this goes to committee.

14/03640/APP – Oakley

Poplar Farm, Oxford Road, Oakley HP18 9RQ

Conversion of existing barn to residential dwelling and conversion of outbuilding into utility room and carport.

OPC decision to be determined –  AVDC Approved

15/00499/APP – Oakley

19 Oxford Road, Oakley Bucks HP189RD

Single storey extension to form a Conservatory

OPC no object – AVDC Approved

15/00418/APP – Oakley

22 Worminghall Road, Oakley Bucks HP189QY

Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store. (Amendment to Planning Application 13/03429/APP - Change from pitch roof to flat roof with skylight to rear single storey part of house - Plot 1)

OPC no objection – pending Consideration from AVDC

14/00519/APP – Worminghall - APPEAL

Land at Worminghall Road, Worminghall, Ickford HP18 9UN

The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses


23.   Accounts:


Monthly Cheques for July 2015: 

Eon:                                                                                                                            £149.11 (paid 11.06.2015 by DD)

Clerks Salary and Expenses                                                                                    £225.00

Countrywide Maintenance Grass Cutting 8th May 2015                                    £272.40

Mr W Green –Litter Picking                                                                                     £20.00

Oakley Informer Donation                                                                                      £250.00

St Marys Church Donation                                                                                      £200.00

CPALC (to be paid to Mr Mole)                                                                                  24.00

TOTAL:                                                                                                                    £1,140.51


VAT CLAIMED AWAITING PAYMENT                                                                £7,675.12           


24.   Any Other Business:







Next Monthly Parish Council Meeting to be held Tuesday 4TH August 2015 at 7.30pm at Oakley Village Hall