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4) AGENDA 2nd June 2015


Tuesday 2nd June 2015



Open question time for Parishioners


1.       Proposals for Offices of Chairman and Vice Chairman of Oakley Parish Council for the forthcoming year.


2.       Present:

To note those present


3.       Apologies:

Mr A Finn, Mrs M Daly


4.       Minutes of the last meeting:

The minutes of the last meeting held on Tuesday 5th May 2015 to be approved and signed.


5.       Register of Interest:

Forms to be signed by all Councillors


6.       Pensions Regulator Letter

Staging Date for Oakley Parish Council


7.       Annual Payments, subscriptions, etc.

Parish Council Insurance - Clerk to give update cost of quote received and ask for approval from Councillors to pay.

Bucks Playing Field Association                                                    £20.00

Bucks Association of Local Authorities                                    £150.00

Open Spaces society                                                                      £40.00

CPALC – Communities Parish and Local Councils                     £25.00

Oakley Informer -                                                                        £250.00

Any other yearly subscriptions?


8.       Matters arising:

i)           BCC Highways Department: Roads

a)       Reported road defects:

Major Pothole on Oxford Road outside the Village Hall – reported April 2015 – Completed

The Turnpike –Clerk has reported white line area on Bicester Road that has potholes – this was reported to Paul Foot on his visit in April

Pot hole at “Foresters” is crumbling again – Reported – 7th February 2015 Still awaiting BCC to fix

b)       Reported pavement defects:

Pavement in College Crescent opposite No.50 - reported April 2015 Still awaiting BCC to fix

                                Pavement Brill Road/Maple Court still outstanding – reported Aug 2012 Still awaiting BCC to fix

                                Pavement either side of 27 Worminghall Road is in need of repair – reported Jun 2014 Still awaiting BCC to fix

                                Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014 Still awaiting BCC to fix.

                                Pavement collapsed on Oxford Road, past Village Hall on left, as you leave the village – reported Dec 2014. Still awaiting BCC to fix

c)        Reported drain defects:

                                Drains Brill Road reported Mar 2013 – request for jetting - still outstanding - Still awaiting BCC to fix

                                Manor Road drain cover – reported Oct 2014. Still awaiting BCC to fix

                                Drain cover outside church – reported April 2015 - Still awaiting BCC to fix

d)       Other defects

                                White lining and cat’s eyes at The Foresters reported May 2014- In discussion with supervisor re: need for road closure.

                                Kerb setts loose by Oakley Garage – reported?

Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. Paul Foot said he would contact tree surgeon

                                Overhanging tree on Worminghall Road, opp Elmwood Close – Completed

                                Fly-tipping on verge by Camo Skips – reported?

e)         Memorial seats

Mr Cherry to report on progress on Mrs Keating seat (new seat).

Mr Mole to report on progress on Mrs Gladdy’s seat (existing seat by School)

f)           Any new defects to report?


9.       Play Area/Playing Field:

i)           Playing Field Survey

Discussion on how to move forward with Councillor Mrs Daly’s ideas with the youth of the village.

Multi Use Games Area – Mr Rand to supply information to Mr Cherry

Outside Gym (to be kept on agenda)


ii)         Acorn Trail (footpath)

Path finished and invoice has been received.

Mr Cherry to supply information on lighting the path, Mr Mole will then apply to LAF for money.

iii)        Dog Waste Bins

Clerk to order new Waste Bin for positioning at bottom of Brill Road, new post required or jubilee clips?

Photographs produced from William Green on state of bins.

iv)        Bowling Green

Discussion regarding placing of a shed, size of shed and colour of shed

Disposal of spoil - options


v)         Grass Cutting by BCC

Countrywide asked to ensure they cut the grass around the Orchard – Mr Finn contacted them.

Football Club to be asked to remove white posts around pitch

vi)        Survey of Playing Field

Reminder to send copy of survey by email to Clerk for filing

Copy to Mr Mole, so as to get A2 size map.

vii)       Scout Hut Rent

viii)     Wickstead Repair to Children’s Playground Charges

Update on outstanding query on roller slide equipment – Clerk to pass to Mr Finn


10.   Street Lights defects:

i)           Enquiry underway for quotations for following new lamps:

Clerk has resent enquiry – have now received a reply asking for a meeting to be arranged to visit sites.

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side.  There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

Need to arrange meeting of Councillors and Company to quote.

ii)          Any new defects to report?


11.   Common Land:

i)           Layby opposite “IBS Site”, Thame Road

Update on “Japanese Knotweed”

Mr Mole to supply details of ownership/custodianship of Common Land


12.     Anti-Social Behaviour

None reported


13.      Churchyard Extension

2nd quote needed for hedging and planting around Churchyard extension

Mr Cherry providing extra trees within the hedge


14.      Defibrillator for Oakley Village:

Training on Defibrillator – Mr Finn to report back from conversation with Mr Allen – Clerk has emailed the defibrillator trainer asking for dates.


15.     War Memorial

Clerk to speak with Nick Rogers for help in obtaining a contractor.


16.   Parking in College Crescent

Regarding parking – Mr Cherry to report on contact with BCC to see if anything has changed regards funding for car parking in College Crescent.

AMcp to report on Housing Association / BCC report on parking in this area.


17.   Quotations for CCTV Camera’s at Village Hall:

Still waiting on quote from Mr Cherry


18.   Gigaclear

Status of Gigaclear, advertising requirements?


19.   Affordable Housing in Oakley

What is effect of Governments new initiation on “Right To Buy” on Oakley’s stock of affordable housing?


20.   Door Step Selling

Email received regarding Door step selling.


21.     Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

Oakley Informer                                                              20th May                      JM

Oakley Bowling Club                                                       19th May                      JM

AVDC Planning development Meeting                        20th May                      PK


Future Meetings:

3rd June                    Haddenham & Long Crendon Local Community Area Forum - Worminghall


22.   Correspondence:

i)                     Papers to Note:

Order from County Council re (Public Footpath No.30) Diversion order 2015

ii)                   Papers for Circulation:

iii)                  Emails sent to Councillors:

iv)                  Good Councillor Guide


23.   Planning: 

i)                     Copy of email of “Changes to Planning” to be discussed

ii)                   15/01078/AOP- Oakley – Royal Oak PH 2 Worminghall Road HP18 9QY- OPC no objection (note was added regarding building of garages)

iii)                  15/01206/APP – Oakley – Land at Oxford Road, Oakley – Demolition of existing shed and erection of a new shed. – Returned to AVDC – OPC  No objection

iv)                  15/01109/ALB – Oakley – The Chandos Arms PH, HP18 9QB – Internal alterations to bar and restaurant. – Returned to AVDC – OPC No objection

v)                   15/01016/APP – Oakley – 2 Ashfield Rise, HP18 9QA – Demolition of outbuilding and porch.  Erection of two storey side extension and front porch. – Returned to AVDC – OPC no objection

vi)                  15/01277/APP – Oakley – 14 Manor Road, HP18 9QD – Demolition of existing garage.  Erection of a two storey side extension and formation of a new driveway.  -  OPC No Objection

vii)                15/01354/APP – Oakley – 19 College Crescent, HP18 9QZ – Single storey side and rear extension – OPC

viii)               Waiting replay from Mr Mole

ix)                  15/01034/APP – Oakley – 43A Bicester Road, HP18 9QF – Single storey front and rear extension and two storey side and rear extension. – OPC no objection

x)                   15/01259 – Oakley – 37 Brill Road, HP18 9QN – Demolition of existing carport/canopy.  Part two and part single storey side extension, single storey rear extension and a side porch. OPC out for circulation.

xi)                  15/01638/ADP – Oakley – New Farm Oxford Road, Oakley HP18 9UR – Approval of reserved matters pursuant to outline permission 12/00161/AOP relating to matters of appearance, landscaping, layout and scale for the erection of one dwelling. OPC out for circulation

14/02880/AOP – OAKLEY

Land rear of 25 Oxford Road, Oakley Buckinghamshire HP18 9RD

Outline planning application with access, layout and scale to be considered and all other matters reserved for the erection of five dwellings with associated parking and amenity space provision.

OPC supported the outline planning permission. – OPC wish to present if this goes to committee. Pending consideration – has this been passed?

14/03216/APP – OAKLEY

Jericho Farm, Oxford Road, Oakley Buckinghamshire HP18 9RG

Variation on conditions 3 of planning permission 09/01672/APP relating to extension of two year period from July 2014 for construction of earth bunds.

OPC objected to re-commencement of construction of earth bunds – OPC wish to present if this goes to committee. Mr Pilkin attended meeting at AVDC

14/03640/APP – Oakley

Poplar Farm, Oxford Road, Oakley HP18 9RQ

Conversion of existing barn to residential dwelling and conversion of outbuilding into utility room and carport.

OPC decision to be determined – Pending consideration

15/00499/APP – Oakley

19 Oxford Road, Oakley Bucks HP189RD

Single storey extension to form a Conservatory

OPC no object – pending consideration from AVDC

15/00418/APP – Oakley

22 Worminghall Road, Oakley Bucks HP189QY

Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store. (Amendment to Planning Application 13/03429/APP - Change from pitch roof to flat roof with skylight to rear single storey part of house - Plot 1)

OPC no objection – pending Consideration from AVDC


24.   Accounts:

Year End Accounts due:  Clerk has passed to Mr Walker for work to be completed for Mazars

Draft Copy of End of Year Accounts passed to Councillors


Eon:                                                                                                                            £149.11 (paid 11.05.2015 by DD)

Clerks Salary and Expenses                                                                                    £232.56

OPEN SPACES Annual Subscription                                                                         £45.00

Countrywide Maintenance Grass Cutting 8th April 2015                                   £272.40

R S Haynes Contracting – work aborted at IBS layby                                          £468.00

R S Haynes Contracting – work to finish Acorn Trail                                       £2,880.00

H & S Fencing – New Shed at Village Hall                                                         £3,630.00

Buckinghamshire Playing Fields Ass subscription                                                 £20.00

TOTAL:                                                                                                                    £7,677.07


25.   Any Other Business:



Next Monthly Parish Council Meeting to be held Tuesday 7th July 2015 at 7.30pm at Oakley Village Hall