Parish Council‎ > ‎MINUTES‎ > ‎

APM 2009






held on

Tuesday 5h May 2009


            Present:   Roy Fennell (Chairman), John Mole (Vice Chairman), David Cherry,

                              Andrew Finn, Paul Kilpin, Derek Pearce

                            Plus:  11 Parishioners          


            Minutes:  Marilyn Kingsnorth




Apologies were noted from:

Graham Hopcroft

District Councillor Michael Rand



Minutes of the Last Meeting

The minutes of the Annual Parish Meeting, 6th  May, 2008, were noted and   approved as an accurate record of the proceedings and signed by the Chairman.



Matters Arising

There were no matters arising from the previous meeting.



Chairman’s Report

·         Parish Council Chairman, Mr Roy Fennell, welcomed everyone to the meeting and extended his thanks to his fellow members of the Parish Council and Parish Clerk, with particular note of the works done by Mr Bob Wheeler on the accounts.

·         The new affordable housing development is nearing completion although the Parish Council has not been informed or included in the decisions regarding allocation.  The original intention had been houses for Oakley people, however it seems that the allocation will now be made from the AVDC housing list without consultation with the Parish Council.

·         The Parish Council has purchased some further land at the Glebe as new burial land.

·         The design and installation of the new  pedestrian refuge traffic island over Bicester Road near the junction with Manor Road has been agreed .  Money is available from the Parish Council but with the recent changes in Highways management the new Ringway Jacobs partnership is not yet fully operational.

·         The Parish Council are in negotiation with AVDC to buy the piece of land on the Oxford Road.  This will ensure the land is kept for the Playing Field and no further development will take place.

·         The long awaited new signs around the village have now been installed. 

·         New play equipment has been installed.  Two items, a roundabout and swings, have been replaced and the play surface upgraded to current standards.

·         The potholes around the village are a constant concern.  The Parish Council report these regularly but the Local Area Technicians do not feel that they are of sufficient urgency.  Please keep reporting these potholes to the Parish Council and this will be forwarded to Highways.



County Councillor’s Report

No report received.



District Councillor’s Report

It is now two years that I have been your District Councillor.  As you are all aware since May 2007, two years ago, when I was elected, the economy of the Country has taken a remarkable and unprecedented downturn.  This has affected the income and expenditure of the District Council.  Income has reduced from the Planning and Development Department due to building and development work not taking place.  The land search income, of course, is affected because sales of houses are down.  Revenue from the recycling of household refuse collections has also reduced, or in some cases, none existent because the demand for recycled materials worldwide has decreased.


On the other side, expenditure: proportionally high increases have been seen in departments such as Community Services.  They are responsible for housing meeds and advice which has increased due to mortgage foreclosures and the affect of the underlying increase in unemployment.  Of course, energy costs such as fuel for the refuse lorries and electricity for the Council offices and other buildings has again experienced a sharp increase.


AVDC has achieved substantial savings without affecting forefront services.  One example being a staffing restructuring, mainly through retirement, of some good long-serving staff and other departmental adjustments have made a saving in the order of £600,000.


The Council this year were able to reduce the Council tax increase to 2%.  This takes the tax band for Aylesbury Vale District Council on a Band D property to £128.57 a year.  This is £2.47 per week for all the services and facilities carried out by the Council in the Vale.


I try to take an active part in the Council and a particular interest in my Ward.  I sit on a number of Committees; Development Control, Licensing and Gambling Committee, Resource and Corporate Performance Scrutiny, the Office and Waterside Development Steering Group.  I an also a District Council's nominee as a Board member on the Vale of Aylesbury Housing Trust (the ex-council houses), and. Again, the Council's nominee as a Board member on the Aylesbury Vale Leisure Trust (responsibility for running Aqua Vale and Swan Swimming Pools and Leisure facilities).  I find all my Council work interesting and I try to represent you and influence decision making with the view of representing the broad opinion and benefits for this area of the Vale.



Police Report

No report given







Parish Council Accounts

The unaudited accounts for 2008/2009 were circulated at the meeting and were available for visitors to the Parish Meeting.  A general discussion took place on the receipts and payments made; particular note being made to the cost of the new play equipment.  The accounts would be deferred until the next meeting due to a missing bank statement.



Charity Accounts


Oakley Relief in Need Charity

Councillor John Mole reported the annual accounts as follows.  The assets stand at £88.5k, with an income of £19.55k – this being the only money they are allowed to spend. £5.8k of this comes from rent received from T Mobile for the mask they have erected on land owned by the Trust.

A report was given on the breakdown of monies spent in 2008, most going on the Aid Call Telephones, Christmas parcel distributions (an average of £80 per couple on each parcel), £200 given to each undergraduate and £100 for subsequent years.  £1,600 was also spent on hospital transport.

At this point Mr Mole publicly thanked Mrs Win Cherry for organising the hospital transportation.



Harts Charity

Councillor John Mole reported that this Charity was primarily for “Apprentice Boys”, with a balance of £51 in the account, although nothing had been spent in the last 10 years.



Poor Piece Charity

Councillor Mole reported 20 needy parishioners received £25.00 each in Oakley this Christmas.



Reports from Local Organisations


Afternoon Club

It was reported that there had been quite an increase to the 71 members last year.  The funds are very healthy and the club meet once a month throughout the year, although there has only been one trip out as the cost of coach hire is so very expensive.




Friends of Oakley School

It has been a busy year for the Committee with a number of activities taking place to raise money for the school.


Events that were held included a Family Bingo evening, a Michaelmas Market, Disco and Easter Eggstravaganza.  All events were well supported and enabled the school to purchase a computerised library service.  Money was also spent on coaches to the Aylesbury pantomime, a Christmas Entertainer and musical instruments for Class 2.


Even though it has been a tough financial time for many, FOS have still had a very good year and we would like to give our sincere thanks to all those who have continued to support the events which enable us to enhance the school environment for the children.


Oakley Football Clubs

Oakley United Football Club has had two teams playing in the Oxford Senior League this year.  Although we have not finished playing all our matches yet, we expect both teams to finish mid table in their respective leagues.


The Club held a fund raising sponsored 10km run in February and raised sufficient money to pay for the first stage of the upgrade of the lighting for the training area.  This work has now been carried out and we were able to train at Oakley for the last part of the season.


We are holding an end of season event on the evening of Saturday 6th June which we hope will help pay for the second phase of the lighting upgrade.  As well as a disco and live music from the classic rock cover band “Crisis” we will also be giving out our annual 'end of season awards' on that evening.


The football club has excellent facilities and we would welcome any parents who would be interested in running a boys team.  Anyone interested should contact Andy Durndell (              07870 210573         07870 210573) or Mike Addison (              07775 644681         07775 644681)


Oakley united Football Club would like to request permission from the Parish Council to play their home matches on the pitch at Oakley next season.


Oakley Informer

The Editor, Melanie MacKenzie-Aird gave the following report;

The Informer is thriving, with a monthly circulation of around 240 copies.  stead at approx 240 copies per month.  The accounts are in good order, and there was the capital available to purchase a new printer this January.  The funds are available to carry on printing throughout  2009.

We have two new distributors, whose help is, along with all the old hands, vital to the success of the Informer.  We have had several new contributors as well, and I hope that the content remains relevant and interesting to our readers.

This year the Informer has been heavily involved in the Oakley Traffic Action Group, informing villagers of the actions and results of the Committee, and of current affairs in relation to the traffic problems we have in Oakley.



Oakley Social Centre

Mr Andy Finn reported that the new doors had now been fitted.  The kitchen is complete just waiting for decoration.  The flat roof at the front of the Hall is the next job and will be started 6th May. 

The next big job will be the construction of the removable stage and this is scheduled to take place soon.

Although the Social Centre has lost the Pre School to the School there is still a small profit of £81.00 on the running costs.



Short Mat Bowls

Mr Frank Ashurst (Secretary) was unable to attend the meeting, but gave the  written report.

Oakley Bowling Club is thriving.  It is now in its third year and it is proving to be more popular than ever.  The Club meets every Friday afternoon throughout the year and on Wednesday evenings from the beginning of October to end April.

After a difficult start, the Friday afternoon sessions are now will attended and the club can cope with just putting out 2 bowling mats.   The Wednesday evening sessions, however. Are often oversubscribed for 2 mats and we have had to put 3 mats out on the odd occasion.  Although the mats fit quite comfortably widthwise across the hall. The difficulties occur at the end of each mat, as players who are waiting their turn have nowhere to stand.  The club has asked the Village Hall if the fixed stage could be removed and replaced with a portable stage to overcome this problem.  The club however has no intention of turning members away and if necessary will try to run sessions on other evenings.

Short Mat Bowling is very good fun and provides some gentle exercise mixed with a little competitive spirit.  It is quite addictive and very few people try it only once.  The club is very progressive when it comes to the equipment it uses and is constantly trying to improve it.  Because of its popularity, the club is now financially secure but we will not rest on our laurels.  We will continue to recruit new members at any open village day as we believe that playing this game on a winter's evening is much better fun than watching the telly.



Oakley School

Report from Oakley C of E Combined School given by Mrs Susan Anderson-Lewis, Chair of Governors

The school continues to go from strength to strength, with exceptionally pleasing results last year. We are continuing the Personalised Learning sessions which have enabled all children including the Gifted and Talented to gain further access to more challenging activities. Currently the school is working to develop a more creative curriculum. In September, we welcomed preschool to the school site and with the addition of the trim trail and the rebuilding of the path, the facilities have been greatly improved. The VLE (virtual learning environment) and school website have been proven a success. Along with continuing the class 4 led Wake and Shake, all of the children recently participated in a skipping contest to further encourage their healthy lifestyles. KS2 children are looking forward to their annual dramatic production. Children were also given the opportunity to perform for the Thursday Afternoon group. Recently, Year 6 students were awarded third place in the Young Enterprise business forum and a team came in first place in the Wheatley Partnership Lit Quiz.


Staffing changes included Mrs Eatherley who joined us as year 3/4 teacher and Mrs Bannon will be going on maternity leave as from the end of this week and Miss McDonald will be taking over the reins. Mrs Thomas is now teaching class one on a permanent basis along with Mrs Cook. Madame Tate is now teaching French to Key Stage 1 as well as Spanish to KS2 classes.


In the autumn, the school submitted a travel plan annual report which was awarded Level 3 validation. Footsteps, a programme aimed to create road safety awareness in children is continuing. We have successfully applied for regular free bicycle maintenance sessions. Furthermore, we continue promote walk to school weeks (and months!) where we encourage as many children to walk to school as possible or to use the village hall and Royal Oak car parks if the parents must drive. Children have been appointed as junior road safety officers and we have enjoyed visits from our PCSO. The governing body appreciates the efforts of the Parish Council and Traffic Group to improve road safety in the village.


Paul Morris, Gary Ekerold and Michele Cairney have been welcomed onto the governing body. Although we currently have a vacancy for foundation governor, Oakley School continues to strengthen its ties with St. Mary’s Church by participating in Harvest, Christmas, Easter and Leavers Services in the Church and with Christingle celebrated at the school. The children have enjoyed Rev David and Mrs Pye leading assemblies on a regular basis. Additionally, the children thoroughly enjoyed a visit by The Bishop of Buckingham and held a very successful Question Time with MP John Bercow.


To enhance the education of the children, class 3 children have commenced their village walks where they learn about the history and architecture of the village. Class four children thoroughly enjoyed their trip to Kingswood on the Isle of Wight. A myriad of school trips and the pantomime have enriched the children’s education. The children gleefully used the school swimming pool (on the odd warm days) and class 4 pupils attended lessons at Thame Leisure Centre. Pupils were also involved in many activities including Bernwood and Wheatley Partnership Music Festivals, Cross Country Meets, Netball, Badminton Skills, Aylesbury Vale District Athletics, as well as Waddesdon and Wheatley sports activities. The Oakley Out of School Club continues to operate Mondays and Wednesdays after school. Guitar lessons are offered after school on Thursdays. The school runs lunch time and after school clubs in art, drama, and cookery, whilst he school band plays for special occasions and Mrs Ellis continues her popular, now weekly wildlife club.


The Oakley School Council would like to invite residents with special talents (from story telling to golf to Latin) and a bit of time to share their skills with the children. Please contact the school on 238364. Lastly, we would like to thank the Staff and Friends of Oakley School (FOS) for their hard work and kind support.


Out of School Club

No report was given at this meeting.



Scout Group

Report by Nina Kilpin, Beaver Leader

Unfortunately Oakley Scout Group has declined over the past year despite the strong support of our Executive Committee and parents.  This has been largely due to the departure of Scout and Cub Leaders, leaving us with only one section able to meet on a regular basis – the Beavers, which is for boys and girls aged 6 – 8 years.  These young people have been enjoying the out of doors whenever possible and developing their artistic and scientific skills during the winter months.  They very proudly represented the Scout Group at Oakley's Remembrance Service last November.

The present Beavers are now ready to move on to Cubs and make way for a new generation to start their Scouting life.  We have been trying to find ways to make this possible but it all comes down to finding more volunteers to help run the sections.

As our numbers are low, we are dependent on fundraising to keep afloat and were grateful to the Committee, parents and local community for supporting us at Village Day and our recent Quiz Evening.

We are ever hopeful of finding more leaders and assistants, so that we can expand our Group and return to having three active sections – Beavers, Cubs and Scouts – in Oakley.  The possibility of this not happening and the demise of 1st Oakley Scout Group does not bear thinking about.



Parochial Church Council

Mr David Cherry, Church Warden, gave a report on behalf of the PCC.

The PCC continues to work hard for the church and the village, we have a new member on the committee but we have also lost one.  We are down to one Church Warden, which is manageable, but two would be better.  Thursday is still the day our vicar allocates to Oakley, but of course in any emergency he can be contacted at any time.  There is still plenty of room on Sundays for any Parishioners t attend our services where they will find a warm welcome.  The PCC will be running some fund raising events this year to help with the upkeep of the Church building, and we look forward to your support.




Oakley Pre-School

Mrs Viv Webb gave the following report:

When I spoke at last year's meeting I had no idea of the huge changes which were about to take place at Oakley Pre-School.

At the beginning of June we were told that an offer had been made for us to use a classroom at the village school and that the committee intended to take up that offer.  It took an awful lot of work over the following three months for everyone concerned but by the beginning of September we were ready to welcome the children to pre-school's “new home”.

It took a while for us all to get used to being in a much smaller space, but there are advantages to being within the school premises such as having our own secure garden area and not having to set up pre-school from scratch every morning!

I spoke of concerns about our numbers for this academic tear especially in view of school changing its admissions policy.  This did impact on our numbers in January but we were pleased to welcome several new children who had moved into the area over Christmas and this eased the situation.

We have 20 children on roll at present but have had to reduce the age of entry to two years old meaning that while numbers appear healthy the number of sessions attended are not as many as they might be.

We have a small but active committee this year who have managed to survive the vast amount of administration work that had been required by County, and to a lesser extent Ofsted, as well as running some successful fundraising events.  We held a successful two days of open sessions a couple of weeks ago so we know there are a few children waiting in the wings to come next term but we could still so with a few more.  Financing pre-school continues to be a struggle so I would ask everyone from the community to continue to support our fundraising events and put a good word in if you know of anyone with young children who are looking for a pre school place.



Oakley Toddler Group

Mrs Jane Livingstone gave a report on behalf of this Club.

This Group was a great asset to the village, but there was a need to attract more people along to keep it viable. An advertising campaign was in progress, but they were struggling to get enough volunteers to help at the meetings.



Oakley W.I

Melanie Mackenzie spoke on behalf of the WI, reporting that they currently have 29 members, having gained some new people in the last year. The finances were in excellent order, thanks to Dorothy Brown, the Treasurer. Fund raising events organised for this year so far is provision of tea, coffee and cakes on Oakley Village Day and of course the December visit of the Marsh Gibbon Silver Bank.

The Women’s Institute produces the Welcome to Oakley booklet, and this, together with a free copy of the Oakley Informer is delivered to every new resident of Oakley that Melanie is advised of.



Oakley Garden Club

Mr Frank Ashurst (Chairman) sent along the following report:

This club grows bigger every year, attracting some 55 members now.  The meetings are held every month in the village hall, except for August and December at 8pm, these also attract members from other surrounding villages.  A speaker or demonstrator gives a presentation at each meeting.

The Club is self financing, all monies raised are by the efforts of the members, either by opening their gardens to the public or selling plants. Financially the club is sound and it is confident enough to try to run one or two outings each year to places which are of interest to gardeners.



Oakley Allotment Society

The allotment site has had an unusually busy start to the year with good weather earlier in the year allowing holders to get ahead of the weeds. More new plots are now occupied making it the busiest year for quite some time.

This is good news as it shows the word is spreading that growing your own is both better to eat and better for the environment.



Oakley Players

Oakley Players have now produced three pantomimes and are already working on the fourth.  Plans are being made by the Village Hall Committee for electrical provision for the lighting.

Inevitably putting on a production of this size has huge costs involved and it was disappointing when we added up income and expenditure to learn that only a very small profit was made this year, therefore three fund raising events have now been organised – July sees a Summer Ball, September there will be a Panto Quiz Night, and Oct/November we are hoping to organise a autumn dance.

Support of these events is desperately needed so it is hoped parishioners will come along and have a good time.



Any Other Business


Speed Review

 A long discussion was had with parishioners on this subject, it was agreed that the Clerk would ascertain the procedure this will take when the Consultation takes place and keep all parishioners fully informed through the Oakley Informer and the village notice board.





                           The Meeting closed at 8.30 pm.