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Agenda 5th January 2016


To be held on Tuesday 5th January 2016 at 7.30pm


Open question time for Parishioners:

1.         Present: 

2.         Apologies:  Mrs A Macpherson (BCC).

3.                         Minutes of the last meeting:

The minutes of the last meeting, held Tuesday 1st December 2015, to be approved and proposed for signature

4.         BCC Highways Department / Transport for Bucks (TFB):  No update from TFB

i)           Roads

Awaiting response from A Macpherson

ii)          Reported road defects:

The Turnpike –ongoing since 2012. No time set on completion, but investigation is ongoing for more resurfacing

Pothole to report outside 23 Oxford Road, Oakley- This has been reported

iii)        Reported pavement defects:

                         Pavement Brill Road/Maple Court still outstanding – reported Aug 2012. – TfB have reported that this is low priority carriageway. No progress from TfB.

Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014 – TfB have reported this as low priority. No progress.

Pavement collapsed on Oxford Road, past Village Hall on left on leaving village – reported Dec 2014. No update.

Pavement in College Crescent opposite No.50 - reported Apr 2015 Mrs Macpherson has emailed TfB regarding this matter.

iv)        Reported drain defects:

                         Manor Road drains cover – reported Oct 2014. – This has already been reported to Thames Water in February – a reminder will be sent to them. Mrs Macpherson reported that TfB have had no response from Thames Water and will try again.

Drain cover outside church – reported April 2015 – This will be added to the list of jobs for the maintenance team.  Reported as being repaired – Mr Mole to check.

v)          Other defects

White lining and cat’s eyes at The Foresters reported May 2014 TfB looking at options

                         Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. The Parish Council had already ascertained the tree in on Highways land. Highways say this tree is not theirs – Mrs Macpherson to follow up

                         Willow tree opposite Leatherslade Farm ready to fall into road.  Clerk has reported to TfB.

                         NEW: Email from resident re – Bicester Road- Junction with Hill View is crumbling away, due to excessive water collecting at the entrance to Hill ViewMrs Macpherson to follow up.

                         Kerb sets opposite 100 Bicester Road – Clerk reported

vi)        Any new defects to report?

vii)    Memorial seats

JM and DC to report on any progress.

5.                         Play Area/Playing Field:

i)           Playing Field

                                Multi Use Games Area and Outside Gym: Mr Cherry will follow up for next meeting.

ii)          Acorn Trail (footpath),000

                         Update on LAF lighting submission. – LAF submission forms have been completed and returned. Mr Mole will speak to LAF Chairman.

                         Clerk has emailed Mr Haynes re the problem with cracks on the new footpath. Awaiting update.

iii)        Dog Waste Bins

                         Mr Craddock confirmed we need to order a different fitting kit for this bin – Clerk has received this

                         Mr Finn will order 10 stickers for the waste bins for next meeting.

                         Extra dog bin emptying required. Clerk to confirm.

iv)     Survey of playing field:

                         Mr Mole will endeavour to get an A2 Size survey copied and laminated.

v)      Bowling green Peppercorn Rent

                         Update of Contract has been passed to Clerk – Clerk will give to Chairman for final check.

vi)     Wickstead Repair to Children’s Playground

                         Repairs have been made. Clerk received reply from Wickstead, stating that they do not think they are at fault.  Mr Kilpin to write again stating OPC case.

6.         Street Lights defects:

i)           Enquiry underway for quotations for following new lamps:

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side. There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

                         Update from Mr Craddock – Mr Craddock having trouble getting a meeting arranged due to heavy work load.

ii)          Existing defects

                         M1 – still not working – awaiting pole replacement – Clerk to report to Aylesbury Mains Ltd

                         Light on Bicester Road – opposite Phone box (BT4) – Clerk has reported

iii)        Any new defects to report?

7.                         Common Land:

i)           Layby opposite “IBS Site”, Thame Road, “Japanese Knotweed)

Nothing further to report at this time, Mr Mole will keep a check on this in the spring.

8.         Anti-Social Behaviour

Burglary and theft in College Crescent.

9.                         Youth Meeting

New meeting date to be arranged for end of January 2016

The Clerk to obtain a DBR check.

Clerk contacted Councillor Mrs Macpherson for help to support the monthly meetings, but unfortunately this time Mrs Macpherson could not help with this project due to funding cuts

10.     Churchyard extension

                Mr Cherry to update on with Mr Hunter and speak with Church Council re possibility of erecting a gate for future access.  – No update reported.  Councillor Cherry to report on follow up with Neil Chamberlain to discuss the planting of hedges.

11.     Plaque for Village Hall defibrillator:

                   Plaque for Mr Ken Brown – This has now arrived and will be passed to the Chairman for fitting and to look at ceremony to dedicate plaque.

12.     Traffic Calming Group:

                No meeting has been held, awaiting date from group. Mr Mole reported that meeting will not take place until after Christmas.

13.     War Memorial

                It is believed war memorial has had its inscriptions enhanced. Mr Cherry to confirm.

14.     Parking in College Crescent

                BCC Councillor Mrs Macpherson to report on progress. – No update received – Mrs Macpherson to follow up.

15.     Door Step Selling

                Clerk has been given information by Suzan Jones TVP who to contact.

16.     Devolution:

                                Clerk has informed Countrywide Ground maintenance that OPC wish to accept their 3 year contract for grass cutting in Oakley.

17.                     Defibrillator for First Response Team

                                The CFR equipment has now been ordered, update required.


18.                     Housing and Planning Bill

                Mr Mole completed the questionnaire received and returned by Friday 4th December 2015.

19.                     Rights of way – 2026 Cut-off Date

                A letter has been received from Buckinghamshire Local Access Forum about reviewing current Rights of Way. Clerk asked to pass to Mr Gutteridge.  – Clerk has passed letter to Mr Gutteridge. Any progress?

20.                     Charlton Services route 30

                This has unfortunately now been halted. Chairman to report on progress on getting  on trying to get something re-started.

21.                     Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

2nd December 2015 – Scout Meeting – Mr Mole was unable to attend.

Tuesday 8th December 2015 – Oakley Relief In Need – Mr Mole attended

Wednesday 9th December 2015 – Haddenham and Long Crendon LAF.  – Cancelled

Monday 17th December 2015 – Meeting with Shabbington and Ickford PC chairs – Mr Mole attended.


Future Meetings:

Sunday 31st January 2016 – 13:00-15:00 – Playing field Options

Date to be confirmed – Local Parish Councillors meeting – The Fisherman, Shabbington. All Councillors invited.

Saturday 23rd April – Buckinghamshire Remembers WWI – Mr Mole to attend.


22.                     Correspondence:

Papers to Circulate:


23.                     Planning:

New Planning Consultation:

i)                     Planning Application Consultation 15/04333/APP - Royal Oak PH 2 Worminghall Road Oakley Buckinghamshire HP18 9QY Two storey side and rear extensions and alterations to the existing building and its subdivision to create two 3-bedroom properties with parking and amenity space. OPC to review and decide on consolidated response, if required.


Decisions since last meeting:

ii)                   15/02344/ADP – Land to rear of 25, Oxford Road - Approval of reserved matters pursuant to outline permission 14/02880/AOP relating to external appearance and landscaping for the erection of five dwellings with associated parking and amenity space provision. Returned to AVDC Planning 28.08.2015 –OPC No Objection and 3 support application – AVDC awaiting decision –Approved 15 Dec 2015.

iii)                  15/02705/APP – Willow Farmhouse, 1 Oakhall Court, Oakley – Erection of stable building for private use with associated hard standing.  – AVDC awaiting decision on amendment but site original planning is AVDC approved on 03/12/2015.

iv)                  15/03353/APP – OAKLEY – 10 Fennemore Close Oakley HP18 9QW – Removal of existing conservatory single storey side and rear extension – OPC – no objection – AVDC approved 26th November 2015

v)                   15/03451/APP - OAKLEY - Willow Farmhouse 1 Oakhall Court Oakley HP18 9UE Erection of stable building for private use with associated hard standing (Amendment to planning permission 15/02705/APP.  OPC no objection – AVDC approved 03/12/2015

vi)                  15/03524/APP – OAKLEY – Land at (The Royal Oak) 2 Worminghall Road, Oakley HP18 9QY. Erection of two detached two storey dwellings with access, parking and amenity space. No comments from OPC – AVDC approved 04/12/2015.

vii)                15/03709/APP – OAKLEY – 18 Worminghall Road, Oakley HP18 9QA Removal of single storey rear extension.  Single storey rear and side extension and loft conversion with alterations to roof including dormer window and roof lights. No objection from OPC. AVDC approved 29/12/2015




Awaiting AVDC or Planning Inspectorate decision:

viii)               14/00519/APP – Worminghall - Land at Worminghall Road, Worminghall, Ickford HP18 9UN. APPEAL. The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses. APPEAL OPC objected to appeal. – AVDC Refused 15 Dec 2014 Planning Inspectorate on 29th September - No decision of appeal at time of meeting – It was reported by Mr Rand that we are still waiting the Inspectors decision on this matter.   This can take 6 weeks or longer.

ix)                  15/02299/AOP – OAKLEY – 58 Worminghall Road, Oakley, Bucks HP18 9QY – Outline application with access and layout to be considered and all other matters reserved for the demolition of the existing dwelling and the erection of two detached two storey dwellings with access, parking and amenity space.  OPC no objection – AVDC awaiting decision.

x)                   15/03473/APP – OAKLEY – Land adjacent and to rear of 22 Worminghall Road, Oakley HP18 9QY. Demolition of an existing pre-fabricated garage.  Erection of two detached dwellings and detached garages and store Amendment to Planning Application 13/03429/APP for single rear addition to Plot 22A and conversion of side roof into en-suite). 2 Objections from Parish Councillor 4 No comments, 1 no vote. AVDC Awaiting decision.

xi)                  15/03938/APP – OAKLEY – 20 Manor Road, Oakley HP18 9QT Erection of rear conservatory – Out for circulation on 1st December 2015. AVDC Awaiting decision  

24.                     Accounts:

OAKLEY Parish Precept 2016/2017

Council to set Precept level for 2016/2017


Monthly Cheques for December 2015:

Clerks Salary and Expenses                                                                                    £225.00

EON paid by DD 11.12.2015                                                                                   £204.65

TOTAL                                                                                                                         £429.65

25.                     Any Other Business:





Next Parish Council Meeting to be held at 7.30pm Tuesday 2nd February 2016 at Oakley Village Hall