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July 2014

DRAFT MINUTES of the MONTHLY MEETING

of

OAKLEY PARISH COUNCIL (OPC)

held on

Tuesday 1st July 2014

 

  1. Open Comments time for Parishioners:

One parishioner attended meeting and spoke regarding a problem he started having back in April with Sewerage in his garden, he said at that time Thames Water came out to rectify the problem 3 times, but that he is having difficulty getting them to commit to come out and rectify the problem with the main sewer which although they flushed out in April will if not rectified give the same problem this winter.  Vice Chairman Mr Cherry said that all Sewers had been adopted by Thames Water, and that parishioner should keep telephoning them as a householder would have more chance of success than the Parish Council. Parishioner will keep OPC updated.

 

  1. Present:

Mr D Cherry (Vice Chairman) Councillors: Mr R Craddock, Mr D Pearce, Mr P Kilpin, Mrs M Daly:  Parish Clerk : Mrs P Pointer.  Mr M Rand (AVDC)

One Parishioner

 

  1. Apologies:

BCC Councillor:  Ms A Macpherson

Chairman: Mr J Mole

Councillor: Mr A Finn

 

  1. Minutes of the last meeting:

The minutes of the last meeting held on Tuesday 3rd June 2014 were approved and signed. Proposed as correct by Mr R Caddock and Seconded by Mrs Michelle Daly

 

5.       Matters arising:

i)                     Highways Department:
This month’s update from Mr Paul Foot Local Highways Technician.

a)   Defects/Potholes

Reported as a result of last meeting

·         Pavement Brill Road/Maple Court Defect still outstanding - Stuart Campbell, Bucks C.C. Highways Local Area Technician (SC), aware, BCC are awaiting confirmation of resource availability

·         Sewer covers opp. No. 5 Oxford Road BCC has been reported to Thames Water.

·         Drains Brill Road – request for jetting BCC informed us that an order has been issued and works will be carried out when the gully emptier is next in the area.

·         Pothole leaving the village towards Jericho - BCC reported this has not yet been actioned

·         Oxford Road outbound 100 metres before Honeyburge turn - Completed

·         The Turnpike – outside No 1 will be resurfaced - BCC reported this has been marked up and order issued – temporary road closure required

·         White lining and cat’s eyes at The Foresters  - In discussion with supervisor re: need for road closure

·         Hedges Farm, Worminghall Road on way into village (pothole) – reported but not actioned

·         Drain Cover corner of Orchard Close and Mill Road collapsed – reported but not actioned

·         Drain Cover corner of Fenemore Close and Mill Road cracked – reported but not actioned

·         Pot hole opposite 27 Worminghall Road,  - reported but no update

·         Pavement either side of 27 Worminghall Road is in need of repair – reported but not actioned

 

b)   Drop kerb at Manor Farm entrance:

PP                              Has still has not been completed this is 5 months now, Clerk to send letter to Mr Curtis, builders, Ashendon, Bucks

 

c)   Disabled Parking Bays in College Crescent

It was reported that Mr Paul Foot had written to OPC regarding applications that had been received for Disabled Parking bays in the vicinity of Nos. 13-29 College Crescent, Clerk reported that Mr Mole had written to Mr Foot asking would this mean that non-disabled people could be prosecuted if they parked there if so it would seem this may possibly cause more problems than already exists as non-disabled people would then have nowhere to park other than on the grass.  He also added that if the Highways had got rid of all the grass and converted it into “proper” parking areas like OPC had requested the problem would not exist.  Mr Foot replied to Mr Mole’s letter stating the bays would have only been “advisory” as they are not covered by a traffic regulation order and would therefore not be enforceable.  He also added that Highways are aware there was an issue about parking on the grass and they agree that the creation of parking bays is unlikely to improve this situation; therefore regrettably Highways will not be approving the provision of bays. 

d)   Any new defects to report?  - NONE REPORTED

ii)              Street signs:

                                Opposite Oakley Garage – SC aware – has this been repaired?  - Still awaiting repair – Mr D Cherry

PP                           reported this problem at the LAF meeting, but still it has not been repaired.  Clerk to contact Highways again.

ALL PC’s                 19 Worminghall Road, resident would like AVDC sign for Bradley Close moved into Bradley Close itself.  If removed from present position resident could park his car off the road.  It was agreed that Councillors will take a look before the next meeting and it will be added to the Agenda.

iii)                  Highways mowing Bucks County Council (BCC)
Mr Mole asked Mr Cherry to read out his outlook on the Highways Mowing situation, he said that the standard of mowing in Oakley is atrocious and in his 20 years on the Council has never had so many people complain to him about the state of the verges.(1) verges not done – eg., Bicester Road, opposite Church (2) one foot wide strip done (Brill Road) (3) The standard of cutting is awful, Mr Mole suggests we write to Highways Cabinet Minister with copy to Angela Macpherson.  After room discussions it was agreed that no improvement will take place from the Highways Department and in fact next year it is proposed that cuts will drop from the 6 per season we now have to 4 per season.  It was agreed that discussions should take place at the next Parish Council Meeting regarding taking steps for employing a contractor ourselves to maintain the work, Mr Cherry added this was discussed at the last LAF meeting with regards to funding.

iv)                  Overhanging Hedges:

Mr Mole’s notes said he had looked at Bicester Road pavement and does not think it is too bad, but will need attention in the next few weeks.

He also reported 3 more places in village where hedges are in need of attention.

Notice has been placed in this month’s Oakley Informer requesting residents to check any of their hedges that back on to pavements etc.,  If this does not encourage the residents to trim their hedges back then individual letters will be sent.

6.       Play Area/Playing Field:

i)                     Oakley Playing Field Sub Committee

Mr Cherry asked had the councillors had a look at the proposed plan that had been drawn up for the bowling green and Pavilion.  Discussions took place as to the size of the Bowling Green and it was reported that it would probably be smaller than the first plan with 4 x 4 lanes in one direction as opposed to the original plan of 6 x 6 lanes in two directions which would be too expensive.  It was also discussed that parishioners had asked councillors could the Bowling Green surface not be made to be of multi-functional use, but it was agreed this could not be.  Although it was agreed by all that the Pavilion could be used for multi functions, for instant if Tennis Court was added at some point in the future then the Pavilion could be used by a future Tennis Club.  Mr Cherry said he will go and re mark out the plot and produce a new plan.

ii)                   New Bin needed:

PP                           Clerk supplied price for new bin and it was agreed by all to go ahead and buy one

iii)                  Dog fouling Signs:

PP                           Clerk produced copies of Dog Fouling Signs she had found and it was agreed to go ahead and order               them but Clerk will check first that they are Aluminium.  Also clerk showed Councillors price of a new             Dog bin and it was agreed to go ahead with the purchase.  

                                Oakley Informer article on fouling – Councillor Daly informed article is now complete and ready for the next edition of Oakley Informer

iv)                  Footpath in Playing Field:

                                No progress on the naming of the ‘new footpath’ but Mrs Sulston is going to mention it at the next assembly.

DC                           The contractor has been in contact with Mr Mole and work will start on 21st July 2014.  He will mark out route week before they start, Mr Cherry said he will contact the contractor to arrange meeting him his number is ( 01280 701738)

                                Email/Letter received from Suzanne Bartlett confirming we have been awarded funding for the footpath to an amount of £9,700.00.  Councillors confirmed to Clerk that the terms and conditions were agreed and Clerk will inform Mrs Bartlett we would like to accept the funding.

7.       Street lights defects:

i)                     Update on 25 Oxford Road lamp post

Clerk was informed by Councillor Mrs Daly that the lamp is now working – it was agreed this can now come off the Agenda

ii)                   Enquiry underway for quotations for following new lamps: Still awaiting progress – Clerk to chase.

PP                           Clerk informed all new email reminder has been sent but -still waiting response regarding quotation:

·         Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side.  There is an electricity pole in the right place.

·         Middle of Ashfield Rise – no electricity nearby

·         17 Brill Road – no electricity pole nearby

iii)                  Any new to report?  - NONE

8.       Common Land:

i)                     Laybys on Thame Road

PP                           Clerk reported that she had received a quotation from Mr Pearce regarding restoring the layby site to Common Land, but had not been successful in gaining a second quotation as she has been told that to do this work correctly, traffic lights and traffic control would be needed, hence adding to the cost of the works.  Councillors asked Clerk to write to new Timber Yard Company to ensure they are aware that they are not allowed to use the layby for parking and that it will be restored to common land shortly. It was agreed that a temporary barrier needs to be installed asap but no plans were put into operation.             

ii)                   Little London Green

DC                           Paul Morris will begin levelling and relaying track up Little London Green on 7th July; it was decided Mr Cherry will check that he is not encroaching on common land.

9.       Anti-Social Behaviour

Disturbance at The Chandos Arms reported.

10.   Lights – Out:

We have received information on a Lights-Out project to take place on 4th August 2014 which is an invitation to everyone in the UK to turn off their lights from 10pm to 11pm, leaving on a single light or candle for a shared moment of reflection for WW1 Centenary.  A copy has been added to the July 2014 Oakley Informer for all residents to read. 

11.   “Clusters”

PP           Discussion took place regarding the merging of Village Clusters with reference to Parish’s working together for example using same contractors for work to be carried out (thus keeping costs lower) It was agreed that OPC would be happy to join and Clerk will send an email from Mr Mole to Clerk to Worminghall Parish Council informing them we would be interested in joining.  It was agreed to discuss further at next meeting.

12.   Churchyard Extension
The Chairman had received copy of Mr Pearce’s quotation

PP           Chairman informed all that he is waiting for a call back from Mr Rand contractor of Ashendon for the second quotation. JM is still chasing

13.   Defibrillator for Oakley Village:
Update on fund raising:

Clerk waiting for Mr D Tracey to report back to her.

      Email received from Sue Britnell re family bike ride a collection of £26.50 to be added to the fund.

                Mr Mole has added: £763.00 from Otmoor Run Sponsorship

                Total amount raised to date: £2,762.50     

14.   LAF bid for Youth Theatre Group

MD         Mrs Daly reported that she had now applied to Angela Macpherson for funding from the BCC discretionary fund.

15.   Anonymous emails

                The Clerk informed all that the article has been written and will be in the next month’s Oakley Informer. Take off agenda

                SID/Traffic Calming Measures:

DC           Mr Cherry will get a price on list of equipment MVAS team need for the next meeting

16.   War Memorial Cleaning

PP           Clerk gave two prices for the Memorial Cleaning, one at £860 and one at £300 – it was agreed by all that work to go ahead with the £300 quotation.  Clerk was informed that electricity needed, can be gained from the Church.  Clerk to inform contractor and get a date for go ahead.

17.     Affordable Housing

                Changes to storage of waiting list, to be held by Parish Council – Chairman informed all he had noticed that

                Bucks Home Choice have stated that there is to be a change to storage of waiting list for affordable houses in

                         the village and that the Parish Council will be holding the list.  Mr Rand reported that he had found some information on this briefly it looks like BHC will not be facilitating everyone on their housing lists in the future for example if someone living in the village was privately renting they would not be on the BHC list for accommodation, so guidelines will be sent to Parish Councils in how to keep a list.  It was decided to keep on the Agenda but to wait until we receive the guidelines before further discussions take place.

 

18.     Rights of Way

Clerk read out email from Clerk to Worminghall Parish Council which indicates it has been reported to the Rights of Way department – take off Agenda

19.   Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

4th June 2014 LAF Meeting – Mr Cherry attended and reported that meeting was successful.  Were needed points have been mentioned in the minutes regarding meeting.

19th June 2014 – AVDC Planning Meeting re: Manor Farm Development – Mr Cherry reported that in his opinion we got all we could expect from the meeting, the application will not be passed until they make clear where plans for on-site parking will be.

Up and coming meetings:

8th July 2014                           Open Spaces AGM – London – no one to attend

8th July 2014                           Save The River Thame Seminar – Aylesbury

14th September 2014            Civic Service to be held at Brill All Saints Church 3-4.30pm

Autumn 2014 (t.b.c.)             Bucks Great War Commemoration Group

20.   Correspondence:

i)                     Papers to Note:

Open Spaces Literature on AGM (to be read)

Clusters

Review of Polling Stations

Message sent on Behalf of Inspector James Davies

13/03429/APP 22 Worminghall Road – HEREBY PERMIT PAPER

Minor amendments to plans for 43 Worminghall Road

Brill Post Office

ii)                   Papers for Circulation:

Bulletin: 23/25/26/27/ 2014

TFB News Letter Update – 13th/16th June 2014

LCR Magazine

21.     Planning:               

14/00641/APP – Oakley

Units 7, 8 and 9 Manor Farm, 1 Manor Road, Oakley Buckinghamshire HP18 9QD

Conversion and extension of farm building into No. 3 residential units amendment to 09/00244/APP retrospective

OBJECTION FROM OPC – Mr Cherry reported above

14/01054/APP – OAKLEY

21 Little London Green, Oakley, Buckinghamshire HP18 9QL

21 Little London Green, Oakley, Removal of existing detached garage.  Erection of single storey front/side extension for use as annex

HEREBY PERMIT – take off agenda

13/03391/APP – OAKLEY

British Timber Masters Timber Yard, Thame Road, Oakley, Buckinghamshire HP18 9QQ

Change of use from timber merchants yard (Sui Generis) to Vehicle Maintenance and Repair (B2) and MOT testing station (B2)

Revisions: Parking Layout; Car Sales removed from scheme; Works to access and wall (additional plan); Amended design and access statement

OPC Objected – awaiting permission in post.

13/03429/APP – OAKLEY

Land adj and to rear of 22 Worminghall Road, Oakley, Bucks HP18 9QY

Demolition of an existing pre-fabricated garage.  Erection of two detached dwellings and detached garages and store (Amendment of planning permission 10/1412/APP)(part retrospective)

HEREBY PERMITTED – did not go to Planning Meeting – OPC not informed why?

14/00519/APP – WORMINGHALL

Land at Worminghall Road, Worminghall, Ickford HP18 9UN

The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses.

OBJECTION from OPC – up date at next meeting

14/01070/APP – OAKLEY

43 Worminghall Road, Oakley

Single storey rear extension with 3 No. roof lights raising part of roof to create additional living accommodation within roof space and insertion of 3 No. roof lights to rear and front elevation; erection of front porch.

No Objection – OPC

Revisions to 14/01070/APP planning received on 22nd May and circulated on 22.05.14

Out for Circulation

14/01285/AGN- OAKLEY

Land adj to 53 Brill Road Oakley, Bucks HP18 9QN

Erection of agricultural building for storage of hay crop, tractor and other farming implements including fertiliser and livestock food supplements

No objection – OPC

14/01291/APP - OAKLEY

New Farm, Oxford Road, Oakley HP18 9UR

Erection of steel frame agricultural general purpose building

NO OBJECTION - OPC

New buildings being erected opposite Cat’s Brain Farm

Mr Rand informed all he had been to see The Enforcement Officer – Mr Finn pointed out to Mr Rand that the Arial photograph shows an L shape building ?  Mr Rand is to have another word with The Enforcement Officer

22.   Accounts:

The following accounts to be approved for payment:

EON paid by Direct Debit                   £   153.89   (paid by DD 11.06.2014)

Cheques written 01.07.2014:

Clerks Salary                                         £   235.29

Country Wide Services                                       £   264.00

CPALC.org (subscription                                     £      24.00

TOTAL:                                                   £   677.18

 

Above payments were proposed by Mr D Pearce and seconded by Mr P Kilpin

Payments paid into bank for Defibrillator Fund £80.00 from Mr Cherry and £763 from Mr J Mole

Please note: Total Amount of £2,726.50  has been banked into the Oakley Parish Council Lloyds Bank Account this money is the money raised for the Defibrillator fund, anymore funds added will be banked and noted in future minutes of Parish Council Meeting.

23.   Any Other Business:

Clerk will not be available from Saturday 19th July through to and including Monday 4th August 2014 – due to holiday.  Chairman Mr Mole will complete the Agenda for next month’s meeting on his return from holiday.

 

All PC’s   Manor Farm – Clerk received a request from resident of Manor Farm requesting we speak with the correct people regarding the Brook and the need for it to be cleaned and the white railing fence repaired, they have put rope across were railing needs repairing.  It was decided Councillors will go and have a look before next meeting and report back what needs to be done before action is taken.

 

It was noted to all the email received regarding the New Post Office to be opened at Brill Sports and Social Club. Copy has been added to “Papers to Note”

 

Apologies from Councillor Mr Pearce as he will not be able to attend next months meeting.            

 

                Meeting closed at 09.00 pm

               

Please note these are “Drafted Minutes” at the next meeting on Tuesday  5th August 2014 minutes  will be Ratified and agreed by Councillors and signed by Chairman Mr J Mole             

 

               

               

 

NEXT MEETING OF OAKLEY PARISH COUNCIL IS TUESDAY 5th August 2014 at 07:30pm

First 10 minutes will be open to Parishioners Questions

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