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Agenda 6th June 2017

OPC Agenda

You are hereby summoned to attend the Parish Council Meeting of Oakley Parish Council onTuesday 6th June 2017 at 7.30pm in Oakley Village Hall. 

Please inform the Clerk if you are unable to attend. The meeting is open to all members of the public and the press. Residents are welcome to attend and can address the meeting during Public Question Time. 




Note: Many agenda items refer to minutes from April’s full meeting, rather than the shortened May meeting



Public Session for Parishioners Questions

05.01 Present:
05.02 Apologies:
05.03 The minutes of the last meeting held Tuesday 2nd May 2017to be verified and approved.
05.04 Parish Council matters
i) Oakley Parish Council Standing Orders

Any changes and adoption

ii) Review of present Insurance coverage

Any changes and adoption

iii) Oakley Parish Council Yearly payments

Any changes and adoption

05.05 BCC Highways Department / Transport for Bucks (TFB):
i) Highway defects

All Highway defects are shown separately and will be displayed in the Notice Board and on Parish Council Website

ii) Actions from last two months

Diversion signs at the Nap, Clerk to update. (from previous minute: 04.05 iii)

Loose and semi-collapsed drain on Worminghall Road (04.05 iii)

Pothole completed in Brookside

iii) Any new defects to be reported

Any new defects?

iiii) Traffic calming / control in The Turnpike

Reply has been received Mr Mole to update (04.05 iv)

v) Overgrown hedges

Update from Clerk (04.05 v)

vi) Roadside mirror opposite ménage near Oakhall Court.

Update from Mr Mole (04.05 vi)

vii) Poor road condition on Oxford Road, near Jericho Cottage

Council to discuss letter received from NFU Mutual and instruct Clerk to reply.

05.06 Play Area/Playing Field:
i) Use of Oakley Football Pitch by Long Crendon Football Club

Decision to be made re use next season (04.06 ii)

ii) Proposals for Oakley Tennis Court and Multi Use Games Area

Discussion of options and way forward. (04.06 iii)

iii) Acorn Trail Lighting – Scout Hut

Letter received from Mr Chamberlain regarding electricity for Acorn Trail Lighting

iiii) Tractor shed base:

Update from Mr Mole (04.06 v)

v) Floodlight telegraph pole:

Update of removal of pole from Mr Cherry (04.06 vi)


vi) Children’s Play Area signs:

Update from Clerk on behalf of her husband, on erection of signs (04.06 viii)

vii) Children’s play area annual service:

Update from Councillors re report received. (04.06 ix)

viii) Children’s play area weeding

Reminder that covered paths in the children’s play area will need weeding in the spring (04.06 x)

ix) Tipper van access to Playing Field

Sam Jones: permission to drive my tipper van onto the field to collect the waste

05.07 Street Lights:
i) Outstanding defects or defects reported in the last month:

Light near 55 College Crescent is now working. Has column been removed? (05.09 iii)

Reported last month:  Elmwood Close Light and Mill Road Light.  Both repaired

ii) Any new street light defects to report


05.08 Local Crime:

Any crime to report?

05.09 Door Step Selling

Update from Clerk (04.09)

05.10 Protection of Common Land (Layby Bicester Road)

Update from Mr Mole (04.10)

05.11 Repair to Stiles

Update from Clerk re Mr Guttridge’s report (04.11)

05.12 Bench next to church “looking tired”

Update from Mr Cherry (04.12)

05.13 Bench in Oakley Village – proposed by Mr Keating

Update from Mr Cherry on Mr Genever completing the concrete base. (04.13) and (5.09 ii)

05.14 Speeding in the village

Clerk has ordered the MVAS 4 posts required. (04.14)

05.15 Edward Brookes VC

Update on funding costs. (04.15)

05.16 Oak-fest 17

Update on Parish Council’s requirements from Oak-fest organising committee. Have they all been met? (04.16)

05.17 Elmwood Close – Affordable Housing

Clerk to report on letter asking for rules of buying/renting from Hastoe’s(04.22 i)

05.18 The Spans, provision of bollards

Parish Council to discuss. (05.09 i)

05.19 Children’s party and axe throwing

Parish Council to discuss. (05.09 iv)

05.20 Rural Transport in Oakley

Report by Mrs Staff on any Progress

Possibility of using Charity money’s for subsidising transport

05.21 First Responder for Village

Discussion re Mrs Daly resignation and the equipment 

05.22 Litter Picker

Clerk to report that Mr Green leaving end of August 2017

05.23 Transparency Code/Fund

Clerk to report on “drop in” meeting attended with Mr Kilpin on 18th May 2017

05.24 AVALC Development Planning Department efficiency

Request for feedback (received 24th April 2017)

05.25 Haddenham and Long Crendon LAF – Sentinel training 

Request for 2 volunteers for Sentinel training (received 15thMay 2017)

05.26 Wheatley Park Prize Giving 

Request for donation from Wheatley Park School for Prize Giving

05.27 Meetings:
i. Reports from meetings attended by Parish Councillors since last PC meeting

Thursday 18th May 2017 Transparency Fund- Swan Lounge, Walton Court, Aylesbury

ii. Future Meetings:

LAF Meeting – 15th June 2017 Oakley Village Hall

VALP Meeting re Local Plan Monday 17th July 2017 6.30pm – decision to be made on attendance

05.28 Correspondence (Papers to Circulate)

Open Space Society Letter/Magazine

Mr Gutteridge – Report on Stiles

NALC reform of data protection legislation notes.

New Copy of “The Good Councillor’s Guide”

05.29 Planning:
i. Planning enforcement officer

Update from Clerk re Sun Crescent

ii. The Paddocks, Brill Road.
iii. The Royal Oak – Objected – requested committee attendance. 
iiii. Hillside Farm, Brill
v. ‘Routine Planning’

All Planning applications are now shown separately and each Councillor will receive a copy at every meeting.  This will also be put onto Notice Board and Parish Council Website.

05.30 Accounts:
i. End of Year Accounts

Copy of End of Year Accounts to be circulated and agreed and signed by Chairman and Clerk

ii. Monthly cheques for May 2017:

Clerks Salary and Expenses £255.00

Mr W Green – Litter Picking£20.00

Aylesbury Mains Ltd£77.28

Aylesbury Mains Ltd£1295.52

Eon Street Lighting£249.47

JPCS (4 x hinged posts)£876.48

Open Space annual subscription£45.00

Green & Growing (grass mowing contractors)£1500.00

TOTAL:  £4318.75


iii. Clerks cheque from last month to be cancelled and re issued as £50 was paid in cash for Brookes Commemorative Wreathes.  Total £361.20p – new total cheque for £311.20


iiii. Requests received: 

Request for donation – AVALC  (received on 1st May)


Proposed for payment by:


05.31 AOB

Time meeting ended:

Next Oakley Parish Council Meeting to be held on Tuesday 4thJuly 2017 at 7.30pm in the Village Hall

Agenda for Oakley Parish Council Meeting to be held on Tuesday 6th June 2017