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1) AGENDA 7th April 2015


Tuesday 7th April 2015 @ 7.30pm




Open question time for Parishioners


Presentation to be given by Vicki Parnell Sales Manager from Giga Clear re Fast Broadband for villages.


1.       Present:

To note those present


2.       Apologies:

Paul Kilpin (on holiday)


3.       Minutes of the last meeting:

The minutes of the last meeting held on Tuesday 3rd March 2015 to be approved and signed.


4.       Matters arising:

i)           BCC Highways Department: Roads

Clerk has again contacted Stuart Campbell requesting a meeting with Chairman

a)       Reported road defects:

The Turnpike –Clerk has reported white line area on Bicester Road that has potholes

 Pot hole at “Foresters” is crumbling again – Reported – 7th February 2015

Two new Potholes outside 19 and 21 Manor Road – Clerk has reported

Jericho Hill (Oxford Road) one large pothole at top of hill on entering the villageClerk reported

b)       Reported pavement defects:

                                Pavement Brill Road/Maple Court still outstanding – reported Aug 2012 - This will be placed into a future works programme.

                                Pavement either side of 27 Worminghall Road is in need of repair – reported Jun 2014 -Low priority as small area only. This will be placed into a future works programme.

                                Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014 Inspected requires reconstruction – no CAT 1 Defects An order will be raised and placed into a future works programme.

                                Pavement collapsed on Oxford Road, past Village Hall on left, as you leave the village – reported Dec 2014. This will be inspected and actioned as necessary.

c)        Reported drain defects:

                                Drains Brill Road reported Mar 2013 – request for jetting - still outstanding - Reactive order has been raised. Due to high demand on resource we have secured extra resource to catch up on outstanding orders, programme to be confirmed.

                                Manor Road drain cover – reported Oct 2014. John Mole to speak with Stuart Campbell

                                Drain cover outside church – report on progress.

d)       Other defects

                                White lining and cat’s eyes at The Foresters reported May 2014- In discussion with supervisor re: need for road closure.

                                Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. Awaiting the relevant officer that deals with tree requests.

e)         Mrs Keating Memorial seat

Mr Cherry to report on progress

f)           Any new defects to report?


ii)          Bucks County Council (BCC) devolution / clustering

Council to vote on becoming the First Tranche of parishes with devolution of services from BCC

Mr Mole to give update on agreement.


5.       Play Area/Playing Field:

i)           Playing Field Survey

Mrs Daly to report on Course Clerk has found for interacting with the youngsters of the village.

Mr Cherry to report on a copy of the report re Multi Use Games Area for Mr & Mrs Collier?

ii)         Acorn Trail (footpath)

Lead time from Richard Haynes to finish footpath is 4 to 5 weeks. Has a start date been received?

Clerk has not had a definite date from Richard Haynes for start of the path.

Quotes for lighting of path – Mr Cherry to report.

Mr Mole to report on meeting with Oakley School

Confirmation from AVDC on bin-emptying contract change (when bins are in place).


iii)        Dog Waste Bins

Mr Craddock to report on moving bin to post by gate?

Clerk to order new Waste Bin for positioning at bottom of Brill Road, do we need a post?

iv)        Bowling Green

Letter from J Houston (AVDC) releasing the 106 Funds

Report on any progress from Bowling Green Committee. Have the plans for the EXACT location of the green been completed?

v)         Grass Cutting in March

Countrywide Maintenance have been employed to do all Grass Cutting as they did last year at an increase from £220 to £227 per cut.  They will start at the beginning of April.

vi)        Survey of Playing Field

Update on survey


6.       Street Lights defects:

i)           Enquiry underway for quotations for following new lamps:

Clerk has resent enquiry – still waiting reply, originally sent on March 2014. Clerk has still not received contact from the companies she requested quotes from.

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side.  There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

ii)          Any new defects to report?


7.       Common Land:

i)           Layby opposite “IBS Site”, Thame Road

Update on “Japanese Knotweed”, report from Mr Mole on talk with Mr Campbell (BCC) as to the question if soil can be laid at the spot without disturbing the Knotweed?  Clerk has sent out requests to company provided by Highways department but still awaiting a response!


8.         Up and coming Parish Councillor elections May 2015

Update on election on 7th May 2015


9.         Anti-Social Behaviour

Mr Mole to report on noise nuisance in Brill Road

Report on any recent anti-social behaviour.


10.      Churchyard Extension

Report of recent activity in Churchyard


11.      Defibrillator for Oakley Village:

Installation at Village Hall – Clerk waiting for response from Dick Tracey regarding training.

Position of Second Defibrillator to be discussed


12.      War Memorial

The Clerk has taken photographs of War Memorial and filled in form for Grant. We are waiting for two quotations for Inscription renewal of War Memorial, one outstanding.


13.   Parking in College Crescent

Regarding parking – Mr Cherry to report on contact with BCC to see if anything has changed regards funding for car parking in College Crescent.


14.   Wild Boar in Bernwood Forest

Report on latest information


15.   Local Footpath & Countryside Group

Survey on Oakley Footpaths (Mr Finn)

Any update?



16.    Habitation at ‘Scrapyard’

Reported to AVDC / BCC – Mr Rand to report on his investigations


17.     Wickstead Repair to Children’s Playground Charges

Update on outstanding query on roller slide equipment – no update as yet.


18.   Parking on Pavements in Oxford Road

Reply from Sue Jones Thames Valley Police said she would go and take a look on Sunday 11th February as she was on duty.  – To date we have not received any further information.


19.   Quotations for CCTV Camera’s at Village Hall:

Still waiting on quote


20.   Oak-fest

Mr Mole to report on meeting regarding parking for Oak-fest


21.     Annual Parish Meeting

Discussion on structure on meetings on 5th May – Annual Parish Meeting, followed by last session of current Parish Council.  


22.     Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

Safety Awareness overview

Tranche 1 Parishes Workshop

Local Area Forum


Future Meetings:



23.   Correspondence:

i)                     Papers to Note:

Parish Devolution updates numbers 10, 11 editions

AVDC Order for change in Public Footpath

English Heritage at risk Grade II


ii)                   Papers for Circulation:

News for Parishes

Open Space Magazine

Clerks and Councils Direct Magazine


iii)                  Emails sent to Councillors:

NALC information of Councillors Travel Allowances and Local Government Ombudsman Consultation

Legal briefing issued by NALC on the Code of Recommended Practice on Local Authority Publicity

Heritage at Risk

Potential Traveller Site in Waterperry with Thomley

VE day celebrations

Devolution Contract advice from Carol Burslem

Press release on Village Halls & Licensing Fees consultation

New Legal Briefing: L01-15 - Freedom of Information Datasets - Attached


24.   Planning:

Clerk has received email from Jill Knowles at AVDC Planning with instructions on how to register for Consultee Access (so that we can make consultee comments on line and view an in-tray that displays all the planning applications in your parish.

Email received from Jeff Membery Planning Review Implementation Manager.  He suggests we add a “standard line” at the end of our submissions which says “The Parish Council wish to speak at committee” alongside ticking the box.

14/02880/AOP – OAKLEY

Land rear of 25 Oxford Road, Oakley Buckinghamshire HP18 9RD

Outline planning application with access, layout and scale to be considered and all other matters reserved for the erection of five dwellings with associated parking and amenity space provision.

OPC supported the outline planning permission. – OPC wish to present if this goes to committee. Pending consideration

14/03216/APP – OAKLEY

Jericho Farm, Oxford Road, Oakley Buckinghamshire HP18 9RG

Variation on conditions 3 of planning permission 09/01672/APP relating to extension of two year period from July 2014 for construction of earth bunds.

OPC objected to re-commencement of construction of earth bunds – OPC wish to present if this goes to committee. Pending consideration

14/03640/APP – Oakley

Poplar Farm, Oxford Road, Oakley HP18 9RQ

Conversion of existing barn to residential dwelling and conversion of outbuilding into utility room and carport.

OPC decision to be determined – Pending consideration

15/00499/APP – Oakley

19 Oxford Road, Oakley Bucks HP189RD

Single storey extension to form a Conservatory

OPC no object – pending consideration from AVDC

15/00418/APP – Oakley

22 Worminghall Road, Oakley Bucks HP189QY

Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store. (Amendment to Planning Application 13/03429/APP - Change from pitch roof to flat roof with skylight to rear single storey part of house - Plot 1)

OPC no objection – pending Consideration from AVDC


25.   Accounts:

Eon:                                                                                                                            £139.00 (paid 11.03.2015 by DD)

Clerk’s salary and expenses                                                                                   £225.00 (Mrs Pointer)

Aylesbury Mains Ltd                                                                                                  £53.40

William Green                                                                                                             £10.00

AVDC Dog Waste Service                                                                                        £416.37 (paid 10.03.2015 by DD)

TOTAL:                                                                                                                       £843.77


Credit Note received from Countrywide Maintenance                                   £528.00

This is for error made in Invoicing the Parish Council for two

Invoices when contract first started and we had to call them back to

Re do the cutting.


26.   Any Other Business: