for ANNUAL MEETING of OAKLEY PARISH COUNCIL
held on Tuesday 3rd May 2016 following The Annual Parish Meeting
Open question time for Parishioners:
1. Proposals for offices of Chairman and Vice Chairman of Oakley Parish Council for the forthcoming year
4. The minutes of the last meeting held Tuesday 5th April 2016 to be verified and approved.
5. Annual Payments, subscriptions, etc.
Parish Council Insurance £556.71
Bucks Playing Field Association £20.00
Bucks Association of Local Authorities £150.00
Open Spaces society £45.00
CPALC – Communities Parish and Local Councils £25.00
Annual web site subscription £15.00
St Mary’s Church – Donation £200.00
Oakley Informer - Donation £250.00
6. BCC Highways Department / Transport for Bucks (TfB): Updates from TfB technician Mr I Crome (IC) in italics.
i) Worminghall Road overlay:
IC: Previous update “This work will commence sometime between May and August 2016. The parish will be advised prior to works commencement.” Pending –?
ii) Reported road defects:
The Turnpike (and Foresters) –ongoing since 2012: IC: Previous update “Arrangement is in process to coincide with potential re surfacing scheme work at The Foresters.” Pending
Bicester Road – Junction with Hillview. This is crumbling away due to excessive water collecting at the entrance to Hillview. Photographs from Mr Kipp received by Mr Mole, to be sent to TfB. Clerk has sent file of photographs to TfB. Update required from TfB.
Worminghall Road/ College Crescent junction (x2) reported Feb 2016 – reference: 4011628. Re-raised Ticket Nos: 40015506/9 – TfB 40015506 (06/04): We have reviewed/inspected a POTHOLE at COLLEGE CRESCENT, OAKLEY and at present this does not meet our criteria to be fixed. – TfB 40015509 (06/04): An inspection is required and we aim to carry out inspections with the next 10 days
Oxford Road towards Jericho, large pothole on left hand side as leaving the village. – Clerk reported ref 40014272. TfB (21/03) Thank you for your report of a POTHOLE at OXFORD ROAD, OAKLEY. The repair is now COMPLETED
Worminghall Road flooding, Nos 67-77 Mr Cherry has sent photographs and the work COMPLETED.
Worminghall Road opposite College Crescent north entrance (ref: 40015511). TfB (20/04) Thank you for your report of a POTHOLE at WORMINGHALL ROAD, OAKLEY. The repair is now COMPLETED
Worminghall Road, Catsbrain furthest from Oakley, ref: 40015513 TfB (19/04) We have reviewed/inspected a POTHOLE at WORMINGHALL ROAD, OAKLEY and at present this does not meet our criteria to be fixed
Worminghall Road, Catsbrain closest to Oakley, ref: 40015514 TfB (19/04) We have reviewed/inspected a POTHOLE at WORMINGHALL ROAD, OAKLEY and at present this does not meet our criteria to be fixed
Oxford Road near Oakley sign: ref 40015515 TfB (06/04) We have reviewed/inspected a POTHOLE at OXFORD ROAD, OAKLEY and at present this does not meet our criteria to be fixed
Oxford Road, bottom of Jericho Hill ref 40015516 TfB (06/04) We have reviewed/inspected a POTHOLE at OXFORD ROAD, OAKLEY and at present this does not meet our criteria to be fixed
iii) Reported pavement defects:
Pavement on Manor Road opposite Manor Farm – crumbling – reported Oct 2014. Previous update “This is still being considered low priority, therefore remedial works is likely to take place financial year 2016/2017”. Pending.
iv) Reported drain defects:
Manor Road drain cover – reported Oct 2014. – This has already been reported to Thames Water (TW) in February 2015. Awaiting RC to confirm location so Clerk can re-report. Update given Clerk to report the drain is between Primrose Cottage and Mr Kerrigan’s property. Information passed to TFB – update required from TfB
v) Other defects:
White lining and cat’s eyes at The Foresters reported May 2014— IC: Previous update “An order will be raised for road markings and road stud replacement. Update required from TfB.
Tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. TFB (18/04) I’ll raise an order to have the tree cut back to promote lighting of the footpath
Oakley Road signage. IC reported that road signage in Oakley needs to be replaced – update required from AVDC, since this is their responsibility, rather than BCC. Mr Rand to follow up .
Three sets of highways work in last week with no notice from TfB. – Mrs Macpherson to find out why she and the Parish Council were not informed regarding this. Update from AMacp required
vi) New road, pavement or drain defects to report
vii) New Highway defects, road signs etc.,
5) Play Area/Playing Field:
i) Acorn Trail (footpath)
Update on LAF lighting submission.
Mr Cherry to proceed with engaging contractors
Update on letter sent to school on parking and use of Acorn Trail
ii) Dog waste bins
Opposite Rambler Cottage, Clerk waiting for AV reference number
Update on ‘no dog waste’ sign on neighbouring litter bin.
iii) Tractor shed base:
Councillors to discuss the old concrete base to the tractor shed, which is being used for dumping greenery and cannot be mowed.
iv) Grass Cutting Playing Field and around Village:
Update from Mr Finn
v) Floodlight telegraph pole:
Report from Mr Cherry on pole inspection re safety.
6) Street Lights:
i) Quotation for new lamps: (Clerk asked to leave on Agenda)
Mr Craddock reported that he had now received a budget price for new street lamps as listed below.
Led Lamps: £1,050.00 plus VAT Electricity estimate for connection between £400 and £800. This would mean an estimate of £2000 plus VAT. Kept on the agenda for future discussion.
· Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side. There is an electricity pole in the right place.
· Middle of Ashfield Rise – no electricity nearby
· 17 Brill Road – no electricity pole nearby
ii) Outstanding defects or defects reported in the last month:
Light on Oxford Rd, past the village hall – Reported by Clerk ref: Apr 33
iii) New defects to report?
7) Local Crime:
Any to report?
8) Youth Meeting
Mrs Daly and Clerk to report on meeting on 11th April.
The Clerk to obtain a DBR check. Clerk not yet received this.
9) Churchyard extension:
Mr Cherry to obtain two quotes for seeding
Clerk has sent thank you letter to Mrs Porter
10) War Memorial
This work has not yet taken place. Mr Cherry to chase.
11) Door Step Selling
Clerk to report on reply from Trading Standards Defibrillator for First Response Team
Mrs Daly to give update.
Clerk reported cheque from Ickford is “on its way”.
14) Bus services:
Update from Mr Mole
15) Neighbourhood Plan:
Update from Mr Kilpin from meeting held on 26th April 2016 on “Advice for Neighbourhood Plans”
Update re Safety Overview meeting at BCC
Examples of Contracts from BCC for Devolution – With Contractors and BCC
17) Applications for New Homes Bonus Funding.
Mr Rand to report on what funding has been granted for this project in order to give Councillors more idea of what can be funded.
18) Kissing Gates/Replacing Styles on footpaths:
Kissing Gates’ replacing styles on footpaths OAK/15/4 and OAK/12/6 in the village. Also the removal of ‘Kissing Gates’ on footpath OAK/19/2 in middle of a field on Oxford Road past New Farm, where a hedge/fence has been removed several years ago – Clerk has written to Rights of Way requesting action – Waiting update.
19) Commemorative Medal Order – Queens 90th Birthday.
These have now been received and Clerk has taken them to the school for the children.
Mr Mole to write thank you letter for the donation of £200
20) Cherwell District Council Planning Application Warehouse Building
Update on application
21) Protection of Common Land:
Discussion on parking in layby on Thame Road.
Update from Mr Mole on discussions with Joe Frost of Gigaclear on Oakley developments
23) Jobs that need doing in the Village:
Discuss on advertisement in Oakley Informer for volunteers to do work around village?
Reports from meetings attended by Parish Councillors since last PC meeting
Monday 11th April – Youth meeting – MD & PP to attend.
Wednesday 13th April T2 Devolution – Safety Overview
Monday 18th April – LAF update meeting with Mr Rand – JM and DC
Tuesday 19th April – Victoria Cross Paving stone meeting – JM to attend
Thursday 21st April – Gigaclear meeting – JM to attend
Saturday 23rd April – Buckinghamshire Remembers WW1 – JM to attend
Tuesday 26th April 2016 – Advice on Neighbourhood Plans
Wednesday 27th April 2016 – Annual Audit Training- Milton Keynes 1pm to 4pm (Clerk & Mr Kilpin to attend)
Wednesday 27th April – BALC Parish Liaison Meeting @ 6pm
Wednesday 4th May - Agendas and Minutes training – Clerk to attend.
Monday 9th May 2016 – Youth Meeting
Monday 16th May 2016 - Victoria Cross Paving stone meeting – JM to attend
Monday 20th June 2016 - Youth Meeting
Monday 11th July 2016 - Youth Meeting
Papers to Circulate:
· VAT letter on new ruling
i) Matters arising
ii) New Planning Consultations: None
iii) Decisions since last meeting:
iv) Awaiting AVDC or Planning Inspectorate decision:
i) Annual audit:
Confirmation of Internal audit arrangements
ii) Asset Register
Clerk has checked insurance documents and there is no list of OPC Assets, new list needs to be completed.
iii) Ring-fenced assets
Update on moneys ‘ring-fenced’ for capital work on Village Hall.
iv) Monthly Cheques for February 2016:
Clerks Salary and Expenses £225.00
EON paid by DD 11.04.2016 £204.65
Mr W Green Litter picking £15.00
Tower Mint Ltd (Queens 90th Medal) £223.92
Aylesbury Mains Ltd Light repairs £122.40
Proposed for payment by
28) Any Other Business:
Time meeting ended:
Next Oakley Parish Council Meeting to be held on Tuesday 7th June 2016 at 7.30pm in the Village Hall