Generic Risk Assessment

Oakley Village Hall

 

Generic Risk Assessment

 

March 2019

 

  Introduction

 The Village Hall is run as a community facility enabling local groups, of a diverse nature, to hire local facilities for their activities at reasonable rates. It is run as a non-profit making charity. The management committee are volunteers. It is part of the ethos of the village hall that users look after the facilities and clear up after themselves. They are also expected to respect our neighbours and other users and generally behave in a responsible manner. All occasional users are required to sign a booking form in which they acknowledge their acceptance of their responsibilities. All regular groups using the hall are invited and encouraged to send a representative to be part of the management committee and to the quarterly meetings so that they are aware of their responsibilities.

  This risk assessment has been prepared to cover all aspects and areas of responsibility for the management committee of the village hall.

 (The Car Park, Play Area & Sports Field is the responsibility of the Parish Council)

 

A. Identify the Hazards.  

  1. Access and Egress                         14. Playing Field
  2. Electricity                                        15. Slipping, Tripping & Falling
  3. Fire                                                 16. Special Events (Village Day, etc)
  4. First Aid Provision                          17. Changing Rooms
  5. Food Hygiene                                 18. Transport (Vehicles)
  6. Disabled Toilet                               19. Vandalism
  7. Hazardous Substances (CoSHH)  20. Weather Extremes
  8. Heights (ladders scaffolding)
  9. Lone Working
  10. Manual Handling; Storage
  11. Noise Exposure
  12. Normal Village Hall Activities
  13. Play Area

 

 

 

 

B. Identify those who might be harmed.

1.      Members of the public including especially vulnerable, children and individuals with disabilities

2.      Cleaner

3.      Committee members, volunteers

4.      Contractors

  C. Assess the risk.  Risk Analysis Grid

SEVERITY

LIKELIHOOD

 

1

Very Unlikely

(freak even – no known history)

2

Unlikely

(Unlikely sequence of events)

3

Possible

(Foreseeable under unusual circumstances)

4

Likely

(Easily foreseeable-  odd incident may have occurred)

5

Very Likely

(Common occurrence – aware of incidents)

1

Negligible

(No visible injury – no pain)

Low

Low

Low

Low

Low

2

Slight

(Minor cuts, bruises – no long term effects)

Low

Low

Low

Medium

Medium

3

Moderate

(Heavy bruising, deep flesh wound.  Lost time accident)

Low

Low

Medium

High

High

4

Severe

(Lost time accidents and major injuries)

Low

Medium

High

High

High

5

Very Severe

(Long term disability or death)

Low

Medium

High

High

High

 

Risk analysis grid for interpretation of numbers – likelihood: severity

   

1.              Access and Egress                            2:2

Doorways are clearly positioned and lighting, including emergency lighting, is provided. Obstructions are not allowed to block access routes. We have made considerable changes to accommodate disabled users and comply with current legislation. We take pride in the facilities we offer. Level access is provided from the car park and to the disabled toilet area.   

2.                     Electricity                                             1:1

The electrical installation, including appropriate trip switches and RCD safety devices are inspected on a regular basis in accordance with the regulations and licensing requirements. Certification records are held by the secretary. PAT (portable appliance testing) is carried out on an annual basis where necessary.  

3.                     Fire                                                        1:1 

The whole village hall is a no smoking area and appropriately signed. Emergency exits, clearly marked. The illuminated exit signs are inspected as part of the electrical inspection and the fire inspection. “What to do in the event of a Fire” are displayed. As part of the fire precautions fire extinguishers and a Fire blanket are provided at agreed points these are routinely checked by a competent company and a certificate is on display.  

4.              First Aid Provision                                1:1

An appropriate first aid kit is provided; it is kept in the kitchen together with an accident reporting book. Signs are displayed in the hall to indicate where the first aid kit is located, together with the number for the local doctors’ surgery.  

5.                     Food Hygiene                                         2:1 

The premises include kitchens which comply with the food hygiene regulations as applied by the local authority. Users are advised by the bookings secretary to ensure any caterers they use are licensed.  

6.                     Disabled Toilet                                      1:1 

There is audible pull alarm installed for use in an emergency. 

7.                     Hazardous Substances (CoSHH)         2:1 

All cleaning materials are stored in a locked cupboard in the Disabled Toilet, including any substances subject to CoSHH regulations. An appropriate warning sign is displayed inside the cupboard. Normal use of the cleaning materials is solely by the cleaner who is made aware of the warning signs.  

8.                     Heights (ladders scaffolding)               2:3 

Working from ladders is only permitted when at least two people are present. A scaffold tower is used only by competent people. All major decoration is undertaken by contractors who use their own equipment and abide by their safe methods of working. 

 

9. Asbestos.

An asbestos register is held on site and must be completed by all persons working above the main hall ceiling.  

10.         Lone Working                                         1:1 

Committee Members and the cleaner are the only people who regularly work on their own in the hall. The hall is well used so there are nearly always people arriving for a booking following the cleaning times (Normally Friday)

   11.           Manual Handling; Storage                    2:2 

 Many regular users of the hall store equipment for their activities at the hall. Users are expected to be sensible in the way they store and handle their own heavy or awkward objects. All step ladders should be inspected before work commences – checks to include, treads, cross-bracings and stiles for damage, defects and dents (rung to stile connections), locking treads and rivets. 

12.         Noise Exposure                                     1:1 

Users hiring the hall are made aware of the conditions of hire, one of which requires consideration for our neighbours in the level of noise. Users for discos or parties are expected to be aware of their responsibilities for their activities.  

13.         Normal Village Hall Activities                2:2 

The hall complex is purpose built and well maintained for the varied activities which take place. All users are expected to use the facilities responsibly and report any problems or damage to the handyman/manager or a member of the committee. We have a policy of repairing or correcting faults as speedily as is possible.  

14.         Play Area                                                 3:2 

The play area is a purpose built exterior facility for children. Responsibility for maintenance rests with the Parish Council who inspect weekly. The village hall committee have a representative who liaises with the Parish Council as necessary.  

15.        Playing Field                                             2:2 

Oakley Utd Football Club organise regular league games on the playing field in accordance with their club and league rules. Trained and approved referees are used. All referees are trained in first aid. In addition every team has at least one member trained in first aid. Other activities are purely ad hoc occasions when groups gather to play together. The field is an open facility. The field and surrounding area is frequently used by dog walkers who are encouraged to remove any dog faeces. There are appropriate bins and signs provided.  

16.          Slipping, Tripping, Falling                     1:1 

The hall is well maintained, cleaned and has adequate lighting and signs, including emergency lighting. It is particularly suitable for disabled users, with level access provided to the exterior and to the disabled toilet facilities.  

17.           Special Events (Village Day, etc)           2:2

The committee have sub-committees which organise special events from time to time. All events are considered carefully and risks realised and minimised.  

18.           Changing Rooms                                     2:2 

Oakley Utd Football Club and visiting teams are the main users of the Changing rooms although very occasionally used for other events. They are kept locked when not in use. They are used for changing and showering after matches.  

19.         Transport (vehicles)                                   2:2 

The Car Park is the responsibility of the Parish Council. Access to the car park is through a wide entrance from Oxford Rd. The car park is large and adequate under normal circumstances. Parking bays including disabled are marked with paint lines. The car park can be secured by a locked gate but it is normal for it to be left open. 

20.         Vandalism                                                  2:1 

The village hall area is in a central position in the village and in general open to the public and difficult to secure. It is an area where children and youngsters gather to play. Inevitably, though regrettably, we suffer from vandalism at times. We always attempt to repair any damage and clean graffiti or mess as soon as possible. Notices are prominently displayed inside the hall advising users how to contact the Police if they should witness vandalism.  

21.        Weather extremes                                        3:1  

The village hall does not have caretaker provision so removal of snow or ice from pathways is the responsibility of users of the hall. In particularly severe icy conditions bookings can be cancelled. Users of the hall can also cancel their activities if necessary. The hall has central heating which copes with all normal winter cold spells.    

 

 

 

 

 

D. Decide control methods and put them in place.  

All parties involved in the preparation and implementation of this risk assessment will be made aware of their responsibilities. The only effective sanction the committee has in the event of users deliberately flouting safety guidelines is to cancel their future bookings.

  E. Monitor and re-assess the risks.   This will be done on an annual basis and whenever an incident provides evidence that a re-appraisal is necessary.

 

Completed by Andrew Finn (Chairman) March 2016

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