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July 2015

MEETING of OAKLEY PARISH COUNCIL

Tuesday 7th July 2015

DRAFTED MINUTES

 

Open question time for Parishioners – No questions – 5 Parishioner attended – No questions were raised.

 

1.         Present:

Chairman: Mr J Mole, Vice Chairman: Mr D Cherry. Councillors Mr D Pearce, Mr R Craddock, Mr P Kilpin.

Mr A Finn and Mrs M Daly. Clerk to Oakley Parish Council: Mrs P. Pointer

 

2.         Apologies:

Mr M Rand (AVDC Councillor)

Mrs A Macpherson (BCC Councillor)

 

3.         Minutes of the last meeting:

The minutes of the last meeting, held Tuesday 2nd June 2015, were approved; proposed for signature by Mr D Cherry and seconded by Mr P Kilpin and signed by the Chairman.

 

4.         Register of Interest:

PP           All forms now returned and Clerk will email to Lindsey Chapman.

 

5.         Pensions Regulator Letter

                Letter has been passed to FRS Accountants and they have confirmed they will be our point of contact. Take off agenda.

 

6.       Matters arising:

i)           BCC Highways Department: Roads – Report from Mr Paul Foot received 06.07.2015

a)       Reported road defects:

The Turnpike – This work is outside the scope of our Minor Works team. This will be appended to a list of schemes being considered for patching/resurfacing using capital monies which have been released by the County Council. Mr Foot will check with colleagues in the Asset Management Team and it may be possible to add to a scheme for Foresters if that is successful.

Pot hole at “Foresters” is crumbling again – Reported – 7th February 2015 This has been looked at recently and the previous repair is holding, but it is the road surface surrounding it which is eroding. This road has now been added to the above list of schemes, but it could possibly need a holding repair done within the next couple of weeks. Mr Foot proposes to get the jet patcher in to do some repairs in the next couple of weeks

b)       Reported pavement defects:

Pavement Brill Road/Maple Court still outstanding – reported Aug 2012.

Pavement either side of 27 Worminghall Road (near the School) is in need of repair – reported Jun 2014

Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014

Pavement collapsed on Oxford Road, past Village Hall on left, as you leave the village – reported Dec 2014.

Pavement in College Crescent opposite No.50 - reported Apr 2015

BCC Highways have acknowledged that there are a number of these outstanding. Mr Foot has informed us he will prioritise according to their current condition and would hope the works completed in the next 3 months. The section of path opposite the school is to be the priority

c)        Reported drain defects:

Drains Brill Road reported Mar 2013 – request for jetting - still outstanding. The verge encroachment will be cut back within the next couple of weeks to enable the jetting machine to access and clear the gullies. The verge encroachment has been completed, Jetting to be carried out when machine next in area.

Manor Road drains cover – reported Oct 2014. – This has already been reported to Thames Water in February – a reminder will be sent to them. Reminder not yet sent.

Drain cover outside church – reported April 2015 – This will be added to the list of jobs for the maintenance team. Order has been issued but work is not yet completed.

d)       Other defects

White lining and cat’s eyes at The Foresters reported May 2014- Unfortunately there is no update on this matter; Mr Foot will speak to the Area Manager. No progress with this.

Kerb setts loose by Oakley Garage – These were recorded on Mr Foot’s recent visit also a short section at Manor Road. Not yet repaired

PP                           Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. Mr Foot had reported that he would contact tree surgeon at an earlier date, but he has not done this of yet but he is going to check it when next in the area and depending on the actual status of the tree will arrange for the requisite works or notify the landowner. The Parish Council had already ascertained the tree in on Highways land. Highways say this tree is not theirs – PP to communicate this.        

3 potholes one 4” deep just before turn left into Turnpike – Completed

Kerb set out opposite Primrose Cottage on Oxford Road, this is due to traffic lights when road works were taking place. Kerb sets lay on verge on Manor Road – This has already been reported and Mr Foot acknowledged in his report. Sets have not been repair yet as there is currently a backlog of Area Maintenance type of works due to an unexpected number of potholes recorded in May/June..

e)       Any new defects to report?

None

f)        Memorial seats

DC                           Mr Cherry reported on progress on Mrs Keating seat (new seat), still in discussion with family. Mr Cherry reported that the family were now looking at designs of seats.

JM                           Mr Mole will be seeing Mr Kinch in next few weeks with reference to maintenance of the existing seat by School on Worminghall Road, dedicated on Mrs B Gladdy.

PP                     It was brought to the attention of the Parish Council the amount of time and work Mr Reeves puts in every year maintaining the benches around the village. It was agreed to send a thank you letter on behalf of the Parish Council.

7.       Play Area/Playing Field:

i)           Playing Field Survey

MD                   Discussion on how to move forward with Councillor Mrs Daly’s ideas with the youth of the village. Mrs Daly informed all that she was going to arrange a Social Evening for the youth of the village and have pizza’s and soft drinks and an informal relaxed chat with whoever attends, Mrs Daly said Sara Collier had offered to help, and Clerk said she would help out too.

MR                   Multi Use Games Area – Mr Rand to supply information to Mr Cherry – Waiting information

                         Outside Gym – no update (to be kept on agenda).

ii)         Acorn Trail (footpath)

                         Mr Cherry to supply information on lighting the path, Mr Mole will then apply to LAF for money.

iii)        Dog Waste Bins

RC                     2 bins have now been received, one litter bin and one dog waste bin. – Mr Craddock to install.

iv)        Bowling Green

Mr Ashurst informed the meeting that the contractor will be finishing off path onto green this week. Next week the underlay and then the ‘carpet’ on top of that, this should take 4 days.

The opening day for the Bowling Green is scheduled for 1st August 2015

Discussions took place as to the preferred option (of two) for the bunding.

1.       If there is a gradual slope from the bund it would extend the footprint of the green, however the whole area would be able to be mowed, the green would ‘blend better’ with the rest of the playing field.

2.       If the bunds stop with up to 24 inch drop at the original boundary, it would have to be strimmed. The bund would be inside the perimeter fence so it would be Bowling Club’s responsibility to look after grass. This will mean the area allocated to the green will remain as per the original plans.

Mr Cherry said he would have initially preferred the slope, however he believes the second option will provide a better delimiting of the green.

Mr Cherry proposed the option of Bunding, Mr Kilpin seconded this proposal and all councillors agreed.

On a second point, the ownership of the Football Club’s changing rooms were discussed. Mr Cherry confirmed they were originally owned by Football Club, who gave them to the Parish Council, with this in mind the Parish Council agreed that the Bowling Club could use the changing rooms when needed, providing that Oakley Football Club did not need them at the same time.

v)         Grass Cutting by BCC

                         Posts around football pitch have now been removed..

vi)        Survey of Playing Field

DC                    Reminder to send copy of survey by email to Clerk for filing and Mr Mole.

PP                     Clerk asked would it be possible for Sara Collier to have a copy of the Playing Field Survey to help with their plans for the Scout Hut. It was agreed that this would be fine. It was agreed that the Clerk to pay outstanding invoice for the completion of the Survey, which has just been received.

JM                    Mr Mole to get A2 size map, once he has the soft copy.

vii)       Scout Hut Peppercorn Rent

The deeds for the “peppercorn rent” agreement were traced by Mr Mole to November 2004 and the Clerk has found two copies. One copy was passed to Simon Collier to give to Sara Collier, Scout co-ordinator. The signed agreement is with Lightfoot Solicitors. It was agreed the last payment was £5 representing rent from 2004 to 2009. Outstanding rent is thus £6 from 2010 to 2015. Simon Collier will convey this information back to the Scouts.

viii)     Bowling Green Peppercorn Rent

PP                     The clerk to look at drawing up a similar deed to cover the Bowling green peppercorn rent, it was agreed not to go through Lightfoot’s Solicitors to draw up this agreement.

8.       Wickstead Repair to Children’s Playground Charges

PP          Update on outstanding query on Mystic World equipment. Clerk reported that she had now received word from Wickstead in writing that this had been completed in October 2014. Clerk informed all that the annual service on the playground is now due and Councillors agreed for Clerk to contact Wickstead and inform them the Parish Council would prefer “an accompanied” service this year, which Mr Kilpin offered to attend. Clerk will pass on details of Mr Kilpin’s telephone number to Wickstead so they can arrange with him a date.

9.       Street Lights defects:

i)           Enquiry underway for quotations for following new lamps:

Clerk has resent enquiry – have now received a reply.

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side. There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

RC                     Clerk has passed information to Mr Craddock, who agreed to follow this up.

ii)          Any new defects to report?

01 – Oxford Road/Sun Crescent – light permanently on – this has been reported but not been repaired

PP                     BT10 – Bicester Road (opposite Ramblers Cottage) Glass cover was on ground but is now missing. – this has been reported but not repaired. Clerk to contact Aylesbury Mains again.

10.   Common Land:

i)           Layby opposite “IBS Site”, Thame Road, “Japanese Knotweed)

                         Chairman Mr Mole reported that he have received an email from Mr Calvin Richardson Area Manager for Transport for Buckinghamshire. Mr Richardson stated that he has looked at the site and due to the knotweed being very established and covering a large area it might be as well to cut and treat it in situ as to remove this amount of growth would be expensive. A top up treatment will be carried out later in the year and a further top up may also be required at the start of the growing season next year. He will monitor the situation.

PP                     Clerk asked to email Mr Richardson and inform him it is the Parish Councils intention to grass over the layby to stop cars being parked in the layby. Would it be possible to do this whilst the knotweed is being treated?

11.     Anti-Social Behaviour

None reported

12.      Churchyard Extension

PP/DP    A second quote is needed for hedging and planting around Churchyard extension – Clerk to ask Ferndale Landscapes for a quote. Mr Pearce to resend his quote to Clerk.

13.      Defibrillator for Oakley Village:

PP           Clerk informed councillors that a date had been set for defibrillator training by Mr Ian Jones for Wednesday 5th August @ 7.30pm in the Village Hall. Posters have been put in the PC Notice Board and on the shed at the Village Hall. Clerk will inform all of Oakley Clubs and ask if they would like to send one representative to attend the training.

                Chairman Mr Mole reported that he had spoken with Mr Brown’s family regarding the second defibrillator machine remaining with First Responder councillor Mrs Michelle Daly, they are very happy for this to happen.

PP           Also it was agreed a plaque would be erected at the Village Hall at the side of the Defibrillator Machine in memory of Parish Councillor Mr Ken Brown. Clerk to get prices.

14.     Traffic Calming Group:

PP           Chairman Mr Mole will speak with Mrs Suzie West for storing equipment in new shed. Mr Finn will arrange for her to have a key.

JM           With regards to the setting up of a rota for the moving of MVAS machine, Mr Mole will speak with Mrs West.

15.     War Memorial

PP           Clerk to speak with Nick Rogers for help in obtaining a contractor. Clerk is waiting reply.

JM           Chairman Mr Mole reported that the Parish Council had received an anonymous donation towards the cost of the cleaning of the war memorial, all councillors agreed this was a very generous donation, a letter of thanks will be sent by Mr Mole.

16.     Parking in College Crescent

PP           No response received from BCC regarding this matter. Clerk to contact Angela Macpherson.

AMcp     AMcp to feedback on Housing Association / BCC report on parking in this area.

17.   Quotations for CCTV Camera’s at Village Hall:

Mr Cherry – has received a quote for £1000 to install CCTV cameras at the Village Hall. The Parish Council agreed that there was no need to pursue this any further. Clerk to take off agenda

18.   ‘Superfast’ Broadband - Gigaclear

                Mr Mole has contacted Gigaclear. Oakley had been divided into two with BT Openreach providing fibre Broadband to the ‘green box’ in the centre of Oakley and no one providing similar fibre to the Little London Green ‘green box’. This provides 70% of Oakley households with the opportunity of getting ‘fast’ Broadband, and no opportunity for the other 30% of households. As a result of this split, Gigaclear could not get its required 30% sign-up rate to provide Oakley with fibre to each household. Gigaclear are looking at their options, since both Ickford and Worminghall have ‘signed-up’. Mr Mole will keep monitoring the situation on behalf of the 30% of Oakley with no opportunity to upgrade.

19.   Door Step Selling

The Clerk had received an email regarding door step selling and how to obtain signs from PCSO Sue Jones. Mr Mole had also spoken to Worminghall Parish Council clerk. The Parish Council must establish a requirement for no cold calling, by asking residents if they wish the area to be a doorstep selling ‘free-zone’.

AF           It was decided that Mr Finn will circulate a flyer asking if anyone objects to the establishment of such a zone to contact the Clerk, this will be circulated in September.

20.     Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

No meetings attended

Future Meetings:

22nd July – Haddenham & Long Crendon LAF local priorities refresh workshop – Mr Mole and Mr Craddock to attend.

21.   Correspondence:

i)                     Papers to Circulate:

Clerks & Councils Direct

News for Parishes

S106 Leisure Financial Contributions

22.     Planning: 

i)                     Copy of email of “Changes to Planning” to be discussed at next meeting.

ii)                   15/01078/AOP- Oakley – Royal Oak PH 2 Worminghall Road HP18 9QY- OPC no objection (note was added regarding building of garages)  AVDC Pending Consideration

iii)                  15/01206/APP – Oakley – Land at Oxford Road, Oakley – Demolition of existing shed and erection of a new shed. – Returned to AVDC – OPC  No objection –  AVDC Pending Consideration

iv)                  15/01109/ALB – Oakley – The Chandos Arms PH, HP18 9QB – Internal alterations to bar and restaurant. – Returned to AVDC – OPC No objection – AVDC refused due to listed building – take off agenda

v)                   15/01016/APP – Oakley – 2 Ashfield Rise, HP18 9QA – Demolition of outbuilding and porch. Erection of two storey side extension and front porch. – Returned to AVDC – OPC no objection – Application withdrawn. Take off agenda

vi)                  15/01277/APP – Oakley – 14 Manor Road, HP18 9QD – Demolition of existing garage. Erection of a two storey side extension and formation of a new driveway. - OPC No Objection AVDC Approved – take off agenda

vii)                15/01354/APP – Oakley – 19 College Crescent, HP18 9QZ – Single storey side and rear extension – OPC

Majority no objection – AVDC Approved – take off agenda

viii)               15/01034/APP – Oakley – 43A Bicester Road, HP18 9QF – Single storey front and rear extension and two storey side and rear extension. – OPC no objection – AVDC Pending Consideration

ix)                  15/01259 – Oakley – 37 Brill Road, HP18 9QN – Demolition of existing carport/canopy. Part two and part single storey side extension, single storey rear extension and a side porch. OPC out for circulation.- AVDC Pending Consideration

x)                   15/01638/ADP – Oakley – New Farm Oxford Road, Oakley HP18 9UR – Approval of reserved matters pursuant to outline permission 12/00161/AOP relating to matters of appearance, landscaping, layout and scale for the erection of one dwelling. AVDC Pending Consideration

xi)                  14/03640/APP – Oakley Poplar Farm, Oxford Road, Oakley HP18 9RQ - Conversion of existing barn to residential dwelling and conversion of outbuilding into utility room and carport. OPC decision to be determined – AVDC Approved – take off agenda

xii)           15/00499/APP – Oakley    19 Oxford Road, Oakley Bucks HP189RD Single storey extension to form a Conservatory OPC no objection – AVDC Approved – take off agenda

xiii)               15/00418/APP – Oakley 22 Worminghall Road, Oakley Bucks HP189QY Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store. (Amendment to Planning Application 13/03429/APP - Change from pitch roof to flat roof with skylight to rear single storey part of house – (Plot 1) OPC no objection – pending Consideration from AVDC

xiv)               14/00519/APP – Worminghall - Land at Worminghall Road, Worminghall, Ickford HP18 9UN. APPEAL. The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses. APPEAL PC no objection – pending Consideration from AVDC

                Mr Mole informed all that an appeal has been submitted by Mr Delaney, Mr Collier to pass report to          Mr Mole on grounds for appeal. It was proposed by Mr D Cherry and seconded by Mrs M Daly that Oakley Parish Council opposes the appeal.

PP                           Clerk asked to inform AVDC planning by 21st July that OPC wish to appeal

 

23.   Accounts:

Monthly Cheques for July 2015:

Eon:                                                                                                                            £204.65 (paid 12.06.2015 by DD)

Clerks Salary and Expenses                                                                                    £225.00

Countrywide Maintenance Grass Cutting 8th May 2015                                    £272.40

Mr W Green –Litter Picking                                                                                     £20.00

Oakley Informer Donation                                                                                      £250.00

St Marys Church Donation                                                                                      £200.00

CPALC (to be paid to Mr Mole)                                                                                  24.00

Glasdon UK Ltd                                                                                                         1689.38

Countrywide Maintenance                                                                                       544.80

Tony Walker Year end accounts                                                                              100.00

BALC – The Good Councillors Guide                                                                            6.00

EON                                                                                                                               198.04                            

TOTAL:                                                                                                                     £1787.12

 

VAT CLAIMED AWAITING PAYMENT                                                                £7,675.12

Donation for War Memorial                                                                                  £300.00

Clerk to check with EON as to why the monthly electricity bill has increased by a large amount, report back at next meeting.

 

24.   Any Other Business:

Mr Pearce offered apologies for August Meeting as he will not be able to attend.

Mr Cherry reported that he had been informed that AVDC enforcement officer has written to Camo Skips re Bridle path and two storey building.

Mr Mole reported that he has reported a problem with Oakley Footpath 28 – problem being it is obstructed at both ends by fences

 

It was decided that several new agenda items need to be added to the August meeting:

Donation for Bernwode Residents Group – re Gypsy site

Parish Council Notice Board

New Filing Cabinet for Archiving Parish Council Files.

 

Meeting closed at 21:22

Next Monthly Parish Council Meeting to be held Tuesday 4th August 2015 at 7.30pm at Oakley Village Hall

 

 

Please note these are “Draft Minutes” and at the next meeting on Tuesday 4th August 2015 minutes will be ratified and agreed by Councillors and signed by Chairman Mr J Mole

 

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