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September 2014

OAKLEY PARISH COUNCIL MINUTES

FOR MEETING HELD ON

TUESDAY 2nd SEPTEMBER 2014

 

1.       Open question time for Parishioners

      This was very well attended, with a group of about 10 adults and 8 youngsters from the village attending to voice their opinions on the proposed bowling green to be sited in South end of the Playing Field and to give their ideas for future projects. Discussions took place with regards to the Bowling Club meeting on 24th August, held for all residents to explain the plans for the bowling green. Although there were no objections to the bowling green proposal, there were a few questions that residents thought needed raising.

a)                   Facilities in Playing Field

b)                  Concern over loss of open space

c)                   What other projects could be achieved in the future?

d)                  Views on car parking for the bowling green

      The Chairman explained to residents that all ideas regarding the use of the Playing Field were welcome at the Oakley Parish Council (OPC) Meetings and assured the residents that OPC would consider all ideas brought to the meeting. At present the Bowling Club have plans agreed ONLY for the green and surround. Facilities such as a club house, parking, etc. would have to be raised at a later date. The Chairman pointed out that Oakley is in a lucky position as we have much open space within the playing field for new activities and projects to be added in the future.

      The youngsters suggested that space could be made for a skate park for the children of the village and Fergus Fleming showed the Councillors drawings of a possible skate park. Discussions took place regarding funding for this project and Councillor Daly offered to liaise with the village teenagers with regards to plans and if there would be funding available. It was agreed that Fergus Fleming would obtain quotes and report back to Councillor Daly.

      Also discussed were the possibilities, in the future, of tennis court(s) and also an “outside gym”. OPC agreed with the residents that all these were very good ideas and it was agreed that they would be addressed one step at a time in the future.

      One resident asked OPC’s views on the car parking for the bowling green. The Chairman informed him that parking for the Bowling Green would be in the Village Hall car park. Whilst the Bowling Club plans did show the bowling green surrounded by ‘facilities, there are no agreed plans for parking or clubhouse at the Bowling Green site. Residents were concerned because that the draining for the Bowling Green would be in the ditch on the opposite side of the playing field to where the green would be, i.e. behind Fenemore Close. Councillor Cherry, chairman of Playing Field sub-committee, assured residents that any drainage needed for the bowling green would be into the ditches CLOSEST to where the green will be placed which would be west side, adjacent to Lynnens View.

      It was also noted that residents felt they had not been made aware that the Oakley Parish Council meetings were for residents of the village to attend to raise with the Parish Council any concerns or new ideas for projects in the village. The Chairman said meetings are monthly on the first Tuesday of the month with Open Question time at the start, also the Annual Parish meeting held in May is an opportunity for existing or new clubs and groups to tell OPC their plans. It was agreed that a notice would be put in the Notice Board explaining this and also in the Oakley Informer.

      The Chairman informed the residents that OPC welcomed residents approaching OPC with their ideas and suggestions, OPC then will work with individuals and groups to look at feasibility. He thanked the group for attending the meeting.

      One resident thanked OPC for the cleaning of the War Memorial and commented on an excellent job done.

 

PARISH COUNCIL MEETING formally started

2.       Present:

Chairman: Mr J Mole, Vice Chairman: Mr D Cherry.

Councillors: Mr P Kilpin, Mrs M Daly, Mr R Craddock.

Clerk Mrs P Pointer. 

Mr Michael Rand (AVDC).

Two representatives presenting building plans for Lynnens View.

10 Parishioners                                                                                                                                            

3.       Apologies:

Councillor Mr A Finn

Councillor Mr D Pearce

Mrs MA Macpherson (BCC)

4.       Minutes of the last meeting:

The minutes of the last meeting held on Tuesday 5th August 2014 were approved and signed. Proposed as correct by Mr D Cherry and seconded by Mrs Michelle Daly.

 

5.       Presentation on extension of Lynnens View development:

OPC was shown drawings detailing the proposed extension to Lynnens View. The plans show two pairs of semi-detached 3 bedroomed houses and one detached 4 bedroom house. The representatives OPC that the road will be finished to Bucks County Council standard and Mr Hopcroft would seek BCC to adopt it. The response from AVDC planning so far has been that this area is not considered a brown field site and is considered part of a green field side and as such not suitable for new dwellings. The representatives informed OPC that they disagreed with this conclusion and see the whole site as an existing transport yard and thus should be developed. The representatives asked if they could have the support from OPC to help with the plans going through. Councillors all agreed to support the plans. Mr Rand informed OPC that they will need to proactively support the application during the planning phase.

6.       Matters arising:

i)           BCC Highways Department:

PP                     No update has been received from BCC Highways Department for third month running. Clerk to ask Councillor Angela Macpherson and/or BCC Highways manager to chase.

Note: Surface repairs took place on the Thame Road 22nd August 2014

a)             Reported defects/potholes

Pavement Brill Road/Maple Court    Defect still outstanding - Stuart Campbell, Bucks C.C. Highways

Local Area Technician (SC) aware - We are awaiting confirmation of resource availability

Sewer covers opp. No. 5 Oxford Road - still outstanding - This has been reported to Thames Water.

Drains Brill Road – request for jetting - still Outstanding - An order has been issued and works will be

carried out when the gully emptier is next in the area.

Pothole leaving the village towards Jericho - Not yet actioned

The Turnpike – outside No 1 will be resurfaced --Marked up and order issued – temporary road

closure required.

White lining and cat’s eyes at The Foresters - In discussion with supervisor re: need for road closure

Hedges Farm, Worminghall Road on way into village (pothole) – Not actioned

Drain Cover corner of Orchard Close and Mill Road collapsed – Not actioned

Drain Cover corner of Fenemore Close and Mill Road cracked – Not actioned

Pot hole opposite 27 Worminghall Road, – No update

Pavement either side of 27 Worminghall Road is in need of repair No update

Trees overhanging on to Bicester Road (opposite the church) this is restricting the view for drivers

pulling out into Bicester Road from Manor Road and needs urgent attention. No update

White railing along Bicester Road (opposite church but nearer to Manor Road turning) one railing is

broken and in need of repair. No update

Brook on Bicester Road opposite church (along to and around turning for Manor Road (both sides of

Manor Road junction) This Brook needs cleaning as soon as possible, as when weather changes for

autumn and winter months if not cleaned then Bicester Road will flood. No update

b)            (Lack of) Drop kerb at Manor Farm entrance:

PP                                It is now eight months since initially reported. Clerk will send another letter to the builder Mr Curtis of Ashendon asking for progress.

c)             New defects

PP                                Manor Road drain cover is rattling

PP                                Manor Road pavement opposite Manor Farm – about a year ago work was carried out here by Water Board and now the pavement is falling apart.

ii)                   Street signs:

Clerk has sent letter to resident re moving of sign for Bradley Close – take off agenda

iii)                  Highways mowing Bucks County Council (BCC)

                                      Letter regarding devolution of Services by AVDC (add to papers to note) -

PP                                 It was agreed to express an interest in the devolution of services, see also Minute 12

AF                                 Mr Finn to report on quote for mowing of village areas under BCC jurisdiction  from the contractor cutting playing field grass on.  Mr Finn on holiday.

iv)                  Overhanging Hedges :

JM                                 The Clerk requires Brookside house numbers who are to receive letters informing them of their responsibility to maintain their hedges that back onto the Bicester Road pavement. The Chairman will provide them.

 

 

7.       Play Area/Playing Field:

i)                               Oakley Playing Field Sub Committee

Mr Cherry reported a meeting with Mr Ashurst and Mr Kipp and had established where the bowling green will be. It leaves ample room between the ‘Community Orchard’ for, say, a tennis court or other facility at a later date. The Bowling Club said they are happy with the location. Mr Cherry noted that ditches needed to be checked. (see next minute)

DC    ii)                   Email received from resident regarding ditches in playing field – Mr Cherry to look at ditches for clearance and responsibility

iii)                            Email regarding request for a Skate Park in Playing Field – addressed at beginning of meeting

iv)                           New Litter Bin, New Dog Waste Bin and Dog Fouling Signs.

PP                           Councillor Mr Craddock has offered to fit new bins and signs, Clerk to order one new post for Dog Waste Bin.

v)                             Mowing of football pitch:

                Mr Andrew Durndell has requested to Clerk if the mowing contractors for the playing field could mow         the pitch, he says that there are stubborn places his mower cannot do and although he has taken the   ropes down to clear the way for them to mow it, this has not been completed.  It was agreed to give permission.

PP                           Clerk to speak with Country Wide Services.

vi)                            Wicksteed Leisure Playground Report

                Clerk presented to the Playground Report and it was agreed to go ahead with the work that needs to            be carried out on the ground beneath the left older child’s swing.  All other reports were fine.

PP                           Clerk to request Wicksteed Leisure to attend to the high priority work. .

8.       Street Lights defects:

i)                     Enquiry underway for quotations for following new lamps:

PP                           Still waiting response regarding quotation:   Still no update. – Clerk to ask Michelle Cairns

·         Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side.  There is an electricity pole in the right place.

·         Middle of Ashfield Rise – no electricity nearby

·         17 Brill Road – no electricity pole nearby

ii)                   New defects

                                Street light defect W9 Worminghall Road has been reported

DC                           Mr Cherry to report on street light BT10 opposite Ramblers Cottage, where a tree obscures much of the light. Does the tree belong to Glebe Trust. 

PP                           Street light C6   outside 39 College Crescent to be reported.

9.       Common Land:

i)                     Laybys on Thame Road

Quotes have been requested from both RSH and Mr Gollins?  OPC waiting for response.

                ii)             Little London Green (LLG) track

JM                           There had been a request by some residents for BCC to adopt track up LLG. Mr Mole communicate with residents informing them of the Parish Council’s view.

                iii)            Little London Green

JM                           Illegal parking of lorry and trailer across Little London Green and Brill Road pavement. – Mr Mole to review situation.

10.     Manor Farm:

Request from resident for brook cleaning and white railing repairs.  Action taken – take off agenda

11.     Anti-Social Behaviour

It was reported that a resident has had all his car’s tyres slashed. (This has since proved false)

12.     “Clusters”

Update on Parish Council clusters. Have all Councillors now read letter from Mr Paul Hodgson of BCC?

Devolution letter from AVDC (copy in papers to note).

JM           Mr Mole informed all that he is to have a meeting with Worminghall, Ickford, Shabbington and Boarstall with regards to forming a Cluster group. This Cluster group would include all parishes in the new AVDC ‘Oakley Ward’.

13.      Churchyard Extension
                Mr Cherry has received a quotation form Mr Gollins.
PP           Clerk to request an updated quote from Mr Pearce

14.      Defibrillator for Oakley Village:

JM           It was agreed to put a note in Oakley Informer that the Parish Council now has enough money raised for two
defibrillators

PP           Clerk to order defibrillators and arrange for Mr Tracey to attend next meeting.

15.      LAF bid for Youth Theatre Group
Councillor Mrs Daly reported that £300 had been received from the BCC discretionary fund. The meeting congratulated her on obtaining this.

MD          The LAF bid will be completed and returned by Friday 12th September 2014. If application is successful the grant would be used towards sheds and storage for the Drama Group.

16.      SID/Traffic Calming Measures:
Mr Cherry to reported that all hats, jackets and cones have now been provided and that they are just waiting on the road narrow signs.

AF           Mr Mole reported the MVAS teams now require a central secure storage area for their equipment – the meeting decide that Councillor Finn would be best place person to deal with the request

17.      War Memorial Cleaning
Mr Rogers completed cleaning of War Memorial on Tuesday 19th August. All councillors said he had done a very good job.

PP           Clerk to report on grants available for restoration of names on the War Memorial. It was suggested Clerk ask Mr Rogers for contacts for this restoration task.

18.   Affordable Housing
OPC is still waiting reply from Hastoes to clarify the guidelines on being eligible for one of these homes when they become available.  Mr Rand explained that he had spoken with Mr Rysdale and Mrs Fox and basically what will happen in future is AVDC will keep a list of potential tenants but what will not keep on the list people in private renting, although they will be eligible for housing so it would be down to OPC to keep a list of private tenants who would be interested in accommodation if it became vacant.  More information as to how this will work will be given in the future.

19.   Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

Up and coming meetings:

11th September (Thu)                        AVDC Planning development Committee - 14/00519/APP – WORMINGHALL

14th September 2014 (Sun)              Civic Service to be held at Brill All Saints Church 3-4.30pm

24th September 2014 (Wed)            LAF Meeting

25th September 2014 (Thu)              AVDC Housing Association - Agenda to be circulated

11th October 2014 (Sat)                   Bucks Great War Commemoration Group – Viney House, Aylesbury 10:00am

20.   Correspondence:

i)                     Papers to Note:

Letter from AVDC with regards to Devolution of Services from BCC (re grass cutting)

NALC – Nuisance (Public Statutory)

NALC – Amendment to NALC’s 2013 Model Standing Orders

News for Parishes

AVDC Briefing note for Parishes even

Feedback from Open session of Parish Councils – 25 June 2014

AVDC Planning “The Bulletin” emailed to all councillors on 2nd September 2014

ii)                   Papers for Circulation:

Bulletin: 32/33/34/35/36 2014

21.   Planning:

14/00641/APP – Oakley

Units 7, 8 and 9 Manor Farm, 1 Manor Road, Oakley Buckinghamshire HP18 9QD

Conversion and extension of farm building into No. 3 residential units amendment to 09/00244/APP retrospective

OBJECTION FROM OPC – Leave on agenda as application will not be passed until it is made clear where site parking will be located

14/00519/APP – WORMINGHALL

Land at Worminghall Road, Worminghall, Ickford HP18 9UN

The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses.

OBJECTION from OPC – Development Management Com Meeting to be held 11th September 2014

Put Notice in notice board if villagers wish to attend

14/01922/APP

15 The Turnpike, Oakley HP189QB

Garage conversion into habitable accommodation including single storey front extension and raise roof height of garage.

HEREBY PERMIT

New buildings being erected opposite Cat’s Brain Farm

Status update

22.   Accounts:

The following accounts to be approved for payment:

EON paid by Direct Debit                                                                           £153.89          (paid on 12.08.2014 by DD)

Cheques written for month of August & September 2014:

Clerk’s salary & expenses                                                                          £133.00

Dee Meadows (“Stand-in” clerk)                                                              £100.00          (£50 contributed to Defib fund)

Country Wide Services (Mowing)                                                          £1056.00

Alicia Green (Litter collection) July payment                                            £20.00

R S Decorating (Village ‘gates’)                                                                  £480.00

Portland Plumbing (Village Hall central heating)                                £9,606.00

Oakley Social Centre (K Brown Tribute night hall fee)                         £ 110.00

R S Haynes Contracting Ltd (Playing field footpath)                         £13,727.76

NDR Services (War Memorial Cleaning)                                                  £300.00

Wickstead Leisure Ltd (Playground inspection)                                       £54.00

Aylesbury Mains Ltd (Street light repairs)                                                 £78.24

Mazars (auditors)                                                                                         £480.00

 

TOTAL:                                                                                                     £26,298.89

 

Accounts proposed by Mr P Kilpin and seconded by Mr R Craddock.

Please note: Total Amount of £2,726.50 has been banked into the Oakley Parish Council Lloyds Bank Account this money is the money raised for the Defibrillator fund, £110.00 has been paid out to Oakley Social Centre for hire of hall for K Brown’s tribute night) Total now in bank is £2,616.50 Mrs Dee Meadows has contributed £50 towards the fund making total of £2666.50 anymore funds added will be banked and noted in future minutes of Parish Council Meeting.  Amount of £26.50 still to be banked.

23.   Any Other Business:

ALL        Cars for sale at new premises next to old IBS (Mr Lewis) – Councillors to take a look. If this is the case, it contravenes planning agreement and will need to be reported to AVDC.

ALL        Hedges on Morgan’s side of road between Morley’s and Leatherslade Farm – Councillors to take a look.

PP          Note to clerk to send a thank you letter to Chris & Nam Woodcock, Jo and Natalie for all their hard work in raising funds for defibrillator at the Thai Night in The Chandos Arms. Also a thank you note to Mr Croucher for donating the meat.

It was noted and agreed that Liability Insurance would need to be checked if the Skate Park were to go ahead.

 

Meeting closed at 09:45pm

 

Please note these are “Drafted Minutes” at the next meeting on Tuesday 7th October 2014 minutes will be ratified and agreed by Councillors and signed by Chairman Mr J Mole

 

NEXT MEETING OF OAKLEY PARISH COUNCIL IS TUESDAY 7th October 2014

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