MEETING of OAKLEY PARISH COUNCIL
Tuesday 3rd May 2016, which followed the Annual Parish Meeting
Three Parishioners present: Two asked about the possibility of the
Parish Council Recording and Filming future meetings and putting on Parish
Council Website. Chairman said it was
going to be discussed at end of meeting under “AOB”.
Annual Meeting of Parish Council:
The offices of Chairman and Vice-chairman of Oakley Parish Council for
the forthcoming year.
Office of Chairman: The clerk chaired the meeting and asked for
nominations for Chairman of the Parish Council for the forthcoming year. It was
proposed by Mr Cherry and seconded by Mr Craddock that Mr Mole was asked
to be Chairman for the coming year. There were no other nominations. All
Councillors agreed on the proposal. Mr Mole accepted and took the chair.
Office of Vice-chairman: The chairman asked for nomination for
Vice-chairman of the Parish Council for the forthcoming year. It was proposed
by Mr Kilpin and seconded by Mr Craddock that Mr Cherry was asked to be
Vice Chairman for the coming year. There were no other nominations. All
Councillors agreed on the proposal, Mr Cherry accepted.
05.01 Present: Mr J Mole (Chairman) Mr D Cherry (Vice Chairman) Mr
Kilpin, Mr Finn, Mr Pearce, Mr Craddock, Mrs Daly Mr M Rand (AVDC District
05.02 Apologies: Mrs A Macpherson (BCC Councillor)
05.03 Minutes of
Oakley Parish Council’s last meeting held Tuesday 5th April 2016 were received,
verified and approved (Proposed for
signature by Mr D Cherry and seconded by Mr R Craddock)
Payments, subscriptions etc. agreed to be paid in the forthcoming year. (Proposed by
Mr D Cherry and seconded by Mr P Kilpin)
Parish Council Insurance £556.71
Bucks Playing Field Association £20.00
Bucks Association of Local Authorities £150.00
Open Spaces society £45.00
CPALC – Communities Parish and Local Councils £25.00
St Mary’s Church – Donation £200.00
Oakley Informer - Donation £250.00
05.05 BCC Highways
Department / Transport for Bucks (TfB):
All Oakley Highway defects are shown under separate cover
and will displayed in the Notice Board and on Website
Acorn Trail (footpath)
Have LAF money to
go ahead. Mr Cherry to get samples of
reported letter has been circulated to all School parents. Clerk to email copy to Councillors.
opposite Rambler Cottage, reference number is AV973
AF Mr Finn to put “No Dog
Waste” sticker on nearby litter bin
It was decided that the base should be
removed. Mr Pearce said he would take
the hard-core. Two quotes to be
obtained for the work.
Cutting Playing Field and around Village:
Mr Finn informed
all that Countrywide Maintenance in Abingdon had lost their franchise, which is
why the delay has taken place with the grass cutting. Mr Finn will meet the new franchise holder on
Thursday and show him around the village to ensure he knows where to cut.
was agreed this will come down when the new lighting is done for the path and
Mr Cherry will organise them to ensure the electrics from the pole are sealed
Quotation for New Lamps
It was agreed to take this off the agenda as
it is considered a non-priority and funds would have to be budgeted in the
future if it was to go ahead.
Outstanding defects or defects reported in
the last month:
Light on Oxford Rd, past the village hall –
defects to report?
05.08 Local Crime:
No local crime to report
Mrs Daly and Clerk reported that last month’s meeting was
not well attended, perhaps because the nights are lighter. They have agreed to monitor next two to see
if it is worth continuing.
It was agreed that Scouts would be asked to paint the
graffiti over at the Bus Shelter. OPC will supply materials.
The Clerk to obtain a DBR check. Clerk not yet received
05.10 Churchyard extension:
DC/DP Mr Cherry and Mr Pearce to decide when
best time is to go ahead with seeding.
Clerk has sent thank you letter to Mrs Porter
05.11 War Memorial:
This work has not yet taken place.
05.12 Door Step
PP Clerk reported she has form for applying for
signs, will send to Councillors by email as decision as to where the signs go
needs to be discussed at next meeting.
for First Response Team:
Daly reported that she now has Mr Allen’s CFR machine for first responding,
although it needs new batteries so she is using the defibrillator from Village
hall until the batteries arrive. This
does not cause a problem as it is only missing from the hall when she is on
call as the first responder.
With regards to the CFR
machine that we have paid for, this has still not arrived. Mrs Daly informed all that she is going to
ask them to return the money if we do not receive it within the next week.
PP Clerk to check with Ickford re £200 cheque.
No update as Mrs Macpherson is not present.
PK Mr Kilpin reported he had attended the
cluster meeting at Aylesbury. He
informed all that their expert informed them that although this had not been
done in our area previously it has been done in other areas and AVDC would have
no problem with it going ahead. Mr
Kilpin had distributed a Local Area Map of the boundaries of the 4 villages
wishing to take part. First job is to
agree areas. Mr Kilpin said that he
proposed we went ahead with the first stage.
All Councillors were in agreement that the area map was correct and to
go ahead with the first stage.
AF Mr Cherry
informed all that he had read the correspondence re the Health & Safety
Overview and he requested the clerk to ask if we could have a copy. Mr Finn offered to print the email and all
Clerk reported she had received email
copies of Devolution Contracts if we wished to use them, she will keep them on
for New Homes Bonus Funding:
MR Mr Rand apologised for not having with him the
information on what has been granted to others for this project, and will have
it for the next meeting.
Gates/Replacing Styles on footpaths:
PP Kissing Gates’ replacing styles on
footpaths OAK/15/4 and OAK/12/6 in the village. Also the removal of ‘Kissing
Gates’ on footpath OAK/19/2 in middle of a field on Oxford Road past New Farm,
where a hedge/fence has been removed several years ago – Clerk has written to
Rights of Way requesting action – Waiting update.
Medal Order – Queens 90th Birthday:
Clerk reported that the school have received the medals in
time for the Queen’s Birthday.
Mr Mole confirmed letter of thanks had been written for the
District Council Planning Application Warehouse Building:
JM Chairman has sent a letter to Cherwell
District Council and will copy the Clerk.
of Common Land:
Discussion on parking in layby on Thame Road. Clerk requested to leave this on agenda.
NB: It was noted that the Japanese Knotweed does not seem to
have died away.
Chairman informed all that he has had a meeting with Joe
Frost from Gigaclear, who informed him that Worminghall and Ickford have
actually had to pay for the cables to come through our village to connect their
use. He said he had asked the question
that surely as it was now available in our village that the quoted 30% needed
to have the cables through are village could now be lifted, Mr Mole is waiting
on a reply.
05.23 Jobs that need
doing in the Village:
Discuss on advertisement in Oakley Informer for volunteers
to do work around village – to be discussed at next meeting.
Reports from meetings attended by Parish Councillors since
last PC meeting
Monday 11th April – Youth meeting – MD & PP
Wednesday 13th April T2 Devolution – Safety
Overview – Meeting not attended BCC have sent presentation
Monday 18th April – LAF update meeting with Mr
Rand – JM and DC
Tuesday 19th April – Victoria Cross Paving stone
meeting – JM
Thursday 21st April – Gigaclear meeting – JM
Saturday 23rd April – Buckinghamshire Remembers
WW1 – JM
Tuesday 26th April 2016 – Advice on Neighbourhood
Plans - PK
Wednesday 27th April 2016 – Annual Audit
Training- Milton Keynes 1pm to 4pm (KP & PP attended)
Wednesday 4th May - Agendas and Minutes training – Clerk to
May 2016 – Youth Meeting – MD & PP
May 2016 - Victoria Cross Paving stone meeting – JM to attend
June 2016 - Youth Meeting
July 2016 - Youth Meeting
Papers to Circulate:
Matters arising concerning planning are under separate cover
and will be displayed on the Notice Board and on the Website
Mr Kilpin and Clerk reported they had
attended a training course re “Auditing, end of year Accounts” both agreed it
was a very good informative course
Clerk also confirmed that Mr Kilpin and she
were working on the end of year Accounts and our own Internal Audit will take
by Melanie Rose on Friday 6th May2016. The document for signing will be presented at
the June Parish Council Meeting to be signed and verified in the minutes.
was agreed Mr Kilpin will work on the Asset Register
Mr Kilpin to give clerk exact figure for ring
Cheques for February 2016:
Salary and Expenses £225.00
paid by DD 11.04.2016 £204.65
Green Litter picking £20.00
Mint Ltd (Queens 90th Medal) £223.92
Mains Ltd Light repairs £122.40
Ltd Council Insurance £556.71
Proposed for payment by Mr Cherry and seconded by Mrs
05.28 Any Other
was reported that the bench next to the Church is looking tired and in need of
a spruce up. Mr Cherry to have a look and report at next meeting.
Mr Finn reported that
unfortunately “Play around the Parishes” has become too expensive to carry on
having it in the village every year.
Apologies for next month’s
meeting were given by Mr Finn and Mr Kilpin.
informed all that a request had been made for Oakley Parish Council to start
Recording and filming each meeting and putting it on the website. Opinions were given on this matter, but it
was agreed to add to next month’s Agenda for further discussion.
meeting ended: 09.56pm
Next Oakley Parish Council Meeting to be held on Tuesday 7th
June 2016 at 7.30pm in the Village Hall
Please note these are “Draft Minutes” and at the next meeting on
Tuesday 7th June 2016 minutes will be ratified and agreed by
Councillors and signed by Chairman Mr J Mole