Parish Council‎ > ‎MINUTES‎ > ‎

January 2015


TUESDAY 6th January 2015 at 7.30pm



Open question time for Parishioners:  No Parishioners had questions.


1.       Present:

Chairman: Mr J Mole. Vice Chairman: Mr D Cherry. Councillors: Mr P Kilpin, Mr A. Finn, Mr D Pearce, Mr R Craddock. Clerk Mrs P Pointer: 4 Parishioners: Mr M Rand (AVDC Councillor)


2.       Apologies:

Ms A Macpherson (BCC Councillor) Mrs M Daly (Parish Councillor)


3.       Minutes of the last meeting:

The minutes of the last meeting held on Tuesday 2nd December 2014 were approved, proposed for signature by Mr D Cherry and seconded by Mr P Kilpin and signed by the Chairman


4.       Matters arising:

a.       BCC Highways Department:

                      The Chairman has not yet met with Stuart Campbell (Bucks C.C. Highways Local Area Technician)

                                   i.          Reported road defects:

                     The Turnpike –resurface work– reported May 2014 - road closure scheduled February 2015 This is not resurfacing works- patching works to be carried out removing worst areas of failed surface. Still programmed for February.

                     Hedges Farm, Worminghall Road on way into village (pothole) – reported May 2014. Repaired on Order number 1029216 completed 12/06/14.

                     Pothole outside Fenemore Farm (Foresters), coming into village reported Nov 2014 Made Safe on Order number 1045780 03/11/14 water leak reported to Thames Water. Another repair order completed 01/12/14 order number 1049800.

                     Large pothole in Worminghall Road coming into village, outside School – reported Dec 2014. 2hr               callout raised to make safe. Works scheduled for patching week commencing 2nd February 2015.

                     Junction of Manor road leading on to Bicester Road pot hole (High Priority), leaving village – reported Dec 2014 2hr call out raised to make safe – failed utility works –issued to street works technician to follow up with utility company.

                                 ii.          Reported pavement defects:

                                Pavement Brill Road/Maple Court still outstanding – reported Aug 2012 - This will be placed into a future works programme.

                                Pavement either side of 27 Worminghall Road is in need of repair – reported Jun 2014 -Low priority as small area only. This will be placed into a future works programme.

                                Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014 Inspected requires reconstruction – no CAT 1 Defects An order will be raised and placed into a future works programme.

                                Pavement collapsed on Oxford Road, past Village Hall on left, as you leave the village – reported Dec 2014. This will be inspected and actioned as necessary.

                                iii.          Reported drain defects:

                                Drains Brill Road reported Mar 2013 – request for jetting - still outstanding - An order has been issued and works will be carried out when the gully emptier is next in the area – Reactive order has been raised. Due to high demand on resource we have secured extra resource to catch up on outstanding orders, programme to be confirmed.

                                Sewer covers opp. No. 5 Oxford Road - reported Sep 2013 - still outstanding - This has been reported to Thames Water. Thames Water Completed replacement on the 26th August 2014

pp                           Manor Road Drain Cover – reported Oct 2014, to be inspected by BCC – I am unable to find any report relating to this subject please could you elaborate. Clerk to report again.

                                iv.          Other defects

                                White lining and cat’s eyes at The Foresters reported May 2014- In discussion with supervisor re: need for road closure.

                                White railing along Bicester Road (near to Manor Road junction) one railing is broken and               requires repair. Order has been raised for repair - reported Jul 2014. - Completed on 19th November 2014

                                Clerk has reported to BCC that the tree (next to BT10 – opposite Rambler Cottage) needs               cutting reported Aug 2014. I will chase this up with the relevant officer that deals with Tree request and update as soon as possible.


                                 v.          Any new defects to report?


b.       Highways verge mowing

                      OPC are waiting on Countrywide Maintenance Ltd to quote – Mr Finn reported that Countrywide Maintenance had said they will quote for this new area when they requote for Grass cutting in spring. NB It

AG                was agreed to add “Grass Cutting in March” to the next agenda

c.        Bucks County Council (BCC)

                      Update on Cluster – Clerk provided information as to how AVDC /BCC computed the figures for hedge length and pavement etc. in the village. This was found in the “Question & Answers for Devolution / Clustering that was provided by BCC.

JM                Chairman to reply to Worminghall Parish Council re clustering and also Chairman to circulate Cluster price. Chairman also to review the recent communication and meeting on clustering.


5.       Play Area/Playing Field:

a.       Playing Field survey

                      The results of the report from the Playing Field survey were discussed as all Councillors had now had time to read the report. General agreement, with regards a tennis court and/or other amenities in the playing field, by the Parish Council is that consideration would be given to schemes, if there was a ‘sponsor’, such as a club or committee; and that a demonstrable longer term commitment can be given by the said sponsor for the amenity. For example, the new bowling green is ‘sponsored’ by the Bowling Club, which has managed to raise £70k of grants towards the building costs, they have also done the ‘leg work’ in the planning, whilst keeping the Parish Council informed and developments and issues. The Parish Council will welcome any approach by a club, organisation or group of parishioners with future schemes. Councillors agreed that the Playing Field only has room for limited development so a great deal of thought should go into what is provided. 

                      A representative from the Playing Field Survey Group informed the Parish Council that an “open meeting” will be arranged within the village for further discussions with Parishioners, and that they will report back to the Parish Council after the meeting.

                      Discussion took place about the Village Hall and the Scout Hut and the facilities provided by both. It was thought further discussions about the possibility of another building in the playing field to house the Scouts (and other clubs) may be required. Playing Field Survey members offered to provide another survey, if needed, on the size of building needed in the playing field.

MR               Councillor Mr Rand suggested we could possibly look at “Multi use game areas” as he had seen these being used in some areas.  It was decided that he would look more into these and report back to Councillor Mr Cherry.

                      The Chairman and Councillors took time to thank the Playing Field Survey Committee for all their efforts and time they have put into producing the survey, and ensured them it is very much appreciated.

b.       Acorn Trail (footpath)

PP                 Clerk to contact Mr Haynes to find out when work can begin on footpath from by Scout Hut to Worminghall Road.

DC                Quotes for lighting of path – Mr Cherry to report on quotes for lighting of whole path.

c.        Post for Dog Waste Bin and dog fouling signs

RC                Report on positioning of post – Councillor Craddock reported that the post has not been positioned

                      Confirmation from AVDC on bin-emptying contract change – when bins are in place.

d.       Emergency signs in play area

AF                 Report on emergency sign ordering and installation. Councillor Mr Finn waiting for quotation

e.       Bowling Green

                      Chairman reported that he had attended the Bowling Club AGM along with Councillor Mr Cherry, and reported that the Club had been offered full grant from WREN of £50,000.00 towards cost of new bowling green in the playing field.

PP                 Clerk reported a letter had been received from WREN re the amount of £5500 to be given by the Parish Council towards the cost of the bowling green. Clerk asked to speak with Mr J Houston to release 106 fund for payment of the £5500.

DC                It was agreed that the Playing Field must be surveyed so that accurate dimensions can be calculated, for both the bowling green and subsequent developments. Councillor Mr Cherry to get costs.

JM                Chairman Mr Mole said that a re-worded letter needs to be drafted and sent giving permission to the Bowling Club to build the green, following a WREN request.

                      A representative from the Bowling Club, reported that new quotations would be obtained and the deadline for quotations would be 13th February 2015, it was hoped to start in March/April and open in early June. The Parish Council asked for new drawings drawn to scale for the bowling green to be supplied by the Bowling Club.


6.       Street Lights defects:

a.       Enquiry underway for quotations for following new lamps:

PP                 Clerk has resent enquiry and is still waiting reply. This was originally sent on March 2014! Clerk to speak with Angela Macpherson and ask for her help in obtaining quotation.

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side.  There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

b.       Any new to report?

                      Light outside Hedges Farm W2 (again, repaired last month)


7.       Common Land:

a.       Layby opposite “IBS Site”, Thame Road

PP                 Clerk will contact Highways Dept. at BCC to inform them of the Japanese Knotweed issue on the Thame Road verge and ask them if they can add to current for guidance and if they deal with the problem.


8.       Anti-Social Behaviour

                      None to report.


9.       Churchyard Extension

DP/DC         Councillors Pearce and Cherry are still to have a meeting to discuss work required on the hedge removal to implement Churchyard extension. Councillors need to meet ahead of next Parish Council Meeting.


10.   2015/16 Parish precept:

                      Councillor Kilpin presented options for the Parish Council on setting next year’s Parish precept, in light of reduction in local government funding and the overspend during 2014/2015 financial year. After discussion it was proposed by Councillor Pearce and seconded by Councillor Craddock to set a precept for 2015/16 of £16,586. A vote was duly taken and passed by a vote of 4 to 1 to for the figure. Councillors Pearce, Craddock, Finn and Kilpin voting for the proposal and Councillor Cherry against.

                      The Chairman Mr Mole, thanked Councillor Kilpin on behalf of all the Councillors for all the work he had put into producing the figures.


11.   Defibrillator for Oakley Village:

                      Clerk has spoken to Andrew Durndell regarding the possibility of the Oakley Football Club buying a defibrillator to be located on the Village Hall. Unfortunately the cost for the Football Club to maintain would have been high so it will not go ahead.

                      Councillors agreed that one of the defibrillators must be located at the village hall as soon as possible.

AF                Councillor Finn will speak to electricians, currently working in the village hall, about installation.

DC                It was also agreed that it would be perhaps a good idea to have the other machine placed near the Church notice board.  Councillor Mr Cherry to report back, if this is acceptable.

JM                Other locations for siting the second defibrillator to be looked at.


12.   Play around the Parishes:

AF                Information has been sent to Councillor Finn, to be actioned.


13.   LAF bid for Youth Theatre Group

                      Councillor Finn reported that a specialist had looked at possibility of asbestos in the roof of village hall. It was reported that there was a small hole, and that there is only a scarce risk of contamination in the roof space. However, it was agreed at the time for an air test would take place. Upon arrival, the test could not take place because of the fibreglass in the loft, which would cause a false reading. The specialist suggested that using a mask as a precaution would suffice the problem of any work that needed completing.

                      Mr Finn said as the Grant from LAF was for equipment needed for the Theatre Group (not to do with roof space work) they would be going ahead and ordering the equipment and will claim the grant.


14.   SID/Traffic Calming Measures:

                      Chairman Mr Mole reported that the calibration had been checked and the MVAS machine is running correctly. Since this discrepancy has only been reported when the MVAS equipment is in only one of its ten possible locations, it is believed to be caused by radar reflection on flat areas of roads signs in the proximity of the device.


15.   War Memorial

                      Clerk has taken photographs of War Memorial and filled in form for Grant. The Parish Council is still waiting for waiting for two quotations for inscription renewal on the War Memorial, one is outstanding.



16.   Local Area Forum

                      Chairman Mr Mole and Councillor Mr Cherry attended the LAF Meeting, but they reported that it was a ‘relatively’ quiet meeting compared with recent meeting and there was nothing to report.


17.   Elmwood Close ‘affordable houses’ / Hastoe

                      106 Contract amendment negotiations between AVDC Planning Dept. and Hastoe – this should be completed 8th January 2015. This is just for a specific property, the other properties in Elmwood Close will now require an identical change.


18.   AVDC Local Plan

JM                The review of Scope of the AVDC “Plan, Vision, Settlement Hierarchy and SA Objectives” document has not been completed. Councillor Mole to action.


19.   Habitation at ‘Scrapyard’

                      This was reported to AVDC / BCC, no update has been received.


20.   Wickstead repair to Children’s’ Playground

                      With respect to an outstanding query on roller slide equipment, no update has been received yet.

                      A complaint had been received regarding the safety of the infant slide. It was noted that since the all playground equipment is unchanged since it had passed all health and safety checks, this was not an issue. The Parish Council would however remind people, with infants, they should judge the suitability of equipment to their charges and if they believe equipment is unsafe and not use it.


21.   Parking on Pavements in Oxford Road

PP                 Clerk reported the issue to the Community Support Office, awaiting update.


22.   Quotations for CCTV Camera’s at Village Hall:

DC                 Mr Cherry to report


23.   Salting of village pavements on icy days

                      Several complaints had been received regarding “slippy pavements” in and around the village. The Parish Council do not have resources or funds to “grit the pavements”.


24.     Meetings:

a.       Reports from meetings attended by Parish Councillors since last PC meeting

Wednesday 17th December 2014              Local Area Forum (at Cuddington) (JM, DC)

b.       Future Meetings:

Tuesday 24th February 2015   Bucks Funding Fair 5.30pm @ Gateway, Aylesbury

Tuesday 24th February 2015   BCC/CMKA/DCLG at Adams Park, High Wycombe from 10am to 4pm


25.   Correspondence:

a.       Papers to Note:

AVDC Press Release announcing intention to explore a unitary council

Parish Devolution updates 1 and 2 – sent by email to Councillors

Proposed diversion of public footpath No.30, Oakley

AVALC AGM Minutes 2014

NALC Members Details – sent by email to Councillors

BCC Conference invite for Joint Venture with BCC and MKA

News for Parishes – On line – link emailed to Councillors

Guide to planning consultancy Access and Planning Access Query.

Information on Buckinghamshire County Council and Milton Keynes Association of Local Councils and the Department for Communities and Local Government (DCLG) conference.

Letter from Mr J Bercow MP – re church roofing

Affordable rural housing – practical guide

b.       Papers for Circulation:

December - Parish Factsheet from Transport for Bucks (TFB)

LCR Magazine


26.   Planning:


Land at Worminghall Road, Worminghall, Ickford HP18 9UN

The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses.

OBJECTION from OPC – Development Committee refused application.

14/02880/AOP – OAKLEY

Land rear of 25 Oxford Road, Oakley Buckinghamshire HP18 9RD

Outline planning application with access, layout and scale to be considered and all other matters reserved for the erection of five dwellings with associated parking and amenity space provision.

OPC supported the outline planning permission. Pending – going to Development Committee Meeting

14/03216/APP – OAKLEY

Jericho Farm, Oxford Road, Oakley Buckinghamshire HP18 9RG

Variation on conditions 3 of planning permission 09/01672/APP relating to extension of two year period from July 2014 for construction of earth bunds.

OPC objected to re-commencement of construction of earth bunds – Pending AVDC decision

14/03640/APP – Oakley

Poplar Farm, Oxford Road, Oakley HP18 9RQ

Conversion of existing barn to residential dwelling and conversion of outbuilding into utility room and carport.

OPC decision to be determined – Pending OPC

14/03681/POA – Oakley

Land off Elmwood Close, Oakley

Modification of planning obligation relating to 07/03131/APP in respect of provision and allocation of affordable housing.

OPC supported modification - – Pending AVDC decision

14/03583/APP – Oakley

Bernwode Forest Nature Reserve, Oxford Road, /Oakley, Bucks

Reprofiling existing pond and creation of bund.

OPC decision to be determined – – Pending OPC


27.   Accounts:

EON paid by Direct Debit                                                                                        £153.89 (paid on 11.12.2014 by DD)

Cheques written for month of October & November 2014

Clerks Salary & Expenses                                                                                        £225.00

William Green Litter Picking                                                                                    £10.00

Aylesbury Light Maintenance                                                                                £170.00

BALC – Affordable Rural Housing – pay for posting to PC                                     £1.50

TOTAL:                                                                                                                       £560.39

Accounts to be paid Proposed by Mr D Pearce and Seconded by Mr R Craddock


28.   Any Other Business:

It was reported that some Councillors had been approached from residents of the village saying the Oxfordshire Gun Club at Jericho was getting noisier. Since this had been over the winter period it was likely to be due to the season (lack of leaves, still cold air). Also just because there is gun noise, it is not necessarily the ‘Gun Club’, since over winter months many syndicates would be involved in pheasant shooting.

              One of the Councillors said there was a ladies football team from Long Crendon using the playing field on Saturday mornings. Some members of the team have been seen using the sinks in the ladies toilets of the village hall to clean their boots. It was agreed that this was unacceptable, since hall cleaning is done before this time. Also Oakley United had been approached, two months ago, and asked to seek permission for this use of the Playing Field by an out-of-village team and no request had been received. It was decided to add this to agenda for next month.

              Councillor Mr Rand informed all that AVDC had declared their intention to stand alone and take on the responsibility from BCC for Education, Highways etc.,  discussions took place as to if this was a good idea and Mr Rand said he would keep the Parish Council updated.


Meeting closed at 21:49


Please note these are “Drafted Minutes” at the next meeting on Tuesday 2nd February 2015inutes will be ratified and agreed by Councillors and signed by Chairman Mr J Mole