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Agenda 2nd August 2016

You are hereby summoned to attend the

Parish Council Meeting of Oakley Parish Council on

Tuesday 2nd August 2016 at 7.30pm in Oakley Village Hall.

Please inform the Clerk if you are unable to attend.  The meeting is open to all members of the public and the press. Residents are welcome to attend and can address the meeting during Public Question Time.

Public Session for Parishioners Questions



08.01        Present:

08.02        Apologies: Mr D Pearce and Clerk Mrs P Pointer

08.03        The minutes of the last meeting held Tuesday 5th July 2016 to be verified and approved.

08.04        BCC Highways Department / Transport for Bucks (TFB):  

i)          Highway defects

All Highway defects are shown under separate cover and will be displayed in the Notice Board and on Parish Council Website.

Clerk has contacted Dave Smith to arrange a meeting with Chairman/Councillors for a walk around of the village. Councillors to consider an email from Dave Smith showing photographs and update of OPC excel sheet.

ii)        New repairs to be reported?

08.05        Play Area/Playing Field:

i)          Proposal for Oakley Tennis Court

Discussion on location of proposed tennis courts in the playing fields. Due to holidays and times away the Tennis Club committee would like to delay any decision on the location at this time, so they can have more time to gather more information, prepare a formal proposal for the Parish Council and invite them to view the proposed areas.

ii)        Use of Oakley Football Pitch by Long Crendon Football Club

Alistair Banham from Long Crendon Football Club has requested permission to use the Oakley Playing Field Pitch.  Email forwarded to Chairman.

iii)      Acorn Trail (footpath)

Update from Mr Cherry re progress on lighting work.

Update from Mr Cherry on alleged flooding of resident’s garden due to Acorn Trail. (From previous minutes 7.05 ii)

Update from Chairman on discussion with Kieran Condon for alternative quotation on the lighting?

iv)       Tractor shed base:

Update from Chairman on discussions with Mr Daly on tractor base removal (minute 7.05 iii)

v)         Grass Cutting Playing Field and around Village:

Letter send to mowing contractor – any response (minute 7.05 iv)

Review of current mowing contract and any exit clauses. Discussion on current mowing, frequency, standard of mowing, anything else, decide next steps.

vi)       Floodlight telegraph pole:

When new lighting on Acorn Trail is completed, organise them to ensure the electrics from this pole are sealed off safely. (minute 7.05 v)

08.06 Street Lights:

i)          Outstanding defects or defects reported in the last month:


ii)        New street light defects to report?

08.07        Local Crime:

Any crime to report?

08.08        Churchyard extension:

Mr Cherry and Mr Pearce to update on confirmation of seeding date  and / or any developments in churchyard extension (minute 7.09)

08.09        War Memorial

Waiting to be completed (minute 7.10)

08.10        Door Step Selling

Five signs have been ordered (minute 7.11)

08.11        Report on Defibrillator for First Response

Mrs Daly to give monthly update

Cheque now received from Ickford and banked. (minute 7.12)

08.12        Bus services: 

Update from Mrs Macpherson or Mr Mole (minute 7.13)

08.13        Neighbourhood Plan

Update from Mr Kilpin re recent meeting

08.14        Aylesbury Vale Plan:

Councillors to have reviewed copy of latest draft. Chairman to submit Parish Council feedback (minute 7.15).

08.15        S106 Monies – funds for Oakley Village/School/Sports & Leisure

i)          Scouting hut refurbishment

106 funding application has now been submitted.

Any further updates to report? (minute 7.16 iii)

ii)        Tennis court application


iii)      Multi Use Games Area (MUGA)

Alternate submission? To ensure 106 money is kept within village

iv)       Education 106 money to Brill School

Status (minute 7.16 ii)

08.16 Kissing Gates/Replacing Styles on footpaths:

i)          Kissing gate replacement

Kissing Gates’ replacing styles on footpaths OAK/15/4 and OAK/12/6 in the village.

ii)        Kissing gate removal

Also the removal of ‘Kissing Gates’ on footpath OAK/19/2 in middle of a field on Oxford Road past

New Farm, where a hedge/fence has been removed several years ago – Clerk has written to Rights of Way requesting action.

iii)      Kissing gate maintenance

The request for maintenance and another kissing gate on at Gun Club style has been sent.

Waiting for update.

08.17 Protection of Common Land (Layby Bicester Road)

Update (minute 7.18)

08.18        Gigaclear

Update (minute 7.19)

08.19        Jobs that need doing in the Village:

Discuss on advertisement in Oakley Informer for volunteers to do work around village?

08.20        Bench next to church looking ‘tired’

Update from Mr Cherry (minute 7.21)

08.21        Distributed annual report

Discussion to take place on the copy of the Annual Report that Chairman circulated at July meeting.

08.22        Computer for Oakley Parish Council

Update from Mr Craddock re new Laptop. Expenditure to be authorised (minute 7.24)

08.23        Caravan in Elmwood Close and Burnt out car

Caravan has not been moved. (minute 7.25)

Burnt out car update

08.24        Bus Shelter

Clerk has emailed Scout Group asking if they would set the task to the Scouts to remove the graffiti in Bus Shelter with a donation of £50 to be given from Parish Council to the Scout Group and subsequent paint needed to be bought by OPC.

08.25        Meetings:

i)          Reports from meetings attended by Parish Councillors since last PC meeting



ii)        Future Meetings:



08.26        Correspondence (Papers to Circulate)

Leaflet on Multi Games Area

Devolution Letter

HEA Public Lighting

08.27        Development Meeting attendance

Discussion re Timber Yard Planning Application Committee Meeting arranged by AVDC and the difficulty in Councillors attending these meetings at short notice.

08.28        Planning: 

All Planning applications are now shown under separate cover and each Councillor will receive a copy at every meeting.  This will also be put onto Notice Board and Parish Council Website.

08.29        Accounts:

i)          Annual audit:

Has now been re-sent to Mazars with correction as requested

ii)        Monthly Cheques for February 2016:

Clerks Salary and Expenses                                                             £ 225.00

EON paid by DD 11.06.2016                                                              £ 198.00

Mr W Green Litter picking                                                               £    20.00

Aylesbury Mains Ltd                                                                          £    56.40


TOTAL:                                                                                                    £  499.40


Proposed for payment by


08.30        New Agenda Items for Next Meeting:

08.31        Any Other Business





Time meeting ended:




Next Oakley Parish Council Meeting to be held on Tuesday 6th September 2016 at 7.30pm in the Village Hall