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2) AGENDA 5th May 2015


Tuesday 5th May 2015

(this will be a short meeting were by the Agenda will be  “skimmed” through and only those

items that need to be actioned will be dealt with)

It will follow The Annual Meeting of the Parish Council which will start at 7.00pm)




Open question time for Parishioners


1.       Present:

To note those present

2.       Apologies:


3.       Minutes of the last meeting:

The minutes of the last meeting held on Tuesday 7th April 2015 to be approved and signed.

4.       Matters arising:

i)           BCC Highways Department: Roads

Has Mr Foot contacted Chairman re visit to village?

a)       Reported road defects:

Kerb sets by Oakley Garage – reported April 2015

Major Pothole on Oxford Road outside the Village Hall – reported April 2015

The Turnpike –Clerk has reported white line area on Bicester Road that has potholes

 Pot hole at “Foresters” is crumbling again – Reported – 7th February 2015

Two new Potholes outside 19 and 21 Manor Road – Clerk has reported

Jericho Hill (Oxford Road) one large pothole at top of hill on entering the villageClerk reported

b)       Reported pavement defects:

Pavement in College Crescent opposite No.50  - reported April 2015

                                Pavement Brill Road/Maple Court still outstanding – reported Aug 2012 - This will be placed into a future works programme.

                                Pavement either side of 27 Worminghall Road is in need of repair – reported Jun 2014 -Low priority as small area only. This will be placed into a future works programme.

                                Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014 Inspected requires reconstruction – no CAT 1 Defects An order will be raised and placed into a future works programme.

                                Pavement collapsed on Oxford Road, past Village Hall on left, as you leave the village – reported Dec 2014. This will be inspected and actioned as necessary.

c)        Reported drain defects:

                                Drains Brill Road reported Mar 2013 – request for jetting - still outstanding - Reactive order has been raised. Due to high demand on resource we have secured extra resource to catch up on outstanding orders, programme to be confirmed.

                                Manor Road drain cover – reported Oct 2014. John Mole to speak with Stuart Campbell

                                Drain cover outside church – report on progress.

d)       Other defects

                                White lining and cat’s eyes at The Foresters reported May 2014- In discussion with supervisor re: need for road closure.

                                Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. Awaiting the relevant officer that deals with tree requests.

e)         Mrs Keating Memorial seat

Mr Cherry to report on progress – Bench outside school- has this been repaired?

f)           Any new defects to report?


5.                         Annual Parish Council Insurance.

                  Clerk to give update cost of quote received and ask for approval from Councillors to pay.

6.       Play Area/Playing Field:

i)           Playing Field Survey

Mrs Daly to report on Course attended found for interacting with the youngsters of the village.

Reminders to keep on agenda, Multi Purpose Outside Gym and Multi Use Games Area.

ii)         Acorn Trail (footpath)

Update on finished path.

iii)        Dog Waste Bins

  Clerk to order new Waste Bin for positioning at bottom of Brill Road, do we need a post? – still to order

iv)        Bowling Green

  Disposal of spoil

v)         Grass Cutting by BCC

  Mowing around the village

vi)        Survey of Playing Field

 Reminder to send copy of survey by email to Clerk for filing

7.       Street Lights defects:

i)           Enquiry underway for quotations for following new lamps:

Clerk has resent enquiry – have now received a reply asking for a meeting to be arranged to visit sites.

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side.  There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

ii)          Any new defects to report?


8.       Common Land:

i)           Layby opposite “IBS Site”, Thame Road

Update on “Japanese Knotweed”, waiting for meeting to be arranged between Mr Mole and Highways Department

9.         Up and coming Parish Councillor elections May 2015

Update on Parish Council Elections

10.     Anti-Social Behaviour

Break in on 27th April 2015 at a house in Bicester Road

11.      Churchyard Extension

Has thank you been placed in Oakley Informer?  Clerk to obtain one more quote.

12.      Defibrillator for Oakley Village:

Training on Defibrillator – Mr Finn to report back from conversation with Mr Allen

13.      War Memorial

Clerk to speak with Nick Rogers for help in obtaining a contractor.

14.   Parking in College Crescent

Regarding parking – Mr Cherry to report on contact with BCC to see if anything has changed regards funding for car parking in College Crescent. Ms Macpherson has contacted BCC regarding the asking for information regarding the Hastow’s/BCC report that was agreed a couple of years ago.  Clerk received a telephone call from Mr Foot at BCC asking what was decided as far as we are aware, between Hastow’s and BCC.

15.   Local Footpath & Countryside Group

Survey on Oakley Footpaths (Mr Finn)

Any update?

16.     Wickstead Repair to Children’s Playground Charges

Update on outstanding query on roller slide equipment – Clerk to pass to Mr Finn

17.   Parking on Pavements in Oxford Road

Reply from Sue Jones Thames Valley Police said she would go and take a look on Sunday 11th February as she was on duty.  – To date we have not received any further information.

18.   Quotations for CCTV Camera’s at Village Hall:

Still waiting on quote from Mr Cherry

19.     Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting


Future Meetings:

20.   Correspondence:

i)                     Papers to Note:


ii)                   Papers for Circulation:


iii)                  Emails sent to Councillors:


21.   Planning:  7 New Planning Applications – will be listed in full at the next meeting of Parish Council –

                                   All new Planning Applications have been emailed to all Parish Councillors.

i)                     15/01078/AOP- Oakley – Royal Oak PH 2 Worminghall Road HP18 9QY-pending Councillors votes

ii)                   15/01206/APP – Oakley – Land at Oxford Road, Oakley – Demolition of existing shed and erection of a new shed. – Returned to AVDC – OPC  No objection

iii)                  15/01109/ALB – Oakley – The Chandos Arms PH, HP18 9QB – Internal alterations to bar and restaurant. – Returned to AVDC – OPC No objection

iv)                  15/01016/APP – Oakley – 2 Ashfield Rise, HP18 9QA – Demolition of outbuilding and porch.  Erection of two storey side extension and front porch. – Returned to AVDC – OPC no objection

v)                   15/01277/APP – Oakley – 14 Manor Road, HP18 9QD – Demolition of existing garage.  Erection of a two storey side extension and formation of a new driveway.  -  pending Councillors votes

vi)                  15/01354/APP – Oakley – 19 College Crescent, HP18 9QZ – Single storey side and rear extension – pending Councillors votes

vii)                15/01034/APP – Oakley – 43A Bicester Road, HP18 9QF – Single storey front and rear extension and two storey side and rear extension. – pending Councillors votes.

14/02880/AOP – OAKLEY

Land rear of 25 Oxford Road, Oakley Buckinghamshire HP18 9RD

Outline planning application with access, layout and scale to be considered and all other matters reserved for the erection of five dwellings with associated parking and amenity space provision.

OPC supported the outline planning permission. – OPC wish to present if this goes to committee. Pending consideration

14/03216/APP – OAKLEY

Jericho Farm, Oxford Road, Oakley Buckinghamshire HP18 9RG

Variation on conditions 3 of planning permission 09/01672/APP relating to extension of two year period from July 2014 for construction of earth bunds.

OPC objected to re-commencement of construction of earth bunds – OPC wish to present if this goes to committee. Pending consideration

14/03640/APP – Oakley

Poplar Farm, Oxford Road, Oakley HP18 9RQ

Conversion of existing barn to residential dwelling and conversion of outbuilding into utility room and carport.

OPC decision to be determined – Pending consideration

15/00499/APP – Oakley

19 Oxford Road, Oakley Bucks HP189RD

Single storey extension to form a Conservatory

OPC no object – pending consideration from AVDC

15/00418/APP – Oakley

22 Worminghall Road, Oakley Bucks HP189QY

Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store. (Amendment to Planning Application 13/03429/APP - Change from pitch roof to flat roof with skylight to rear single storey part of house - Plot 1)

OPC no objection – pending Consideration from AVDC


22.   Accounts:

Year End Accounts due:  Clerk has passed to Mr Walker for work to be completed for Mazars

Draft Copy of End of Year Accounts passed to Councillors


Eon:                                                                                                                            £153.89 (paid 11.04.2015 by DD)

Clerks Salary and Expenses                                                                                    £225.00

BALC & NALC Annual Subscription                                                                       £151.08

Countrywide Maintenance Grass Cutting 8th April 2015                                   £272.40

Mr Green – Litter Picking Feb and April 2015                                                      £30.00

Aon (UK) Ltd Annual Parish Council Insurance                                                   £566.44

TOTAL:                                                                                                                    £1,398.81


23.   Any Other Business:



The Annual Meeting of the Parish Council will take place on Tuesday 2nd June 2015

Followed by

Monthly meeting of Oakley Parish Council