for OAKLEY PARISH COUNCIL MEETING
held on Tuesday
5th April 2016 at 7.30pm
Open question time for Parishioners: One
parishioner attended – no subjects brought forward for discussion
Present: Councillors: Mr J Mole (Chairman), Mr D
Cherry (Vice Chairman), Mr P Kilpin, Mr D Pearce. Mr R Craddock, - Clerk to the
Parish: Mrs P Pointer – Mr M Rand (AVDC Councillor) Ms A Macpherson (BCC
Apologies: Councillors: Mr A Finn, Mrs M Daly
The minutes of the last meeting held Tuesday 1st
March 2016 were proposed for approval by Mr D Cherry and seconded by
Mr R Craddock and signed by the Chairman
BCC Highways Department / Transport for Bucks (TfB):
Updates from TfB technician Mr I
Crome (IC) in italics.
Worminghall Road overlay: IC: Previous update “This work will commence sometime between May and August 2016. The parish will be advised prior to
works commencement.” Pending:
DC It was agreed that Mr Cherry will take photographs around 65 to 75
Worminghall Road when it rains to show the flooding caused by the last repairs.
Reported road defects:
The Turnpike (and
–ongoing since 2012: IC: Previous
update “Arrangement is in process to
coincide with potential re surfacing scheme work at The Foresters.” Pending.
PP Bicester Road – Junction
with Hillview. This is crumbling away due to excessive water collecting at the
entrance to Hillview. IC: Previous update
“Any historical imagery that the PC can provide showing standing water at
this junction would be useful” Clerk to send Mr Kipps folder to Mr Ivan Crome.
Worminghall Road/ College Crescent junction –two potholes reported Feb 2016 – reference: 4011628.
IC: Defect does not appear on system. JM to re- raised Ticket Nos: 40015506 and 9.
Brill Road –
reported Feb 2016 – reference: 40012877 Size of pothole 56cm, depth 6cm – COMPLETED.
Brill Road -
reported Feb 2016 – reference: 40012878 Size of pothole 100cm, depth 5cm. – COMPLETED.
Manor Road –
reported Feb 2016 – reference: 40012879 Size of pothole 28cm, depth 7cm – COMPLETED.
– towards Jericho – large pothole on left hand side as leaving the village – Clerk reported ticket number: 40014272.
Reported pavement defects:
Pavement Brill Road/Maple
still outstanding – reported Aug 2012. – IC: Previous update “This is still being considered low priority, therefore remedial
works is likely to take place financial year 2016/2017” Mr Mole emailed to get this done
earlier – COMPLETED.
Pavement on Manor Road
opposite Manor Farm – crumbling – reported Oct 2014. IC:
“This is still being considered low priority, therefore remedial works is
likely to take place financial year 2016/2017”. Pending.
Pavement in College
Crescent outside No.50 - reported Apr 2015. Mrs Macpherson had emailed TfB regarding this
Reported drain defects:
Manor Road drain cover – reported Oct 2014. –
This has already been reported to Thames Water (TW) in February 2015. Awaiting RC to confirm location so
Clerk can re-report. Update given Clerk to report the drain is between Primrose
Cottage and Mr Kerrigan’s property. Clerk has reported this.
lining and cat’s eyes at The Foresters reported May 2014— IC: Previous update “An order will be raised for road
markings and road stud replacement. Update required.
TfB Tree (next to BT10 – opposite Rambler Cottage) needs cutting. This was reported Aug
have said that after looking at the tree it does not meet an intervention limit. Mr Mole has spoken to IC and pointed
out this is not an overgrown hedge/tree, but a tree obscuring a street light. Awaiting
TfB reported that house names and numbers must be visible from the road.
Mr Mole has put notice in Oakley Informer – COMPLETED.
PP B4011 subsidence noticed on both sides in many places of the B4011
between The Foresters and Touchbridge turn – although the road is in Boarstall,
Clerk to report by email.
Oakley Road Signage:
MR IC reported that road
signage (i.e. the signs indicating the road names) in Oakley needs to be
replaced – AVDC responsibility for this.
Mr Rand to follow up and find out who deals with this at AVDC.
List of recent pothole problems reported on 04.04.2016
- Worminghall Road ref: 40015511
– Catsbrain, Worminghall Road ref: 40015513
- Catsbrain, Worminghall Road ref: 40015514
- Jericho Hill, Oxford Road ref: 40015515
- Jericho Hill, Oxford Road ref: 40015516
New road, pavement or drain defects to report:
AMcp Mr Mole reported that there had been 3 sets of
roadworks in Oakley, with traffic lights, in the last week. No notice had been received
by Parish Council regarding the repairs or temporary closures. Ms Macpherson
also commented that she had received no updates on these works. Ms Macpherson
to find out why she and the Parish Council were not informed.
Play Area/Playing Field:
Playing Field Survey: No update received. Chairman asked for this to be
removed from May agenda and added back to the June agenda.
Oakley Football Club:
Mr Kilpin confirmed that the football club will be
reforming next season in a lower league.
Acorn Trail (footpath)
Mr Kilpin reported that the path is in good condition
and cracks are only superficial and not in need of attention.
DC Mr Mole reported that LAF have now agreed a figure of
£3000 towards the new lighting, Parish Council will pay the difference. Mr
Cherry to proceed with engaging contractors.
Dog waste bins
PP/JM Mr Craddock confirmed the Dog Waste Bin had been
erected by the footpath opposite Ramblers Cottage, (98 Bicester Road). There is
no AV number on the bin – Clerk to chase up. Mr Mole will ensure a sign is now
put on the Litter Bin saying “no dog waste”.
Mr Craddock also confirmed that
new lining had been added to the litter bin in the playing field.
Tractor shed base :
ALL Mr Mole said that the
Parish Council should look at what can be done with the old concrete base to
the tractor shed, which is being used for dumping greenery and can not be
mowed. All to give some thought.
Enquiry underway for quotations for following new
Mr Craddock reported that he had now received a budget
price for new street lamps as listed below.
£1,050.00 plus VAT Electricity estimate for connection between £400 and £800. This would mean an estimate of £2000 plus VAT.
It was decided to leave this on the
Agenda for future discussion.
Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester
Road 8 (BT8) – Church entrance – Bicester side. There is an electricity pole in
the right place.
Ashfield Rise – no electricity nearby
17 Brill Road –
no electricity pole nearby
New Light defects:
PP Light out on Oxford Road, just past Village Hall. Clerk to report.
Seat outside Oakley School, Worminghall Road
Mole reported that he has fitted a new wooden slat and repainted the ‘Beatrice
Gladdy dedication’ bench.
More yellow graffiti
had been reported around the village during March.
Mr Mole reported that the Oakley Relief In Need Charity
has agreed to support payment for the Village Hall to cover maximum of six
meetings. It was agreed by then the
Youth Team should become self-sufficient.
Clerk reported that the hall has been booked for the
following dates and all youths have been informed.
Monday 11th April 2016
Monday 9th May 2016
Monday 20th June 2016
Monday 11th July 2016
Discussion took place for possible help that the Youth
team could give to the village:
Graffiti in Bus Shelter
Litter picking along verges
“Clean for the Queen” campaign
PP/MC The clerk will attend meeting with Mrs Daly and will
report back at the next Parish Council Meeting.
PP Clerk has still not received DBR check.
Clerk reported that Mr Chamberlain has agreed to spray
weeding area free of charge.
DC Mr Cherry reported that he will obtain two quotes for the
seeding. Mr Mole asked for assurance that the area is usable for the Victoria
Cross pavement commemoration in April 2017.
PP Mr Mole reported that Mrs Porter had very kindly
donated the sum of £908 for the hedge laying at the Churchyard, which has been
completed. Clerk to write a thank you
Plaque for Village Hall defibrillator:
Mr Mole reported that
the plaque for Mr Ken Brown has been officially
unveiled on 12th March and attended by his daughter.
DC Mr Cherry confirmed this work has not yet taken place.
Mr Cherry to chase.
Parking in College Crescent
The outcome of the site meeting was that there is no BCC
money to take this forward, Mrs Macpherson agreed with this and although
disappointing there is no more progress to be taken by Oakley Parish
Council. Mr Cherry did remind all that
it had been suggested during the meeting that as people moved out the Bungalows
that a drive could be installed before the new tenants took over, but this
could be a very long process. Mr Mole
said and all agreed that the only way forward is for the residents to keep
writing with their complaints to TFB.
Door Step Selling
PP Clerk is waiting for
reply for Trading Standards, to be chased.
Defibrillator for First Response Team
Mrs Daly has emailed and awaiting a response.
PP Clerk waiting for
cheque from Ickford Parish Council.
JM Mr Mole informed all he
was unable to attend the meeting on 3rd March 2016, but Mrs
Macpherson informed all that at the meeting it was decided to gather
information regarding two community buses.
There are two available to buy at present. It was also discussed the possibility of
using taxis. Further discussions are
needed with BCC and Brill Parish Council.
Listing of The Royal Oak
Mr Mole informed all that he thinks this is not worth
pursuing any further. All agreed. Clerk
reported that no answer had been received from Aylesbury Vale Brewery or their
Agent for joint approach on the development of the site.
Mole reported that there has been no word on the next cluster meeting date.
DC It was agreed that Mr Cherry will attend the Safety
Overview meeting at 4pm at the Council Offices on Wednesday 13th April
2016. He will be accompanied by a
representative, Sam Rodney, from Countrywide Maintenance Ltd, who has confirmed
to Clerk that he will attend.
Oakley C of E School building plans
Mr Mole reported that are only concerns are
over the parking.
Parking in Elmwood Close
Complaints of almost
permanent parking on pavements, especially odd-numbered houses 1, 3, 5, 5a and
7.Clerk confirmed that a letter to residents of these houses had been sent.
43a Bicester Road
Grassed area, turned into mud patch by construction
vehicles. Clerk asked to write letter, asking resident to re-instate the rutted
grassed areas on both sides of his driveway to a satisfactory condition. Clerk written, waiting reply.
Parish Council PC/Laptop
Mr Kilpin informed all that
when he attended the Accounts training course for Parish Council, he was
informed that it might be a good idea if all Parish Councils provided their own
Laptops or PC’s to Clerks. Discussions
took place regarding the purchase of a Laptop/PC but it was decided that as
Clerk was more than happy to carry on using her own Laptop for the Parish
Council, there was no need to change this.
Applications for New Homes Bonus Funding:
MR It was agreed that Mr Rand will check on what
funding has been granted for this project and report back to Parish Council to
give Councillors more idea of what can be funded.
Kissing Gates/Replacing Styles on Footpaths
PP Discussion took place as to removing the kissing gates
on footpath OAK/19/2 and using at footpaths OAK/15/4 and OAK/12/6. It was decided that this would be requested
from Rights of Way Department by Clerk.
Commemorative Medal Order – Queens 90th
reported that she has ordered 90 medals for the school and is waiting delivery.
JM Mr Mole reported that the Parish Council have received an anonymous
donation of £200 towards the cost. Mr Mole to write a “thank you” letter
Annual Parish Meeting on 3rd May 2016
PP Mr Mole asked the Clerk to call for papers, accounts, charities and
Oakley Clubs to send in their annual reports for the Annual Parish Meeting
(APM) next month.
meetings attended by Parish Councillors since last PC meeting
Thursday 3rd March 19:30 Community transport event,
Waddesdon – Mr Mole was unable to attend.
March 15:00 ‘Official
unveiling’ of Ken Brown memorial plaque.
DC Wednesday 13th April 2016 16:00 T2 Devolution – Safety View Meeting
JM Saturday 23rd April 10:00 Buckinghamshire Remembers WWI – JM to attend.
PK/PP Wednesday 27th April 2016 Audit Training – Mr Kilpin and Clerk to attend
PP Wednesday 4th May 2016 Agendas
and Minute Training – Clerk to attend
update of Bank Changes
New Planning Consultations:
Decisions since last meeting:
15/04333/APP - Royal Oak PH
2 Worminghall Road Oakley Buckinghamshire HP18 9QY Two storey side and rear
extensions and alterations to the existing building and its subdivision to
create two 3-bedroom properties with parking and amenity space. OPC objected. Planning REFUSED in February
b. 15/03938/APP – OAKLEY – 20 Manor Road, Oakley HP18 9QT Erection of rear
conservatory. OPC “no objection”. Approved by AVDC 20.01.2016
– 4 Mill Road, Oakley, HP18
9PX – Two Storey Extension – OPC no objection – Approved by AVDC 18.03.2016
– New Farm, Oxford Road, Oakley HP18 9QT – Erection of detached
dwelling with access parking and amenity space (amendment to planning
permissions 12/00161/AOP and 15/01638/ADP – OPC no objection – AVDC refused 26.03.2016 – no reason for refusal on AVDC website.
AVDC or Planning Inspectorate decision:
15/02299/AOP – OAKLEY
– 58 Worminghall Road, Oakley, Bucks HP18 9QY – Outline application
with access and layout to be considered and all other matters reserved for the
demolition of the existing dwelling and the erection of two detached two storey
dwellings with access, parking and amenity space. OPC no objection – AVDC awaiting decision. Determination date 17 November 2015.
15/03473/APP – OAKLEY – Land adjacent
and to rear of 22 Worminghall Road, Oakley HP18 9QY. Demolition of an existing pre-fabricated garage. Erection of two detached
dwellings and detached garages and store Amendment to Planning Application
13/03429/APP for single rear addition to Plot 22A and conversion of side roof
into en-suite). OPC: 2 Objections from Parish Councillor 4 No comments,
1 no vote. AVDC
Awaiting decision. Determination date 18 December
16/00141/AOP – Outline Planning Permission for 12
houses adjoining Elmwood Close. OPC
decision No objection 1 – Support –3 – opposed 2 – abstain 1 Returned to AVDC
24 February 2016 .Waiting AVDC decision, no determination date.
16/00617/APP – Oakley – British Timber Yard, Thame
Road, Oakley HP18 9QQ. Variation to permission 13/03391/APP to add motor
vehicle sales and display to the current use of the motor vehicle MOT testing
and maintenance garage with displays and additional car parking spaces on
adjacent premises. Returned to AVDC 24 March 2016 OPC all opposed application. AVDC Awaiting decision. Determination date 14 April 2016.
PP Clerk informed all that she has received a response
from Melanie Rose to take over our “end of year accounts” at a cost of £12.80
per hour plus travel. It was agreed by all Councillors to employ Ms Rose in
this role. Clerk will arrange.
PP Clerk reported that she could not find an “Asset Register”
within the Parish Council filing cabinets.
Mr Kilpin suggested that assets would have been listed within our insurance
policy. Clerk will check.
Monthly Cheques for February 2016:
Clerks Salary and
EON paid by DD
Mr W Green Litter
Mr A Finn expenses –
Web Domain annual payment £ 15.00
Proposed for payment by Mr D Cherry and seconded by Mr
Any Other Business:
DC Mr Pearce reported the telegraph pole in the playing
field, with football floodlights on, has been looked at and feels secure. Mr Cherry to check.
PP Mr Kilpin reminded all that the amount of money in the
Oakley Parish Council also holds a “ring fenced” amount £5000. Clerk to ensure
future monthly statements reflect ring-fenced funds.
JM Mr Cherry informed all that Mr Mole and he had been
informed that Cherwell District Council has received a Planning Application for
a 750,000 square feet warehouse complex and Distribution Centre is being built next
to the A41 between the Ambrosden turn and Hughes Scrapyard. There will also a proposed
3,500 houses at Wretchwick Farm. Oakley should be concerned with regards to
traffic using the B4011 through Oakley (and Long Crendon) when diversions are
in place as most of this traffic would be heavy lorries. Mr
Rand said he will check if BCC or AVDC have been informed of this. Mr Mole will
send a suitable response to Cherwell district Council and also pass on relevant
details to Mr Rand and Ms Macpherson
JM Mr Mole reported that
Gigaclear are digging up verges and driveways along Worminghall Road, and said
the plan is just to lay a Superfast broadband cable THROUGH the village so as to
supply Worminghall and Ickford with fibre. Oakley will be inconvenienced by
this development and the residents to the North of the B4011, who do not have
access to BT’s OpenReach superfast broadband, are angry that they will not
benefit from this. Mr Mole will pursue the issue with Connected Counties, Bucks
CC and Gigaclear.
Mr Mole suggested would it be worth advertising in the
Oakley Informer re jobs that need doing in the village? It was decided to discuss at next meeting
after Mr Cherry has attended the T2 Safety Overview.
PP It was also agreed to put back
the ‘Protection of Common Land” onto next month’s agenda.
Meeting ended at 08:55pm
The Annual Parish Meeting to be held at
7:00pm on Tuesday 3rd May 2016.
It will be followed by the Annual Parish
Both meetings to be held at Oakley Village