Parish Council‎ > ‎MINUTES‎ > ‎

December 2015


Held on Tuesday 1st December 2015 at 7.30pm


7:00 pm - Mince pies and mulled wine for parishioners and councillors ahead of meeting


Open question time for Parishioners:    One-person present


1.         Present:  Mr J Mole (Chairman), Mr D Cherry (Vice Chairman), Mr A Finn, Mr D Pearce, Mr R Craddock and Mr M Rand (AVDC Councillor arrived at 8.15pm)


2.      Apologies:

         Councillors Mr P Kilpin and Mrs M Daly. Mrs A Macpherson (BCC).


3.      Minutes of the last meeting:

The minutes of the last meeting, held Tuesday 3rd November 2015, were approved and proposed for signature by Mr D Pearce and seconded by Mr R Craddock


4.      BCC Highways Department / Transport for Bucks (TfB):

i)           Roads

Clerk reported that she had received an email from Mrs A. Macpherson (BCC) informing her that she had written an email chasing up questions asked at the meeting in November.

ii)          Reported road defects:

The Turnpike –ongoing since 2012. No time set on completion, but investigation is ongoing for more resurfacing

Pothole to report outside 23 Oxford Road, Oakley- This has been reported

iii)        Reported pavement defects:

AMc                 Pavement Brill Road/Maple Court still outstanding – reported Aug 2012. – TfB have reported that this is low priority carriageway – Mr Mole pointed out that this is not a carriageway, but a pavement – Mrs Macpherson will report back to TfB  - email sent to TfB copy received from Mrs Macpherson.

Pavement on Manor Road opposite Manor Farm –crumbling – reported Oct 2014 – TfB have reported this as low priority.

Pavement collapsed on Oxford Road, past Village Hall on left on leaving village – reported Dec 2014. No update.

Pavement in College Crescent opposite No.50 - reported Apr 2015 Mrs Macpherson has emailed TFB regarding this matter.

iv)        Reported drain defects:

AMc                 Manor Road drains cover – reported Oct 2014. – This has already been reported to Thames Water in February – a reminder will be sent to them. Mrs Macpherson reported that TfB have had no response from Thames Water and will try again.

Drain cover outside church – reported April 2015 – This will be added to the list of jobs for the

JM                    maintenance team. Awaiting TfB response. Reported as being repaired – Mr Mole to check – has this been repaired?

v)          Other defects

White lining and cat’s eyes at The Foresters reported May 2014 TfB looking at options

AMc                 Clerk has reported to BCC that a tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug 2014. The Parish Council had already ascertained the tree in on Highways land. Highways say this tree is not theirs – Mrs Macpherson to follow up

                         Willow tree opposite Leatherslade Farm ready to fall into road.  Clerk has reported to TfB.

AMc                 NEW: Email from resident re – Bicester Road- Junction with Hill View is crumbling away, due to excessive water collecting at the entrance to Hill ViewMrs Macpherson to follow up.

vi)        Any new defects to report?

PP                     Kerb sets opposite 100 Bicester Road – Clerk to report

vii)    Memorial seats

JM and DC to report on any progress – No progress


5.      Play Area/Playing Field:

i)           Playing Field

                                Multi Use Games Area and Outside Gym: Mr Cherry will follow up for next meeting.


ii)          Acorn Trail (footpath),000

JM                    Update on LAF lighting submission. – LAF submission forms have been completed and returned. Mr Mole will speak to LAF Chairman.

                         Clerk has emailed Mr Haynes re the problem with cracks on the new footpath. Awaiting update.

                         Clerk has received quotation from Mr Haynes on a footpath for the (666 metre) perimeter of the playing field.  Cost will be around £36,000.00

iii)        Dog Waste Bins

PP                     Mr Craddock confirmed we need to order a different fitting kit for this bin – Clerk ordered a post not a fitting kit, will re order correct fitment and return the post.

AF                     Mr Finn will order 10 stickers for the waste bins for next meeting.

iv)     Survey of Playing field:

JM                    Mr Mole will endeavour to get an A2 Size survey copied and laminated.  – on going

v)      Bowling green Peppercorn Rent

PP                     Update of Contract to be passed to Clerk. – Circulation from last month has not yet been returned to Clerk. When it return to get signatures from Parish Council Chairman and Chairman of Bowls Club.

vi)     Wickstead Repair to Children’s Playground

PP                     Repairs have been made. Clerk is waiting for a reply from Wickstead re cost of the repairs carried out.  Wickstead have confirmed that they are looking into the situation. Clerk reported that she is waiting for a reply from Wickstead regarding the pins on the play equipment.


6.      Street Lights defects:

i)           Enquiry underway for quotations for following new lamps:

·       Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road 8 (BT8) – Church entrance – Bicester side. There is an electricity pole in the right place.

·       Middle of Ashfield Rise – no electricity nearby

·       17 Brill Road – no electricity pole nearby

RC                     Update from Mr Craddock – Mr Craddock having trouble getting a meeting arranged due to heavy work load.

ii)          Existing defects

PP                     M1 – still not working – awaiting pole replacement – Clerk to report to Aylesbury Mains Ltd

Elmwood Close lights have been replaced.

iii)        Any new defects to report?

PP                     Light on Bicester Road – opposite Phone box (BT4) – Clerk to Report


7.                      Common Land:

i)           Layby opposite “IBS Site”, Thame Road, “Japanese Knotweed)

Mr Mole reported that he has taken a look at the Japanese Knotweed and it seems to be receding.


8.      Anti-Social Behaviour

None to report


9.      Youth Meeting – held 23rd November 2015

           Clerk reported that she and Councillor Mrs Daly had attended the Youth Meeting in the Village hall and were very pleased to report that 10 children between the ages of 11 to 15 attended.  Discussions took place over pizza and drinks regarding what the Parish Council of the village actually do and how the Parish Council would like to include the involvement of the Youths in the Village. All the children were very enthusiastic about being involved with such things as “Village Tidy Days” Raising Money for Charities, Village Days etc., They suggested that it could be a good idea to meet once a month in the Village Hall from 7pm to 9pm to discuss what’s happening in the village, play music, do homework and other activities.  Mrs Daly and Clerk think this would be a good idea as it would keep the relationship between Parish Council and the children “on going”.  Clerk asked the Parish Council if they were in agreement with the proposal. Parish Councillors all agreed it would be a good idea to start this and see how it progresses. Mrs Daly is a fully registered nurse and is also DBR checked

PP             The Clerk to obtain a DBR check.

                 Mr Mole suggested that as we had now raised enough money (see minute 18 below) to buy the CFR Kit for the First Responder and did not need the contribution that Mrs Macpherson offered from her Charity

PP             It was suggested that we could ask her if the money could be used to help support the monthly meetings.  Clerk will contact Mrs Macpherson.


10.   Churchyard extension

DC           Mr Cherry to update on with Mr Hunter and speak with Church Council re possibility of erecting a gate for   future access.  – No update reported.  Councillor Cherry to follow up.

 Clerk informed all of the Quotation that has been received from Mr Chamberlain regarding the planting of the trees in the Churchyard.  It was proposed by Mr Cherry and seconded by Mr Craddock that we accept the quotation for the planting of the trees and the mulched bark, but not accept the Hedge Maintenance as it was agreed that this was not needed.  The amount charged to carry out the work is £908.00 plus VAT

PP           Clerk to inform Mr Chamberlain of decision.


11.   Plaque for Village Hall defibrillator:

                   Plaque for Mr K Brown – Clerk has ordered.


12.   Traffic Calming Group:

                No meeting has been held, awaiting date from group. Mr Mole reported that meeting will not take place until after Christmas


13.   War Memorial

DC           It is believed war memorial has had its inscriptions enhanced. Mr Cherry to confirm.


14.   Parking in College Crescent

AMc        BCC Councillor Mrs Macpherson to report on progress. – No update received – Mrs Macpherson to follow up.


15.   Door Step Selling

PP           Clerk reported no objections have been received after flyer distribution, so will go ahead with the next step.


16.   Footpath and Rights of Way

             BCC have reported there was a blockage on Footpath 28, as reported, but is having difficulty tracing the owner. Bill Piers, of the Ramblers Association, has however been given permission to clear the blockage. Mr Mole to give update.  Mr Mole reported that as there is difficulty with obtaining information on ownership that Mr Piers will go ahead as planned.


17.   Devolution:

                Mr Finn reported that a quotation had been received from Countrywide Groundmaintenance regarding the start of Grass cutting for highway verges within 30mph zone (except College Crescent as this is covered by Hastoes) plus grass cutting the usual areas like the playing field etc., Quotation stated cost of £240 plus VAT for Highway and £240 plus Vat for Playing Field etc., but if we take out a 3 year contract with them the price will be fixed at £250 plus VAT for Highway and £250 plus VAT for Playing Field etc.

                It was proposed by Mr Cherry and seconded by Mr Finn that we accept the 3 year contract at a cost of £250 plus VAT for the Highways and accept the 3 year contract at a cost of £250 plus VAT for the Playing field etc.,

PP           Clerk to inform Countrywide Groundmaintenance.


18.                   Defibrillator for First Response Team

                Clerk reported that Worminghall, Ickford & Shabbington Parish Council had all agreed in writing to donate £200 per Parish Council towards the new CFR equipment for the villagers first responder.

                Clerk also reported that the “spare defibrillator” and cabinet had been sold to Gawcott Parish Council for the sum of £999.00

PP           The CFR equipment has now been ordered.


19.   “Shabby Oakley”

                Mr Mole visited Horton Cars and discussed the probability of “tidying the arrear on the left as you leave the village towards Thame”. Horton Cars reported that this is “in hand” at present.


20.   Development on Brill Road

                It was reported to the Clerk that no further action on the “Stop Notice” will be taking place at this time.

                Mr Mole reported that “activity” had been taking place today on the site.  Mr Rand reported that he had spoken to The Planning Enforcement Officer involved and she had attended site today and reported that the activity is work taking place to cut down a willow tree and the making of a soak away as they had had trouble with flooding. He also informed the Parish Council that they will however be putting in a pre-planning application.  Mr Mole said that as this is the correct procedure and it will be reviewed like any other planning by the Parish Council.


21.   Housing and Planning Bill

                                Vale of Aylesbury Local Plan Issues and Options Consultation. – Mr Mole reported that housing allocations for the area of Oakley (which is classed as a small village) would be 20 houses. Brill and Ickford are both classed as “large villages” with an allocation of 100 houses. With neighbouring villages possibly growing, the viability of Oakley’s infrastructure could be adversely affected, whereas some development in Oakley, if kept within manageable proportions could be used to ensure we keep or enhance facilities.

JM           Mr Mole will fill in the questionnaire received and return by Friday 4th December 2015.


22.   Rights of way – 2026 Cut-off Date

PP           A letter has been received from Buckinghamshire Local Access Forum about reviewing current Rights of Way. Clerk asked to pass to Mr Gutteridge.


23.   Charlton Services route 30

JM           Discuss halting of Oakley to Bicester Bus Service – This has unfortunately now been halted. Mr Mole has been contacted by Brill and Ludgershall Parish Councils and will have a meeting with the respective chairs.


24.   Meetings:

Reports from meetings attended by Parish Councillors since last PC meeting

Tuesday 3rd November 2015 - BMAKALC AGM Meeting – Not attended

Monday 9th November 2015 – Playing Field Survey Group Meeting– Mr Mole reported that he had attended the meeting and it had been decided to hold an “Exhibition” at the Village Hall on Sunday 31st January 2016 and invite the residents of Oakley to attend.  The Exhibition will show maps of the playing field and possibilities of how we can use the space to benefit the village.  Oakley residents will be asked for their input.

Monday 23rd November 2015 – Youth “pizza & chat evening” – Clerk has reported in minute number 9

Wednesday 25th November 2015 - Town & Parish Council Event – Not attended


Future Meetings:

2nd December 2015 – Scout Meeting – Mr Mole to attend.

Wednesday 9th December 2015 – Haddenham and Long Crendon LAF.  – Cancelled

Sunday 31st January 2016 – 13:00-15:00 – Playing field Options


25.   Correspondence:

Papers to Circulate:


Aylesbury Vale Times

TFB November Bulletin

Open Space Letter for Contribution

Register of Interest for The Buckinghamshire Local Access Forum

Housing and Planning Bill

NALC Subscription increases

Parish Bulletin on Overhanging Hedges and trees.

Email: BCC Budget Consultation – “The toughest decision yet”


26.   Planning:

          Decisions since last meeting:

i)                     15/00418/APP – Oakley 22 Worminghall Road, Oakley Bucks HP189QY Demolition of an existing pre-fabricated garage. Erection of two detached dwellings and detached garages and store. (Amendment to Planning Application 13/03429/APP - Change from pitch roof to flat roof with skylight to rear single storey part of house – (Plot 1) - OPC no objection – AVDC approved

ii)                   15/03167/APP – OAKLEY – 3 Orchard Close, Oakley, Bucks HP18 9QR – First floor side/rear extension over existing garage and part two storey, part single storey rear extension.  OPC - No objectionAVDC approved

iii)                  15/01638/ADP – Oakley – New Farm Oxford Road, Oakley HP18 9UR – Approval of reserved matters pursuant to outline permission 12/00161/AOP relating to matters of appearance, landscaping, layout and scale for the erection of one dwelling - OPC no objection – AVDC approved


Awaiting AVDC decision:

iv)                  14/00519/APP – Worminghall - Land at Worminghall Road, Worminghall, Ickford HP18 9UN. APPEAL. The use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitch together with the formation of additional hard standing and 3 no. utility/dayrooms ancillary to that use and Stable block for the stabling of horses. APPEAL OPC objected to appeal. – Planning Inspectorate on 29th September - No decision of appeal at time of meeting – It was reported by Mr Rand that we are still waiting the Inspectors decision on this matter.   This can take 6 weeks or longer.

v)                   15/02299/AOP – OAKLEY – 58 Worminghall Road, Oakley, Bucks HP18 9QY – Outline application with access and layout to be considered and all other matters reserved for the demolition of the existing dwelling and the erection of two detached two storey dwellings with access, parking and amenity space.  OPC no objection AVDC awaiting decision – This should be received by end of the month. 

vi)                  15/02344/ADP – Land to rear of 25, Oxford Road - Approval of reserved matters pursuant to outline permission 14/02880/AOP relating to external appearance and landscaping for the erection of five dwellings with associated parking and amenity space provision. Returned to AVDC Planning 28.08.2015 –OPC No Objection and 3 support application – AVDC awaiting decision – Mr Rand reported this should be received by 8th December.

vii)                15/02705/APP – Willow Farmhouse, 1 Oakhall Court, Oakley – Erection of stable building for private use with associated hard standing.  – AVDC awaiting decision on amendment but site original planning is AVDC approved

viii)              15/03353/APP – OAKLEY – 10 Fennemore Close Oakley HP18 9QW – Removal of existing conservatory single storey side and rear extension – OPC – no objection – AVDC awaiting decision

ix)                 15/03451/APP - OAKLEY - Willow Farmhouse 1 Oakhall Court Oakley HP18 9UE

x)                  Erection of stable building for private use with associated hard standing (Amendment to planning permission 15/02705/APP.  OPC no objection – AVDC awaiting decision


                New Planning Applications received – out for consideration with Oakley Parish Councillors:

xi)                  15/03524 – OAKLEY – Land at (The Royal Oak) 2 Worminghall Road, Oakley HP18 9QY. Erection of two detached two storey dwellings with access, parking and amenity space. No comments from 6 Parish Councillor Mr Mole had said he needed more time to review this application to ensure the rest of the plot is not adversely affeccted.

xii)                15/03473/APP – OAKLEY – Land adjacent and to rear of 22 Worminghall Road, Oakley HP18 9QY. Demolition of an existing pre-fabricated garage.  Erection of two detached dwellings and detached garages and store Amendment to Planning Application 13/03429/APP for single rear addition to Plot 22A and conversion of side roof into en-suite). 2 Objections from Parish Councillor 4 No comments, 1 no vote.

xi)            15/03709/APP – OAKLEY – 18 Worminghall Road, Oakley HP18 9QA

                Removal of single storey rear extension.  Single storey rear and side extension and loft conversion with alterations to roof including dormer window and roof lights. Out for circulation to OPC

xii)                           15/03938/APP – OAKLEY – 20 Manor Road, Oakley HP18 9QT

                Erection of rear conservatory – Out for circulation on 1st December 2015


27.   Accounts:

 Monthly Cheques for December 2015:

SCALOF 06.11.15 (CFR KIT)                                                                                 £1,500.00

Clerks Salary and Expenses (K Brown plaque)                                                    £328.50

Mr W Green                                                                                                                £15.00

Glasdon U.K. Ltd (post for waste bin)                                                                      £74.01 not signed as returning

EON paid by DD 11.11.2015                                                                                   £204.65

TOTAL                                                                                                                     £2,048.15


Accounts Proposed for payment by Mr Cherry and seconded by Mr D Pearce


28.   Any Other Business:

         Mr Rand reported that it was AVDC budget time and although the government have not capped Police but the budget has hit local Authorities.  With this in mind AVDC are going to be “strapped for cash” so he wanted to report that AVDC are looking into ways of raising monies to cover the loss of money given by government.  What is happening is that AVDC are looking at “Going Commercial” and example of this being Brown Bins, we have about 17,000.00 Brown Bin users in the area which helps to bring in an income.  AVDC will be looking at ways in the future to bring in money.


Please note these are “Draft Minutes” and at the next meeting on Tuesday 5th January 2015 minutes will be ratified and agreed by Councillors and signed by Chairman Mr J Mole


Next Parish Council Meeting to be held at 7.30pm Tuesday 5th January 2016 at Oakley Village Hall