MINUTES FOR OAKLEY PARISH COUNCIL MEETING
Held on Tuesday 3rd November 2015
Open question time for Parishioners: 5 Residents attended meeting – no questions were asked
1. Present: Chairman: Mr J Mole, Councillors: Mr A Finn, Mr R Craddock, Mr P Kilpin. Mr D Pearce. Mrs M Daly, Clerk to Oakley Parish Council: Mrs P. Pointer.
Mrs A Macpherson (Bucks CC)
Mr M Rand (AVDC Councillor for Oakley Ward)
Vice Chairman: Mr D Cherry
3. Minutes of the last meeting:
The minutes of the last meeting, held Tuesday 6th October 2015, were approved and signed. Proposed by Mr P Kilpin and seconded by Mrs M Daly
4. BCC Highways Department / Transport for Bucks (TfB):
Update from Mrs A Macpherson (BCC)
ii) Reported road defects:
The Turnpike –ongoing since 2012. No time set, but investigation on going for more resurfacing
Pot hole at “Foresters” is crumbling again – Reported – 7th February 2015. This has been looked at on 14/10/2015 and localised patching completed.
27 Worminghall Road, reported in September 2015. Completed
iii) Reported pavement defects:
Pavement Brill Road/Maple Court still outstanding – reported Aug 2012. – TfB have reported that this is low priority carriageway – Mr Mole pointed out that this is not the carriageway but the pavement – Mrs Macpherson will report back to TfB
Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014 – TfB have reported this as low priority.
Pavement collapsed on Oxford Road, past Village Hall on left, on leaving village – reported Dec 2014. No update.
Pavement in College Crescent opposite No.50 - reported Apr 2015 Mr Mole reported to Mrs Macpherson that this has to be a priority as a resident has already tripped – Mrs Macpherson will update after speaking with TfB
iv) Reported drain defects:
Drains Brill Road reported Mar 2013 – request for jetting. Work was completed on 6th October 2015.
Manor Road drains cover – reported Oct 2014. – This has already been reported to Thames Water in
February – a reminder will be sent to them. Mrs Macpherson reported that TfB have had no response from Thames Water and will try again.
Drain cover outside church – reported April 2015 – This will be added to the list of jobs for the
maintenance team. Awaiting TfB response. Reported as being repaired – Mr Mole to check
v) Other defects
White lining and cat’s eyes at The Foresters reported May 2014— TfB looking at options
Kerb setts loose by Oakley Garage – TfB repaired 10/09/2015 – take off agenda
Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. The Parish Council had already ascertained the tree in on Highways land. Highways say this tree is not theirs – Mrs Macpherson to follow up
vi) Any new defects to report?
Pothole to report outside 23 Oxford Road, Oakley
Willow tree opposite Leatherslade Farm ready to fall into road. Clerk has reported to TfB.
NEW: Email from resident re – Bicester Road- Junction with Hill View is crumbling away, due to excessive water collecting at the entrance to Hill View. Mrs Macpherson to follow up.
Clerk reported to Mrs Macpherson, that she had found it difficult to report the above on the BCC website, so had reported them direct to Mr Paul Foot at TfB.
vii) Memorial seats
JM and DC to report on any progress. – No progress to report
5. Play Area/Playing Field:
i) Playing Field
Pizza and Chat poster completed by clerk. Clerk has distributed them around the village and in Notice Board. Parish Councillors agreed to pay for the cost of Pizza’s and Drink for the meeting.
Multi Use Games Area and Outside Gym – any update (to be kept on agenda). Mr Mole to email Clerk photographs. Mr Finn informed all he had passed the brochure for Multi Use Games area to Mr Cherry.
Mr Cherry will follow up on his return.
ii) Acorn Trail (footpath)
Update on LAF lighting submission. – LAF submission forms will be completed and emailed to LAF.
Clerk has emailed Mr Haynes re the problem with cracks on the new footpath. Awaiting update.
Clerk has also approached Mr Haynes for a quotation for a perimeter footpath around the Playing Field, size of path is 666 metres.
iii) Dog Waste Bins
Mr Craddock confirmed we need to order a different fitting kit for this bin – Clerk has ordered. Mr Finn will order 10 stickers for the waste bins.
iv) Bowling Green
Cheque sent for payment of new Bowling Green.
v) Survey of Playing field:
Mr Cherry has now received this and sent to Mr Mole who will endeavour to have an A2 Size survey copied and laminated. Clerk asked for Mr Mole to send a copy for the files to her.
Mr Mole to get A2 size map.
vi) Bowling green Peppercorn Rent
Contract to be circulated to all Councillors for their input and returned to Mr Mole.
vii) Wickstead Repair to Children’s Playground
Clerk informed all that Wickstead have informed her that parts should be in by end of this week. It was decided that when engineer attends Mr Kilpin will be on site with him. Clerk to inform Mr Kilpin when this will take place.
viii) Oakley United
Mr Cherry has spoken with OUFC and the goal posts have been turned around, this should now stop their balls banging on the Scout Hut in the future.
6. Street Lights defects:
i) Enquiry underway for quotations for following new lamps:
· Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side. There is an electricity pole in the right place.
· Middle of Ashfield Rise – no electricity nearby
· 17 Brill Road – no electricity pole nearby
Update from Mr Craddock – Mr Craddock having trouble getting a meeting arranged due to heavy work load.
ii) Existing defects
M1 – still not working – awaiting pole replacement.
Street Lamp on 45/45A Worminghall Road working intermittently – Clerk has reported.
iii) Any new defects to report?
7. Common Land:
i) Layby opposite “IBS Site”, Thame Road, “Japanese Knotweed)
Update from Mr Mole regarding the layby and Japanese Knotweed. Treated it on the 17th August using Tordon mix which is usually quite effective. Calvin Richardson has not had a chance to see the effects but has been told it would need a follow up treatment in the spring as it was really established. It was noted that the Japanese Knotweed still seems to be growing – Mrs Macpherson to report this to Calvin Richardson
8. Anti-Social Behaviour
Four youths in Elmwood Close trying car doors and house doors, caught on CCTV; also Clarkesfield Close Brill.
9. Poppy wreath for Remembrance Day:
Clerk has received will pass to Mr Mole at next meeting
10. Churchyard extension
Mr Cherry to update on with Mr Hunter and speak with Church Council re possibility of erecting a gate for
future access. – No update reported. Resident present to give Clerk details so he can quote for the work.
11. Defibrillator for Oakley Village:
Plaque for Mr K Brown. Mr Mole has now passed to Clerk the inscription needed for the plaque – Clerk to arrange.
12. Traffic Calming Group:
Mr Mole reported that there is a traffic calming meeting at end of November were the new rota will be discussed brochures have been added to circulation for Mr Mole.
13. War Memorial
Mr Cherry had agreed for Tony James from Funeral Directors in Cowley to re-inscribe war memorial. It was hoped that this would be done by Remembrance Sunday. Mr Cherry was not present to confirm.
14. Parking in College Crescent
BCC Councillor Mrs Macpherson to report on progress. – No update received – Mrs Macpherson to follow up.
15. Door Step Selling
Flyers passed to Mr Finn by Clerk and are being distributed around the village.
16. Footpath and Rights of Way
BCC have reported there was a blockage on Footpath 28, as reported, but is having difficulty tracing the owning. Bill Piers, of the Ramblers Association, has however been given permission to clear the blockage
It was agreed at the last meeting to go ahead and join devolution for 2016, Mr Kilpin said that Mr Finn was now going to meet with Countrywide Maintenance Ltd and show them the area’s we need to cover and ask them to quote. It was discussed the Mr Finn will ask for a price for a 3 year contract as well as price per cut.
Clerk to add to next month’s agenda grass cutting for next year.
18. Defibrillator for First Response Team
Mrs Daly reported that she had contacted Parish Council Clerks re email from all local villages within a 12 minute response time to ask for help in funding the £1500 needed for the new type of defibrillator she will need as a first responder. She confirmed she had received a good response but, understands that each village Parish Council will have to discuss the matter and their forthcoming meetings before any decisions can be made.
Mrs Macpherson offered £200 towards the cost from funds she has to support projects in local areas.
Mrs Daly asked the Parish Council if they would be willing to provide the £1500 now so that she could be in a position to start as a First Responder for our village and surrounding area’s straight away and if and when she received money from other villages it be returned to Oakley Parish Council Bank Account.
Discussions took place between the Parish Councillors as to whether this would be acceptable. Different opinions were taken into consideration. It was also agreed that Clerk will advertise our second defibrillator and the enclosure for sale, as we do not need to now have a second one for the village when we have a first responder on call.
Mr Mole suggested we try Marston Parish Council as according to the Oxford Mail they wish to buy one.
It was proposed by Mr Finn that Oakley Parish Council pay the £1500 now and this was seconded by Mr Craddock and a vote made of 3 Councillors in agreement and 2 Councillors against. Mrs Daly was requested to ask local Parish Councils that contribute to make cheques payable to Oakley Parish Council.
Mrs Daly will organise a pro forma invoice for the Clerk who will write the cheque and arrange signing.
19. “Shabby Oakley”
Mr Mole to speak to Horton Cars, about the untidy approach to the village.
20. Development on Brill Road
Update from ‘development stop’ on Brill Road. Clerk to contact Mr P Dales to ascertain what is happening since the STOP notice came to an end on 30th October 2015.
Reports from meetings attended by Parish Councillors since last PC meeting
Thursday 15th October 2015 – Invitation to attend Wheatley Park School Prize Giving – not attended
Saturday 17th October 2015 – Buckinghamshire World War One – Mr Mole attended, this is still on-going for the 100 year commemoration.
Tuesday 3rd November 2015 - BMAKALC AGM Meeting
Monday 9th November 2015 - Scout Meeting re hut – Mr Mole to attend
Monday 23rd November 2015 – Youth “pizza & chat evening”
Wednesday 25th November 2015 - Town & Parish Council Event
Wednesday 9th December 2015 – Haddenham and Long Crendon LAF.
Papers to Circulate:
AVDC – meetings to be held for rest of October and November 2015
NEW ITEM: Missing planning application for Mill Road – 15/02610-APP 2 Fennemore Close, Oakley HP18 9QW.
Two storey side extension retention of higher ridge line and insertion of 3 roof lights to front extension – This has been approved by AVDC – Application received 28th July 2015 – Application validated 10th August 2015. Decision issued 5th October 2015 – Clerk reported that this has not been found, so is at a loss as to whether it was sent. It was agreed that as the Parish Council would have not objected to this application, it is unnecessary to take this further.
The Clerk reported that she had spoken with Mr Rand and he informed her that a training course on how to use the Planning Website for Clerks is being arranged. She went on to say that this would end the problem of deciding on paper trail applications or emails as she has been led to believe that once she has “log in” details she will be able to access all applications in one place at one time on the website and email them out direct to Councillors and they will be able to email their replies direct to the website.
Decisions since last meeting:
iv) 14/00519/APP – Worminghall - Land at Worminghall Road, Worminghall, Ickford HP18 9UN. APPEAL. The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses. APPEAL OPC objected to appeal. – Planning Inspectorate on 29th September - No decision of appeal at time of meeting
v) 15/00418/APP – Oakley 22 Worminghall Road, Oakley Bucks HP189QY Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store. (Amendment to Planning Application 13/03429/APP - Change from pitch roof to flat roof with skylight to rear single storey part of house – (Plot 1) - OPC no objection – AVDC awaiting decision, since Feb 2015
vi) 15/01638/ADP – Oakley – New Farm Oxford Road, Oakley HP18 9UR – Approval of reserved matters pursuant to outline permission 12/00161/AOP relating to matters of appearance, landscaping, layout and scale for the erection of one dwelling - OPC no objection – AVDC awaiting decision, since Feb 2015
New Planning Applications received – out for consideration with Oakley Parish Councillors
15/03451/APP - OAKLEY - Willow Farmhouse 1 Oakhall Court Oakley Buckinghamshire HP18 9UE Erection of stable building for private use with associated hard standing (Amendment to planning permission 15/02705/APP. Out for circulation from 29th October 2015 to Parish Councillors
15/03473/APP – OAKLEY – Land adjacent and to rear of 22 Worminghall Road, Oakley HP18 9QYDemolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store Amendment to Planning Application 13/03429/APP for single rear addition to Plot 22A and conversion of side roof into en-suite). Out for circulation from 29th October to Parish Councillors.
15/03524 – OAKLEY – Land at 2 Worminghall Road, Oakley HP18 9QY
Monthly Cheques for October 2015:
Clerks Salary and Expenses £233.80
Mr W Green £10.00
Country Wide Maintenance Ltd (grass cutting) £1,089.60
Proposed for payment by Mrs M Daly and seconded by Mr R Craddock
25. Any Other Business:
Land for sale: Located off Span Green. – It was agreed to monitor the purchase of this land.
Precept letter received – Mr Kilpin asked Clerk to email accounts so he can work on the Precept.
Email received re footpath heading south from playing field – Mr Kilpin to take a look.
BT Public Phone Box: The glass has now been repaired and the telephone is now working.
No update has been received on “right to buy” for rural housing.
Oakley Scout Committee attended the meeting and asked if they could please have an answer from the Parish Council as to why they seemed to be reluctant to support the Scout committee in obtaining a new Scout Hut.
Mr Finn explained that he is not against a new Scout Hut, but was opposed to the idea of the Scout Hut being used as a “communal meeting place” this would mean it would be in competition with the Village Hall, when the Village Hall barely brakes even each year. With regards to the 106 Funding monies, this was money that belonged to Oakley Parish Council and although it may seem that there was a lot of money in the funds, this money had to last for 10 years on projects for the village and there was no more once the pot was empty. He felt that the Scout Committee wanted to change the use of the Scout Hut in order to qualify for funding from 106 money as they would not qualify for the funds as it stands, whilst he could understand the idea behind the change, he was totally against this change for the reasons stated above. Mr Finn did offer his help to the Scout Committee with the filling in of the forms for WREN funding, as he has considerable experience of this and would willingly help. The Scout Committee thanked him for his offer and will get back to him.
It was also pointed out by the Parish Council that the Parish Council are not reluctant to support the venture of a new Scout hut, but simply at this moment in time The Scout Committee had not come forward to the Parish Council with any proposal/application in writing which would have to include (1) Where the monies were coming from (2) Drawings and size and (3) Options – whether it was going to be a complete new building or a renovated project. When the application has been submitted to the Parish Council then it will be added to the Agenda and discussed in fully at the next meeting. The Scout Committee agreed that this will be the next step.
Mr Mole reported that he will attend the next Scout Group Meeting which is to be held on 2nd December 2015
Meeting ended at 09:30pm
Next Monthly Parish Council Meeting to be held at earlier Tuesday at 7.00pm Tuesday 1st December 2015 at Oakley Village Hall with mince pies and Christmas cheer served 7:00pm before the start of the meeting