Parish Council‎ > ‎MINUTES‎ > ‎

APM 2010






held on

Tuesday 4h May 2010


Present:   Roy Fennell (Chairman), John Mole (Vice Chairman), David Cherry,

                Andrew Finn, Paul Kilpin, Derek Pearce

                 Plus:  8 Parishioners


Minutes:  Marilyn Kingsnorth



Apologies were noted from:

Graham Hopcroft



Minutes of the Last Meeting

The minutes of the Annual Parish Meeting, 5th  May, 2009, were noted and   approved as an accurate record of the proceedings and signed by the Chairman.



Matters Arising

There were no matters arising from the previous meeting.



Chairman’s Report

Parish Council Chairman, Mr Roy Fennell, welcomed everyone to the meeting and extended his thanks to his fellow members of the Parish Council and Parish Clerk.

The new affordable housing development has finally reached completion and the footpath along Elmwood Close has been built.

The Chairman thanked John Mole for the work he had done in trying to keep the Bicester bus route through Oakley.

The purchase of the piece of land  along the Oxford Road is nearing completion.

The development of Jericho Farm has been quiet of late but the lorries will be returning when a decision has been made on the planning applications.

Bucks Recycling are moving out from the Worminghall Road site but whilst this premises has the licence another recycling/waste disposal firm could move in.  Oakley Parish Council will keep up the pressure on Aylesbury District Council to review the situation concerning business use.

The design and installation of the new  pedestrian refuge traffic island over Bicester Road near the junction with Manor Road is ongoing.  The Chairman thanked Oakley Traffic Action Group for their work on the vehicle activated traffic signs.

The potholes around the village are a constant concern.  John Mole has listed over 80 within the village boundary.  The Parish Council report these regularly but due to the severity of the winter AVDC and BCC have been unable to cope with the volume of defects.



County Councillor’s Report

No report received.



District Councillor’s Report

l       This last year has been a challenging but rewarding one.

The new Waterside Theatre is due to open in October replacing the Civic Centre.

Aylesbury Vale Community Trust has been formed to manage the Aqua Vale and Swan Swimming Pools and Fitness Centres.  By forming a Trust there is quite a financial saving to be made.

A joint partnership has been made between Aylesbury Vale District Council and private investment to form Aylesbury Vale Estates (AVE) to manage the commercial and industrial units that the Council had run and maintained.  There are about two hundred tenants and this brings in a substantial income for the Council.  The property portfolio had not received investment to maintain and improve as necessary.  This new partnership will address the problem and improve the profile and, as a consequence, the revenue will grow.

Aylesbury Vale District Council has many mandatory duties including licensing, planning and development, environmental, housing benefits, housing benefits, housing, leisure, refuse collection and recycling.

Regarding refuse collection, this last winter was a challenge at times when the snow restricted, or even prevented, its collection.  The Council has a fleet of thirteen refuse lorries, four of which are used for general collection, six for recycling and three glass collection.  It is proposed to buy eight new lorries which are currently leased, at a cost of £170,000 each, making a total of 1.4 million pounds.  As a matter of interest, the lorries, on average, visit the Tip twice a day to empty.

On a completely different subject, you may be aware that there was a Rally in Aylesbury by the English Defence League and a counter demonstration by the Unite Against Fascism.  This involved the District Council working with other bodies, such as Thames Valley Police in a lot of planning, consultation and expenditure.  The Saturday Market was cancelled, the bus station closed, Aqua Vale Swimming Pool closed, the Civic Centre car park was seconded by Thames Valley Police for their operations.  I understand that they had drafted in about 3000 extra police.  Aylesbury Vale had to supply items such as barriers, portaloos, and the clearing and tidying up after the event.  I understand that the event took place and, apart from a few isolated incidents towards the end of the rally, there was not serious trouble.

I hope this has given an overview of some of the Council's actions over the past twelve months.



Parish Council Accounts

The unaudited accounts for 2009/20010 were circulated for general discussion at the meeting.



Charity Accounts


Oakley Relief in Need Charity

Councillor Mole, trustee of the Charity, reported that the annual accounts he had to report are from the audited 2009 accounts; they are in the process of being audited. As a result only rounded figures will be included

The assets of the Charity stand at £81,000, with an income of £16,000. Income comes from rental of Charity lands (£10,000) and rent received from T Mobile for the mast they have erected on land owned by the Trust (£5,000).

Breakdown of monies spent in 2009

£7,000 to Oakley Church for new path

£1,900 for further education grants (£200 given for books to each undergraduate and £100 for subsequent years)

£1,500 for Aid Call telephones (around 18 telephones)

£1,500 for Hospital, Doctor and Health Centre Transport

£820 for Christmas parcels delivered to pensioners in Oakley

£750 for Christmas monetary gift to Oakley applicants.

£300 for Long Crendon Day Centre

At this point Mr Mole publicly thanked Mrs Win Cherry for organising the hospital transportation.




Harts Charity

Mr. Mole, the Chairman of the Charity, reported that this Charity was primarily for “Apprentice Boys”, with a balance of £51 in the account. It has no income and has not distributed any moneys over the last ten years. This Charity is going to be wound up after advice from the Charity Commission.


Poor Piece Charity

Mr. Mole, the Chairman of the Charity, reported that the Charity receives around £500 per year from rental of Charity Land. This is wholly distributed to 20 ‘needy’ widows and widowers in Oakley Parish at Christmas.



Reports from Local Organisations


Afternoon Club

Chairperson:  Cleo Burgess

The club as a whole is thriving.  In financial terms the club is in the black which enables us to continue to subsidise club trips and also arrange speakers for our monthly meetings.

Following an increase in new member applications the previous year, unfortunately our membership had dropped slightly this year as a result of ill health and some members moving away from the area.  We do however currently have 63 members attending from a variety of villages in the vicinity such as Brill, Worminghall, Chilton, Piddington, Luggershall, Bicester and also as far a field as the town of Aylesbury.

The committee consists of the following villagers:  Chair: Cleo Burgess, Secretary: Susan Barton, Tresurer: Jill Cherry, Dorothy Brown, Sue O'Donnel, Chris Yates and Wyn Cherry.

Activity Programme for the coming year

1st April 2010

2.00pm Birthday Tea followed by a talk from our Community Police

4th May 2010

Trip to St Tiggywinkles Animal Rescue Centre followed by lunch at Common Leys Farm

13th May 2010

2.00pm VE Day Memory lane 1940s Theme Afternoon Tea, cakes and sandwiches, 40's music and dancing by Walt & Marilyn Kingsnorth

3rd June 2010

2.00pm James Michelle Sing Song

1st July 2010

2.00pm Strawberry Tea with Oakley School Children

5th August 2010

1.00pm Barbecue

2.00pm RSPB Barry Oxley Talk on Sumatra - Saving the Rainforest

2nd September 2010

2.00pm Chrissies Owls

7th October 2010

2.00pm Simon from Jones and Jacob Antiques – members bring an item

4th November 2010

2.00pm Sausages & Cider Tasting – Dorothy and Alistair Brown

2nd December 2010

Shopping Trip to Westfield at Shepherds Bush allegedly the largest Shopping Centre in the UK.

16th December 2010

1.00pm Christmas Lunch provided by the Chandos Arms

2.00pm Entertainment – Elvis Impressionist and Disco

4th February 2011

1.00pm Chinese New Year Theme

4th March 2011

1.00pm Fish and Chips

2.00pm Beryl Hulbert Slide Presentation on Egypt




Friends of Oakley School

Chairperson:  Nicky Bennewith

It has been a busy year for the Committee with a number of activities taking place to raise money for the school.

Events that were held included a Family Bingo evening, a Christmas Bazaar and a Dance.  We also managed to be put forward for the Waitrose 'Community Matters' initiative and the village support for this has been much appreciated.

The final major fundraiser of the school year will take place on 22nd May when we will be holding a Murder Mystery May Fayre at the school.

All the events this school year have been well supported and the money raised were put towards the new outside classroom and re-vamping the library.  Money was also spent on coaches to the Aylesbury pantomime and a Christmas Entertainer.

Friends of Oakley School would like to  thank all those who have continued to support the events which enable us to enhance the school environment for the children.



Oakley Football Clubs

Secretary:  Andrew Durndell

We have had another good season of football.  We had 78 players signed on this year.  The reserve team won their league – Division 3 of the Oxford Senior League – and the first team finished mid table of Division 1.

The weather seriously hampered our season.  We had to call off 9 home games because the pitch was waterlogged, consequently we had a serious backlog at the end of the season.  We very much hope that with the co-operation of the Parish Council and the Football Foundation some work can be carried out to improve the drainage although we accept that this winter was exceptionally wet.

We successfully applied for a grant from the Football Foundation for new goal posts which will be in use next season when we intend to rotate the pitch back to its original position.

The club was reformed in 1961 and has played continuously since then.  Next year will therefore be our 50th anniversary making us Oakley's longest running club.  We are hoping to hold a celebration and would welcome help from any villagers or old players who may be able to provide photos or other memorabilia.

Oakley United Football Club would like to request permission from the Parish Council to play their home matches on the pitch at Oakley next season.


Oakley Informer

Editor:  Melanie  MacKenzie-Aird

After a shaky start to the year the Informer now has funds to last the year.  We lost a few subscribers, but not a significant number.  As long as all the contributors continue to give their time each month, we are in a good shape now.

I intend to do an advertising mail shot in the Autumn, to all who are not current subscribers and possibly arrange a fundraising event to safeguard the Informer's future.



Oakley Social Centre

Report by Andrew Finn

The new doors have now been fitted.  The kitchen project has been completed and just awaiting decoration. The flat roof on the front porch is the next job which will be started tomorrow.

The old stage is to be replaced by a new removable stage in the coming year.

Pre-School have relocated to new premises at the village school thus cutting some of the revenue however the committee have maintained a small profit on the running costs.



Short Mat Bowls

Chairman:  Rod Chappell

We are having another year with steady numbers attending both Wednesday evening and Friday afternoon sessions – sixteen to eighteen members being typical.

Finances are reasonable healthy so we were able to make a contribution to the purchase of the new stage.

The installation of the stage was carried out without affecting our sessions for which we are grateful.  We applaud the new flexible features, although when our bowling becomes a little wayward, we occasionally lose one underneath.  It is fortunate that we have a couple of lithe OAP ladies who can still crawl enough to retrieve the offending article!

Our Secretary has managed to obtain a grant from AVDC towards the purchase of additional equipment.  The main part a new mat, arrived a couple of weeks ago.  We now need to learn a new technique of bowling as this mat has a thicker base and our bowls run quite differently than on our existing mats.

An evening challenging Brill Bowls Club recently was enjoyable even though we lost and our annual internal “Tournament” was very successful.

As we now have the capability of using three mats, new members to our friendly club will be made very welcome.  We all treat the evening as a bit of light entertainment and winning is not the sole objective.  Our programme is for Friday afternoons all year round and Wednesday evenings during the winter and spring.



Oakley School

Chair of Govenors:  Susan Anderson-Lewis 

I am delighted to report that Oakley School commenced this academic year with an Ofsted inspection which netted very pleasing results.  Our commitment to tracking, assessment and challenge along with a creative curriculum, exciting teaching and inspirational leadership underpins these results.  An Outstanding result in our SIAS inspection was received only a few weeks later which also acknowledged our close relations with St Mary's Church and the community.  The school was awarded Investers  in Families accreditation and is working on sustainable and eco schools initiatives.  Throughout the year, the children participate in charity fundraising events to help those less fortunate.  We are continuing the Personalised Learning sessions which have enabled all children to further access challenging activities.  The school also launched its creative curriculum and held various themed weeks including the environment and economic well being which support learning across the subjects.  Building Learning Power and Assessment for Learning are also becoming embedded.  The school website and VLE have come into their own this year, especially during our snow days!  Recently, our Year 5/6 representatives did themselves proud in the Young Enterprise business forum and the Wheatley Partnership Lit. Quiz.

Staffing changes included Mr Manuel and Miss Collucci who joined us as teachers for years 3 and 4.  Miss McDonald teaches Class 2 whilst Mrs Thomas and Mrs Cook share the teaching of Class 1.  Miss Montgomery, as acting deputy, has taken over Class 4 (years 5/6).  Mrs Tate continues to teach modern foreign languages; Mrs Joyner covers PE; and Mrs Turner has taken on music instruction.  We also want to mention our profound sadness in the loss of a former teacher, friend and neighbour, Mrs Price.



Our travel plan annual report was submitted and the school has maintained its commitment to sustainable travel initiatives including the Walk to School Weeks.  We continue with our regular free bike maintenance sessions and Footsteps training.  Mutual village road safety issues were discussed in a recent meeting between the school and Oakley Traffic Action Group representatives.  Our local PCSO, Sue Jones visits the school regularly and cheerfully supports our junior road safety officers.  In fact, PCSO Jones has cemented her commitment to the community by recently becoming a governor for the school.  Rev David Kaboleh also joined the Governing Body as foundation governor.  We would like to thank departing governors, Margaret Pye, Ian Martin, Shane Angus and Jacqui Lewis for their contributions whilst serving on the governing body.  Additionally, we are looking forward to Emma Knight (parent governor) and Natalie McVeigh (foundation governor) taking up their new posts as well.  The school continues to celebrate Harvest, Christmas, Easter and the leavers service at St Mary's with Rev Kaboleh also leading assemblies at school.  Christingle, Nativity and KS2 performances are also held at the school.  We are pleased to have Oakley Pre School onsite and to participate in some of these activities as well.  The Rt Hon John Bercow, visited the school for another Question Time and to open our new fabulous outdoor classroom.

The school continues running a myriad of activities, clubs, councils and trips to enhance the children's educational experience.  These range from visits to museums, music festivals, pantomime, our partner school, networked learning and sporting events.  Mrs Ellis and Mrs Durrant continue to run the ever popular wildlife club.  Mrs Ellis is also hoping to entice junior gardeners with the newly constructed, easy to manage raised beds.  Drama Club, Guitar Tuition and Out of School Club are offered after school along with numerous lunchtime clubs.  Having just held our annual maypole dancing, we are anxiously awaiting the prospect of warmer weather and the opening of our swimming pool.

We welcome all Oakley village residents and the wider community to the FOS Summer Event to be held on Saturday 22 May from 4-6pm.  And finally, I would like to thank Jo Garlick, headteacher and all her staff as well as the Friends of Oakley School and kindly volunteers for their continuing support and hard work.



Scout Group

Report by Nina Kilpin, Beaver Leader

The future of the Scout Group in Oakley is looking better than last year with a slight increase in numbers.  It has been an active year and it is hoped that this trend will continue.



Parochial Church Council

Chair:  Mr David Cherry

This year, the church has continued to be an important part of life in Oakley.  The regular Sunday programme of worship provides a spiritual service for our congregation and the church is also used for weddings, christenings and, sadly, some funerals.

Projects completed this year include the beautiful newly laid church path and the repair and replacement of certain windows, including some stained glass.  The next large project currently being planned is to improve the heating within the church.

Like most organisations in Oakley, the successful running of our Church is down to a small group of very hardworking people.  However, where we differ from most other groups in the village are the sheer amounts of money that we have to raise every year purely to pay our way.  For example, this year we need to find about £11,000 just for the Parish Share, insurance, heating and lighting.  Unfortunately, in order to meet these basic costs, we will have to come up with more innovative ways to raise money.


Thanks to our volunteers, including cleaners, flower-arrangers and grass-mowers, we have one of the best-kept churchyards in the area and thanks should go to all involved in the running and maintenance of our church, both inside and out.



Oakley Pre-School

Report from Mrs Viv Webb (Joint Supervisor):

The last twelve months have been something of a roller coaster ride for Oakley Pre-School.  This time last year we were going along nicely with 19 children attending 68 sessions between them.  Twelve of these children have left to start school and with only five joining between September and Easter we started 2010 with only thirteen children on roll attending 39 sessions per week.

This obviously meant a big drop in our income which would have been less than our running costs had we not taken action to address this problem.  In order to keep Pre-School running the staff agreed to start the new academic year with both a cut in pay and reduced working hours, the committee tried to do what they could to increase fundraising.  The credit crunch had hit Pre-School!

Things were not looking good at all for the future, but slowly we began to get enquiries from families who were planning to move to the village.  We held an open day in March (there will be another tomorrow), this brought in several new children.  So we have started the summer term back up to 19 children attending 60 sessions per week and a list of names who will be looking for a pre-school place in the next year.

It has been hard to stay motivated at times but we have continued on a rolling programme of staff training and tried hard to keep what we offer the children both interesting and challenging so they are as prepared as they can be when they leave us and move on to school.

It was a great relief to us all that our OFSTED inspection in October 2009 gave us a “good” rating with some outstanding features.  As a pre-school we get no prior notice of an inspection, we only find out it's going to happen when the inspector walks in through the door.

We currently have a very small committee but they have done their best to support us through these difficult months and should be commended for that.  Getting a new committee together for the next academic year is our next challenge.  Parents have so many calls on their time these days, most work if only part time, so volunteering to manage pre-school is a big ask!  If anyone here knows of someone who would be willing to become a committee member do let us know.  You do not have to be a parent of a pre-school child, just willing to help and spare a few hours of your time to keep this valuable village resource functioning.  We are particularly in need of people with some knowledge of accounting as the treasurer's job is crucial to keeping things running smoothly.



Oakley W.I

President:  Melanie Mackenzie

We lost two members at the beginning of the year and gained two new members.  We have a year of talks and activities planned and always hope to attract new members.  As a club in the village we appreciate all the improvements to the hall and feel proud to welcome strangers to such a lovely facility.

We shall be holding our annual fundraiser in December when we host an evenings entertainment in the Village Hall with the Marsh Gibbon Silver Band.



Oakley Garden Club

No report received





Oakley Allotment Society

Report by Treasurer John Creese

Oakley Allotment Society is enjoying something of a renaissance.

Original membership in 1976 was 36 with a waiting list. Our low point some years ago was 7 members but we are now up to 23.

Most plots are well kept but people have varying time available and as long as there is some sign of activity we tend to let members get on with things in their own way.

Last season was generally good. Most people appear to have done well, the main failure was potato and tomato blight brought on by the wet summer.

We are all engaged in an on going war against rabbits, deer, pigeons, pheasants etc, as well as the usual insect pests and crop diseases not to mention the weather. There are still plots available if anyone would like to join us, they are however totally uncultivated and will be very hard work.



Oakley Players

Report by Kelvin Turner

Oakley Players has now put on five successful pantomimes in the last five years.  During that time we have created a firm base from which to develop our skills and widen our appeal.  This year, we have also renovated the Oakley Revue – comedy by the people for the people and to much acclaim.

Our aim is to continue to seek ways of providing entertainment of good quality from a village group, tailored for the residents of Oakley.  Uppermost in this is our belief that the provision of an attractive and well-adapted village hall is a vital focal point for village life.

Our profits are always ploughed back into new performances and any excess invested in equipment for the improvement of the hall's facilities such as the professional lighting installation.

Over the coming years it is our intention to widen the types of performance we offer, while continuing to hold to the principle of providing entertainment for the village, by the villagers.

We are currently seeking new blood to help run the organisation and even the performances and welcome an approach from anyone interested in helping us fulfil our aims.

We thank the Chairman of the Parish Council for allowing us an opportunity to update you on the Oakley Players.



Oakley Traffic Action Group

Report by David Bourton

Some real strides have been made by the Group in terms of traffic calming, namely:-

Produced a detailed village survey into the needs for traffic calming  in Oakley over 50% of the forms were returned with 81% of parishioners voting for Vehicle activated signs. OTAG looked at various schemes, but the others were rejected on the grounds of cost, noise and possible traffic jams.

The Parish Council asked OTAG to explore means of funding moveable Vehicle Activated Signs.

We actively sought funding for traffic calming from A.V.D.C., Aylesbury Vale Community Chest, Buckinghamshire Community Action Group and WREN.

A.V.D.C's Lynne Maddocks, tried to find funding for us from European web sites and in particular The Road Safety Partnership Scheme and Transport - Energy - Urban Mobility Grant, without any success, supporting our conclusion that funding must come via the Parish Council. OTAG has no means of funding the schemes, which would cost approximately £8,000 - £9,000.

We have managed to get a voluntary 20 mph speed limit  for Bucks Recycling and Churchill vehicles that pass through the village.  We've also had a significant input into the new generation of Sat - Navs which direct articulated vehicles away from pinch points, unsuitable roads and bridges etc.  Also in getting the “ unsuitable for HGV notice ” at the foot of Brill Road.

We have always attended the local area forum meetings along with neighbour action group meetings  and sharing ideas on traffic calming. The meetings agreed, both in 2009 and 2010  that the main focus should be traffic calming.

We have actively supported Thames Valley Police, in their various traffic calming measures, but also  by manning SIDs in the village .

We have encouraged the school to participate in safety measures and producing posters, whilst forging links in helping them with “ Footsteps ”.

We highlighted the problems of motorcyclists on the B4011 to the media and secured changes to the website that extolled the virtues but not the dangers of riding the B4011; supported village clean up initiatives, local campaigns against excessive lorry movements; maintained an update on our activities in the local press and the Oakley website; pressed for a 20 mph limit outside the school; maintained  links with Bucks C.C. the police and our local Councillors and M.P.

Current aims are:

To see the traffic island crossing on the Bicester Road built as soon as possible.

To see the 20 mph limit in place outside of the school

To see the introduction initially of 2 Vehicle Activated Signs with 4 posts around the village. This can only be achieved by the Parish Council, by either increasing the Parish precept or by attracting funding from the local area forums. This is more likely to be achieved if a member of the Parish Council  attends each of the four annual meetings. It was suggested at the last LAF meeting that OTAG attended, that if the Parish Council contributed towards the cost of the Vehicle Activated Signs, that funding from the LAF budget might be looked at, more favourably.

Future plans are:

To continue to maintain an awareness of traffic calming issues and innovations.

To campaign for desirable improvements in terms of traffic calming

To maintain a presence at LAF and NAG meetings.

To monitor the progress and have regular inputs to Oakley Parish Council meetings in support of traffic calming of the Traffic Survey objectives.

To continue to support the Thames Valley police initiatives and SID activities in the village.

To liaise with Ford village society  to our mutual advantage, with regard to traffic calming measures. A pilot scheme of moveable Vehicle Activated Signs is being carried out at Ford.

To ensure the media and our supporters receive regular updates on our activities.

To achieve the narrowing of the Brill Road at the junction with the Bicester Road.



Any Other Business


Speed Review

 A long discussion was had with parishioners on this subject, it was agreed that the Clerk would ascertain the procedure that will take when the Consultation proceeds and keep all parishioners fully informed through the Oakley Informer and the village notice board.





                           The Meeting closed at 8.30 pm.