DRAFT MINUTES of the MONTHLY MEETING
OAKLEY PARISH COUNCIL (OPC)
Tuesday 3rd June 2014
Mr J Mole (Chairman) Mr D Cherry (Vice Chairman) Councillors: Mr A Finn, Mr R Craddock, Mr D Pearce, Mrs M Daly: Parish Clerk : Mrs P Pointer. Mr M Rand (AVDC)
BCC Councillor: Ms A Macpherson
Thames Valley Police: Ms S Jones
The minutes of the last meeting held on Tuesday 6th May 2014were approved and signed.
4. Matters arising:
i) New Parish Councillor (Mrs Daly): All forms have now been completed and sent to Monitoring Officer and returned.
Declarations of interest – The New Councillor signed the Declaration of Interest, the Clerk is to
PP electronically send copies to Monitoring Officer.
Reported as a result of last meeting
· Pavement Brill Road/Maple Court Defect still outstanding - Stuart Campbell, Bucks C.C. Highways Local Area Technician (SC), aware, BCC are awaiting confirmation of resource availability
· Sewer covers opp. No. 5 Oxford Road BCC has been reported to Thames Water.
· Drains Brill Road – request for jetting BCC informed us that an order has been issued and works will be carried out when the gully emptier is next in the area.
· Pothole leaving the village towards Jericho - BCC reported this has not yet been actioned
· Opposite Catsbrain Farm BCC reported repair was completed 16th May
· Opposite Bernwood Forest towards Oakley - BCC reported patching order issued – work started 20th May
· Oxford Road outbound 100 metres before Honeyburge turn - BCC reported no work programmed at present, not marked out, PP to report.
· The Turnpike – outside No 1 will be resurfaced - BCC reported this has been marked up and order issued – temporary road closure required
· Brill Road opposite No. 9 - Patch completed 12 May
· White lining and cat’s eyes at The Foresters - In discussion with supervisor re: need for road closure
Reported as a result of last meeting
· Hedges Farm, Worminghall Road on way into village (pothole)
· Drain Cover corner of Orchard Close and Mill Road collapsed
· Drain Cover corner of Fenemore Close and Mill Road cracked
BCC reported above items not yet actioned
Reported since last meeting (19/05/2014)
· Pot hole opposite 27 Worminghall Road,
· Pavement either side of 27 Worminghall Road is in need of repair
BCC reported no update on progress
b) Drop kerb at Manor Farm entrance:
PP Has still has not been completed, PP to send letter to Mr Curtis, builders
c) Any new defects to report? - NONE REPORTED
iii) Street signs:
DC Opposite Oakley Garage – SC aware – has this been repaired? - Still awaiting repair – Mr D Cherry will report it at the LAF meeting on 4th June.
Highways mowing Bucks County Council (BCC)
v) Overhanging Hedges:
Although an email complaint has been received regarding Hedges on pavement from the Brookside Gardens it was decided to hold back on sending letters to residents while Councillors take a look at the pavement along Bicester Road and the check if the weeds are from the gardens or the pavement path.
PP Chairman asked Clerk to place an article in Oakley Informer to remind residents to trim hedges overhanging footpaths regularly.
PP Chairman asked Clerk to send a letter regarding Hedge cutting to 45 Bicester Road.
5. Play Area/Playing Field:
i) Oakley Playing Field Sub Committee
PP The bowling area has not been physically marked out – PP to action. An aerial photograph has been added to “Papers to Note” for circulation of mapped out area.
Discussion took place regarding sewage/electricity for the bowling green. This will be discussed further at the next Bowling Green Meeting.
Grass Cutting complaint
iii) New Bin needed:
PP It was agreed to get prices on new litter bin for next meeting
iv) Dog fouling
PP The cost of larger dog-fouling signs and cost/running cost of extra dog bin will be brought to next meeting
MD Oakley Informer article on fouling – Councillor Daly informed all that she had now completed the article and it will appear in next month’s Oakley Informer Issue.
Clerk informed all that email from Suzan Jones of Thames Valley Police had informed her that if Police catch anyone not removing dog mess into bins provided then a ticket would be issued, she also passed on useful information regarding free stickers and posters.
v) Footpath in Playing Field:
JM No progress on the naming of the ‘new footpath’, the Chairman will raise at meeting with school on 5th June.
JM The Chairman has contacted contractors twice over meeting for discussion of starting the path – he has a meeting with them on 5th June.
vi) Tree in Playing Field hedge:
DC A resident had asked Mr D Cherry if it would be possible to remove the tree near the hedge in the playing field. Mr D Cherry proposed it be removed. No Councillors were prepared to second his proposal. A counter-proposal was made by Mr A. Finn to keep the tree and seconded by Mr R. Craddock. A second vote was taken. Four Councillors voted for the tree to stay – one against. The Chairman informed all that tree would stay in the playing field. DC to report back to resident.
6. Street lights defects:
i) Update on 25 Oxford Road lamp post
Clerk informed all that our email has now been passed on to the delivery team for them to investigate what is wrong with the street light column and rectify it for us.
ii) Reported April 2014
· BT6 – Hill View Now repaired – take off agenda
· C2 – College Crescent Now repaired – take off agenda
· MR4 – Meadow Close Now repaired – take off agenda
iii) Enquiry underway for quotations for following new lamps:
Clerk informed all new email reminder has been sent but -still waiting response regarding quotation:
· Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side. There is an electricity pole in the right place.
· Middle of Ashfield Rise – no electricity nearby
· 17 Brill Road – no electricity pole nearby
iv) Any new to report? - NONE
7. Common Land:
i) Laybys on Thame Road
PP / DP Discussion took place about the layby on Thame Road closest to Oakley, now that Oxford Reclaim had ceased training and planning for site at British Timber Masters Timber Yard was still being considered by AVDC. It was proposed by Mr D. Cherry and seconded by Mr A. Finn, that the layby be closed. Mr D Pearce will put row of concrete sleepers there as a temporary measure and Clerk will get quotations for Morris Contractors and Mr Pearce to take away the stone and to level the topsoil.
ii) Little London Green
JM The Chairman reported that after the meeting of the residents of Little London Green it has been decided that they will fill all potholes from the beginning of the road (by Brill Road) to were the private road narrows. Permission was asked for by Chairman for this work to go ahead, all Councillors agreed. Chairman also informed all he had been requested to ask if Parish Council were able to contribute to the cost of the work to be carried out. Unfortunately it was agreed by all that it would not be possible for the Parish Council to contribute to the work to be carried out as it is a private road. JM to feedback.
8. Anti-Social Behaviour
Burglary on Oxford Road – 15/05/2014
Car broken into The Turnpike – 25/05/2014
Vehicle break in of a number of Range Rovers in the area.
JM Chairman informed all that he is waiting for a call back from Mr Rand contractor of Ashendon for the second quotation. JM to chase again.
Defibrillator for Oakley Village:
The amount raised so far is: £877.50
The amount of £1,000 was raised at the Tribute Night in Village Hall for Ken Brown.
Money has been banked – plus £6 Chairman passed to Clerk last month as part of funds raised.
TOTAL : £1,883.50
Mr Cherry gave the Clerk a cheque for a further £80 to be added to the fund – plus there is another £125.00 to be collected.
Chairman informed all that he will be running in the Otmoor Challenge Run on 7th June with all sponsorship collected going to the Defibrillator fund.
PP Clerk was asked to call Mr Dick Tracy and ask if we could receive a discount on the cost if we bought two.
11. LAF bid for Youth Theatre Group
MD Progress report – It has now been decided that this will go ahead at the next LAF meeting. (not the meeting on 4th June). Mrs Daly to complete LAF money bid.
12. Report on metal sheets on dilapidated building on Oxford Road
PP Clerk informed the Councillors of an email received from a resident regarding the metal sheets on the roof of dilapidated building on Oxford Road. Clerk was asked to reply informing the resident that this was a privately owned building so not for the Parish Council to become involved with.
13. Anonymous emails
PP The Clerk informed all that the article has been written and will be in the next month’s Oakley Informer.
14. SID/Traffic Calming Measures:
DC Mr Cherry will get a price on list of equipment MVAS team need for the next meeting
15. War Memorial Cleaning
PP Clerk will have quotations for next meeting
16. Devolved Services
The Parish Council has received confusing correspondence from BCC and Ringway Jacobs – Clerk explained that
this has now been resolved and we have received letter informing us we are no longer in Devolved Services.
17. Affordable Housing
MR Changes to storage of waiting list, to be held by Parish Council – Chairman informed all he had noticed that
Bucks Home Choice have stated that there is to be a change to storage of waiting list for affordable houses in
the village and that the Parish Council will be holding the list. Councillor Rand said he will speak to housing
department and report back to us.
18. Rights of Way
PP Bridleway and footpath at Camo Skips reported to be blocked. – Clerk will pass this information onto
Worminghall Parish Council for them to report to Rights of Way department.
19. Change of Parish Council meeting format
Chairman informed all that he had been reading how other Parish Council’s hold their meetings and he
suggested that we change our format and rather than waiting until the end of the meeting for Parishioners to
ask questions etc., to hold a 10 minute session BEFORE the Parish Council meeting starts for Parishioners to ask
any questions etc., then if they choose to leave and not stay for the whole meeting they can do so. This change
was proposed by Mr D Cherry and Seconded by Mrs M Daly so it was agreed that this would be the format as
from the next Parish Council Meeting on 1st July 2014.
PP Clerk to put notice in the Notice Board to this effect
The Chairman Mr Mole had to leave because of a domestic emergency and Vice Chairman Mr Cherry took over
Reports from meetings attended by Parish Councillors since last PC meeting
16th May 2014 VC commemorative Paving Meeting – Chairman to report at next meeting
27th May 2014 Parish Devolution Conference – no attendance
28th May 2014 AVDC Planning Meeting re: 13/03391/APP – OAKLEY
Up and coming meetings:
4th June 2014 LAF Meeting – Oakley Village Hall
8th July 2014 Save The River Thame Seminar – Aylesbury
14th September 2014 Civic Service to be held at Brill All Saints Church 3-4.30pm
Autumn 2014 (t.b.c.) Bucks Great War Commemoration Group
i) Papers to Note:
Open Spaces act now to save our threatened greens
BALC Mail box info
Full Report from County Councillor Angela Macpherson
OPC Copy of End of Year Accounts
ii) Papers for Circulation:
Bulletin: 18/19/21/22 2014
TFB News Letter Update – damage to footways and verges.
Arial view of Playing Field photograph for bowling green
Discussions took place between the Parish Councillors and Mr Michael Rand regarding the ‘new’ system with
AVDC Planning department and the issues it has caused when the Chairman had confirmed with the Planning Officer Paul Hems that he would attend and that the Oakley Planning Application was on the ‘Final Agenda’. However because the Parish Council had not “ticketed” a box on a form with that final agenda and returned within four working days, the case was removed from discussion with no feedback to the attending Chairman, who had taken a day-off work to attend. It has recently been brought to our attention that the box ticking was the ‘agreed’ process, to ensure non-attending ‘time-wasters’ are removed from schedule. No leeway is given – despite OPC having only attended one such development meeting in four years. We must inform AVDC if we are going to attend the meeting by 3pm the day before the meeting is held. Mr Rand informed us that we should receive an email from Devcon informing us of an up and coming Planning Committee Meeting (if we have planning from Oakley being discussed at that meeting) we must then inform them we will attend. A telephone call to the Planning Officer is not an acceptable method of communication – it must be a ticked form.
Mr Rand did point out however, that it has been noticed that for smaller Parish Councils a problem could occur if the Parish Clerk was on holiday and the post was not seen by Parish Councillors until after the clerk had returned from holiday.
MC He informed all that this situation was being looked into and he would report back as to the outcome.
14/00641/APP – Oakley
Units 7, 8 and 9 Manor Farm, 1 Manor Road, Oakley Buckinghamshire HP18 9QD
Conversion and extension of farm building into No. 3 residential units amendment to 09/00244/APP retrospective
14/00704/APP – OAKLEY
21 Little London Green, Oakley, Buckinghamshire HP18 9QL
Demolition of an existing side extension and erection of single storey side extension
14/01054/APP – OAKLEY
21 Little London Green, Oakley, Buckinghamshire HP18 9QL
21 Little London Green, Oakley, Removal of existing detached garage. Erection of single storey front/side extension for use as annex
13/03391/APP – OAKLEY
British Timber Masters Timber Yard, Thame Road, Oakley, Buckinghamshire HP18 9QQ
Change of use from timber merchants yard (Sui Generis) to Vehicle Maintenance and Repair (B2) and MOT testing station (B2)
Revisions: Parking Layout; Car Sales removed from scheme; Works to access and wall (additional plan); Amended design and access statement
13/03429/APP – OAKLEY
Land adj and to rear of 22 Worminghall Road, Oakley, Bucks HP18 9QY
Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store (Amendment of planning permission 10/1412/APP)(part retrospective)
14/00519/APP – WORMINGHALL
Land at Worminghall Road, Worminghall, Ickford HP18 9UN
The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses.
14/01070/APP – OAKLEY
43 Worminghall Road, Oakley
Single storey rear extension with 3 No. roof lights raising part of roof to create additional living accommodation within roof space and insertion of 3 No. roof lights to rear and front elevation; erection of front porch.
No Objection – OPC
Revisions to 14/01070/APP planning received on 22nd May and circulated on 22.05.14
Land adj to 53 Brill Road Oakley, Bucks HP18 9QN
Erection of agricultural building for storage of hay crop, tractor and other farming implements including fertiliser and livestock food supplements
14/01291/APP - OAKLEY
New Farm, Oxford Road, Oakley HP18 9UR
Erection of steel frame agricultural general purpose building
New buildings being erected opposite Cat’s Brain Farm
The following accounts to be approved for payment:
EON paid by Direct Debit £ 148.92 (this amount has already left the bank on 12.05.2014)
Cheques written 03.06.2014:
Clerks Salary £ 236.16
Country Wide Services £ 264.00
Aylesbury Mains £ 152.76
Oakley Informer £ 250.00
Alicia Green £ 20.00
Mr T Walker OPC Accounts £ 150.00
Above payments were proposed by Mr R Craddock and seconded by Mr A Finn
Payments paid into bank on Tuesday 27th May 2014 for Defibrillator Fund £1,006.00
Please note: Total Amount of £1,883.50 has been banked into the Oakley Parish Council Lloyds Bank Account this money is the money raised for the Defibrillator fund, anymore funds added will be banked and noted in future minutes of Parish Council Meeting.
End of Year Accounts:
PP Notice of Appointment of date for the exercise of electors’ rights – Accounts for the year ended 31st March 2014 – NOTICE PUT INTO NOTICE BOARD
JM Annual Return for the financial year ended 31 March 2014 – All accounts completed and to be signed by Chairman and Clerk and form completed ready to return Mazars
24. Any Other Business:
Mr Finn offered his apologies as he will not be able to attend next meeting. He informed all that if any mail is accidently put through his letterbox that is needed whilst he is away then Mr Jones has a key.
Discussion took place regarding Cycle Race and how roads in need of repair for the race are being dealt with.
ALL Mr Rand apologised as he will not be able to attend Planning Committee Meeting re Manor Farm Barns. JM had confirmed in writing to Bill Nicholson that OPC will send a representative. Date likely to be 25th June, volunteer to attend let clerk know.
Meeting closed at 09.30 pm
Please note these are “Drafted Minutes” at the next meeting on Tuesday 1st July 2014 minutes
will be Ratified and agreed by Councillors and signed by Chairman Mr J Mole
NEXT MEETING OF OAKLEY PARISH COUNCIL IS TUESDAY 1st JULY 2014 at 07:30pm
First 10 minutes will be open to Parishioners Questions